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Approval PhaseChecklist Task
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0Phase 1: Contract Preparation
Contract request form submitted with required details
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1Phase 1: Contract PreparationCorrect template selected based on contract type
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2Phase 1: Contract PreparationPre-approved clauses and conditions inserted
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3Phase 1: Contract PreparationInitial draft generated (manually or via AI)
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4Phase 2: Internal ReviewRelevant department reviews and flags key issues
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5Phase 2: Internal Review
Contract admin checks for formatting and completeness
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6Phase 2: Internal ReviewLegal team performs redlining and risk analysis
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7Phase 2: Internal ReviewVersion control maintained (via audit logs or CLM)
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8Phase 3: Financial & Risk ReviewFinance team verifies payment terms and budget
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9Phase 3: Financial & Risk ReviewRisk team assesses regulatory implications
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10Phase 3: Financial & Risk ReviewCFO or leader provides finance approval if needed
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14Phase 4: Stakeholder ApprovalAll comments and suggestions documented
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13Phase 4: Stakeholder Approval
All approvers provide sign-off or revision feedback
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12Phase 4: Stakeholder ApprovalAutomated reminders sent to approvers
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11Phase 4: Stakeholder Approval
Contract routed to required approvers (rules-based)
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Phase 5: Final Review & Execution
Final version reviewed by stakeholders
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Phase 5: Final Review & Execution
Digital signature initiated via eSignature tool
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Phase 5: Final Review & Execution
Signed contract archived in repository
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Phase 5: Final Review & Execution
Notification sent to all parties post-signing
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Phase 6: Post-Approval Activities
Contract metadata and obligations tracked
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Phase 6: Post-Approval Activities
Dashboard updated with workflow KPIs
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Phase 6: Post-Approval Activities
Review cycles scheduled for contracts
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Phase 7: Platform & Security Checks
Users have appropriate access permissions
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Phase 7: Platform & Security Checks
Workflow rules configured properly
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Phase 7: Platform & Security Checks
Audit logs enabled for actions
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Phase 7: Platform & Security Checks
CRM/Slack/email integrations active
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