Expense Form Template.xls

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1		Please complete the form and email a copy to getactive.uk@greenpeace.org and your contact person in the Outreach Team together with pictures of your receipts.
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3	1	Save the template on your computer - eg "Thomson June Expenses.xls"
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5	2	Fill in the blue box in columns I to K with your name, address and email address. Enter Date in cell K10 in format
6		DD/MM/YYY - this will automatically create an invoice no. in cell K11
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8	3	Fill in all the columns on the left hand side, as far as the money column.
9		Most common expense type codes are in the drop-down box - otherwise look in the "Expense Codes" sheet.
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11	4	Foreign Currency?
12		Pick the country from the drop-down menu and currency code will appear automatically (anywhere else - type it in.) Use the exchange rate from your receipts or use the conversion rate from OANDA.
13		https://www.oanda.com/currency/converter/
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15	5	If your claim involves mileage for a car journey please enter your "from" and "to" destination and no. of miles in the
16		description field together with the mileage rate which is currently 40p per mile.
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18	6	You must ensure you number your receipts to match the numbers on the claim form. When this has been done
19		please scan/photograph your receipts ensuring that the picture/scan is legible and clearly shows the no. of the receipt
20		so that it can be easily matched to your claim. We need to be able to see the entire receipt not just a portion of it.
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23	7	Please ensure you complete the bank details section at the bottom of the claim.
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25	8	Once you have completed your claim send the completed spreadsheet together with scanned/photo receipts to your
26		Outreach Team contact and getactive.uk@greenpeace.org.
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33		Please note that claims submitted without numbered receipts will be returned to you and will result in a delay
34		to your payment.
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