February 9, 2018 Carnival Committee SIGN UP
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PLEASE CLICK ON THE LINK BELOW TO SIGN UP TO VOLUNTEER AT CARNIVAL OR BRING FOOD!! THE JOBS ON THIS SHEET BELOW ARE FOR COORDINATION
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https://docs.google.com/document/d/1yTef3PH-fFxd6LpFF-SLMy54jUPT5QN1SFzi69NM2Gs/edit
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Please sign up for things that you would like to take the lead on coordinating. Any Questions ask Tonnie Creath tonniecreath@gmail.com
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WhatSIGN UP HERE Name and email please!What needs to happen?NOTES/UPDATES
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Volunteer coordinatorCurry RosatoNeed a person to organize all the volunteers the day of the event and before.
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Teacher Game OrganizationMelissa Ellis mle817@hotmail.comEmail coordination. Send out an email asking them what games they want to host? Get them tickets ahead of time for distribution in classroom.
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Coordinate Photo Booth2017 Master Memories (Wade Coleman) $350 . He is AWESOME! NEED SPONSOR to UNDERWRITE COST
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MusicWendy Hepworth - wendy.hepworth@gmail.comCoordinate music and setuptalk to Bianca and Jorge, I think Jorge did all the music in gym and B. can put music on the PA for rest of the school
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Coordinate Student Auction prizes (2 people)Different activities. Talk to Bianca, teachers, librarian (examples Obstacle course with Jorge, run the front desk for a morning, pizza dinner with a teacher, picnic with angie and her dogs). Make Certificates and set up
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Coordinate Cake WalkBeth Wilberger- bethmusic1@comcast.netIn music Room - get cake walk laminated floor pieces, coordinate baked goods (separate sign up) and set up/manage. Need a music set up
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Order BurritosKellyrichardson1@comcast.netCall Tore at Word of Mouth Catering or Santiagos 1325 Broadway No. 105, Boulder, CO 80302
303-245-9365
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Coordinate Drinks- Parent coordination from other sign up sheet
- Get big bins and Ice
- get a few specialty sodas from Rocket Fizz, and mex coke, small cans of sprite, etc from groc store for soda toss game
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Hapa SushiAsk Troy to donate 2 sushi trays and 1 tray of edamame
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Other Food DonationsNeed as many food donations as possible. Tap into restaurant connections and other grocery stores, etc.
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100% MexicanaFoodused to have a columbine mom as part owner and we’ve gotten food from them. (I think the Intercambio guy owns it now and he’s usually supportive to Columbine).
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Other Food DonationsTalk to Mariana she has a few contacts
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Other Food Donations
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Order/Coordinate Jamba Juiceamykirtland@gmail.comJamba Juice to bring 150-200 smoothies to sell for $2 eachMarisa from Jamba Juice 720-565-0407 will be onsite to setup at 5:00 and sell smoothies
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Coordinate Fruit CupsGuillermina
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Prize CoordinationJenny BurnsedCan put box in school office. Coordinate the Collection of trinkets and little toys, stuffies, stickers, temp tattoos, etc. Buy extra prizes as needed (will be reimbursed)
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Get tickets!!!McGuckinsMany many more than last year, pre-sell more and pre make rolls of 10-20
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Location of GamesDraw Map and organize game locations
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Get Student Volunteers (2 people)Kellyrichardson1@comcast.netCall First Pres - Shirley Davis is contact 303-402-6400
Should email Sigma Lamnda Beta
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Clean-up Coordination- names on sign up sheet
- coordinate clean up night of
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Eco Cycle Coordinationamykirtland@gmail.comContact Michele Melio email: schools@ecocycle.orgAmanda from EcoCycle will come - we need to give her a table to display EcoCycle info
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AdvertisingErin BagnallNeed to make a poster- get from Danica if we can
- posters around school
-flyers, FB, website, eml
-eml/flyer asking for prizes-soon!
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Tickets/Cash BoxesNeed to PRESELL TICKETS and ORDER MORE TICKETS
Pre-order and pre-bundle tickets. Last year we had 10,000 tickets. Need 2-3x tickets. Do we want to do punch cards instead?
Get money box and change.
Need manilla envelopes to collect and include sheet with teacher name and amount they collected - have them count the tickets
-.50/tix,
-tixs for food
-use manila envelopes for tixs (we have many envelopes!)
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Sign up sheet for parent volunteers
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Additional Decorations
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Coordinate with IHADCoordinae with with Tracy. She will let parents know at parent meeting. Will need to give tickets for Dreamers and they are making posters and decorations and possibly a game
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Presell Tickets?
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Nacho PrepJalapneos, Nacho Sauce and Crock Pot. NEed to start heating in AM.
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Talk to Latin grocery about food donations
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props for photo booth
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Face Paint kitsCoordinate with Marilyn and get kids and volunteers to do it.
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Bring PTA CheckbookRebecca DeBoer/Tonnie Creath
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PTA Game Coordination (2 people)Coordinate all PTA games (see other spreadsheet for list of games). Check on status of games, make fixes. Make list of tables/chairs needed and map out locations.
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Bianca GameLet's find a new game this year
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FRSTalk to Claudia, FRS COordinator about advertising Carnival, handing out tickets to families and donations for raffle
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CU PresenceErik to call CU Contact about bball tickets for raffle and Chip to come
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Ask for Gift Cards (2 people)Go to local stores to ask for gift card donations (that we can use to buy things that aren’t donated). Walmart has donated before. PTA tax exempt number: 98-02383-0000. I mention that we are THE neighborhood school, many of our families shop there, and we are predominantly non-native English speakers and 70% reduced lunch.....so help is appreciated! They usually want to know what it is for....so it is a community-building event, with a small fundraising component.
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Community Cycles Bike BlenderDanica called Community Cycles. CONFIRMED!
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Order/Coordinate PizzasOrder 45 pizzas. cut into smaller slices
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Bring 2 kiddie pools
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Make Map for Carnival
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Bring Crock pot for nachos
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Ice Buckets
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Security upstairs - block off 2nd floor, patrol 2nd floorvandalism has occurred on the 2nd floor before. Need to block it off, monitor and provide patrol
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