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McMaster Engineering Society
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Chart of Accounts
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2020-2021 School YearPrepared By: Terrel MarshallContact: vp.finance@macengsociety.ca
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DocumentTypeCategoryAccountDescriptionTax Note
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Income StatementRevenueRevenueStudent FeesEngineering society portion of student fees
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ECCS FeesEECS portion of student fees
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Academic Resources FeesAcademic resources portion of student fees
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Wellness FeesWellness portion of student fees
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Welcome Week LevySCC fund for Welcome Week activities
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Tax Refund
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Advertising RevenueRevenue from ad buys in the Handbook and Frequency
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Interest Income
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Welcome Week Rep DonationsAnnual fees paid by Welcome Week Reps (Redsuits)
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FYEC Delegate FeesDelegate fees to FYEC
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Closed Conferences Delegate FeesDelegate fees to closed conferences
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Fireball TicketsTicket sales for Fireball Formal
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Kipling TicketsTicket sales for Kipling Formal
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Social TicketsTicket sales for miscellaneous social events
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Drain SalesSales revenue from the Drain
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General SponsorshipGeneral sponsorship received by the MES
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Welcome Week SponsorshipSponsorship received for Welcome Week
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MEC SponsorshipSponsorship received for MEC
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FYEC SponsorshipSponsorship received for FYEC
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Engineering Competition Delegate SponsorshipSponsorship[ received for OEC/CEC delegates
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Council Swag FeesFees paid by MES Council members to partially cover swag expenses
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Cash Advance RecoupDummy account for money received as repayment for a cash advance.
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Charity HoldingsMoney received from fundraising to be donated to external parties
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Financial & AccountingAuditAnnual audit of MES finances conducted by an external party
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BookkeeperFees paid to the MES accounting firm (DLD)
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Accounting SoftwareQuickbooks monthly subscription
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Bank FeesCIBC fees
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ECCSECCS student fee paid to MES, then transferred to ECCS
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Operational Contingency
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Cash AdvanceMoney made available to provide a cash loan to student organizations, to be repaid.
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Office SuppliesMisc. supplies for the MES office
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Computer UpkeepOffice computer maintenance, repair, software, etc.
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Data CollectionMisc. expenses for data survey distribution and analysis
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Sponsorship ExpensesMisc. expenses for sponsorship allocation
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Long Term Investments
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Special ProjectsFund for student projects, subject to Council approval
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The DrainMisc. expenses for the Drain
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Executive OperationsExecutive OperationsExec retreat, interviews, and other operations conducted by the Executive team
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Volunteer Fund
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Academic ServicesOnline Platforms
Online platform subsidy for student groups - not necessary due to McMaster Zoom licenses, etc.
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Academic ResourcesAcademic help sessions, other misc expenses
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Tutoring ProgramNIMBUS Tutoring platform subsidy
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Mentorship ProgramMentorship social events
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Academic Events & Info SessionsB2S Week academic events, stream selection, town halls, etc.
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McMaster Engineering CompetitionMEC expenses
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Engineering Competition Delegate FundingDelegate subsidy for OEC/CEC
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CommunicationsWebsite FeesWix annual subscription
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AdvertisingAdobe cloud subscription, IG promos, misc. expenses
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FrequencyFrequency printing and misc. expenses
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PlumblinePlumbline printing and misc. expenses
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HandbookHandbook printing and misc. expenses
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Internal AffairsSAGMSemi-Annual General Meeting (mainly pizza if in-person)
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Public RelationsOnline contingency, charity initiatives, misc. student outreach
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MESCOCouncil bonding and miscellaneous council expenses
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TransitionExpenses related to Council transition meeting (snacks)
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ElectionsExpenses related to elections - posters, etc, snacks for candidate meet and great, etc.
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Council SwagAnnual swag subsidy for Council members
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AwardsExpenses for student/Faculty awards (plaques, gift cards, etc.)
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External Affairs & Professional DevelopmentCFES MembershipAnnual CFES membership fee
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ESSCO MembershipAnnual ESSCO membership fee
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Closed Conferences & CompetitionsDelegate subsidy for closed conferences and competitions
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Open Conferences & CompetitionsDelegate subsidy for open conferences and competitions
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National Engineering MonthNEM events and misc. expenses
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Leadership DevelopmentLDC misc. events and expenses
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Clubs & TeamsBaja Racing
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Chem E Car
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Competitive Programming
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Concrete Toboggan
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DeltaHacks
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Design League
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EcoCar
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Engineering Custom Vehicle Team
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Engineering Hockey Team
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Engineering Musical
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Engineering Rugby
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Engineers Without Borders
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EngiQueers
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Formula Hybrid Team
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Google Developer Student Clubs
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Heavy Construction Student Chapter
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IEEE
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Institute of Transportation Engineers Student Chapter
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Leading Edge
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MAC Formula Electric
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Mars Rover Team
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Mechanical Contractors Association Hamilton
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MED-T
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National Society of Black Engineers Chapter
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Rocketry
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Seismic Design
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Society for Engineering Research
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Solar Car Project
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Steel Bridge
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Sumobot