Information Technology system change, upgrade, modernization - decision sheet
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IBM i Modernization decisions - decision sheet
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Prepared by:
Date:
Version:
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e-mail: pczernecki@iageco.com
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Your business strategy and business factors - at the time of sheet preparation
Why this project?
Score (1-10)
Benefits of planned modernization projejct - fill out for each project
36
months
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Necessity8
Montary ($)
Note
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Merge with other company or buy or be sold
No such plans existTiming10
Less failed orders
4,500,000
All orders x $50; 2500 order per month
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Risk OK7
Customer satisfaction +
45,000
1% more orders: +25 order per month
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Outsource some activity
No such plans existBenefits10
User satisfaction +
(no direct $ benefit)
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Costs OK5
Savings on IT infrastructure
30,000
No need for server expansion
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Expand / contract: geography or activity
Planned expansion to MexicoTotal40
Saving on manual work (FTE)
108,000
0.75 FTE, 4000 per month
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IT personnel :)
(no direct $ benefit)
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+Competitors’ moves
A Mexican competitor entered the south statesTotal4,683,000 for36
months
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Legal requirements, new, necessity
No
Project cost need
Cost item
Unit costPcsMonthsTotal
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Start project
PM, BA
6,000 116,000
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As-is analysis, document
BA10,000 1110,000
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Project necessity and goals
Build first prototype
external sw developer
11,760 1111,760
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Why the project is necessary now?
Run pilot
PM, BA
6,000 2224,000
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A new competitor entered the south states and may be rolling out to new states this year. The new competitor has an outsourced sales-force that is supported by a mobile application - this makes order entry more punctual and drives up their customer satisfaction. Besides, the re-enty of orders today requires manual work.
Finalize, test document
external sw developer
11,760 2370,560
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Go live
PM, BA
6,000 10.251,500
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After live support
people
6,000 0.513,000
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Total126,820
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Project goal(s) in a few sentences
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A new mobile app based on the currently existing IBM i platform.
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RisksTypeMitigation?
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Order entry personnel is busy with daily work
ProjectYes
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In the scope items
New sales and order entry process will be more complex
ProcessYes
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Android app design, development, full interfacing with IBM i. No iOS is necessary.
A pilot with the app with maximum 5% of sales agents and make refinements based on results.
Migration to new data structure can be delayed
TechnologyYes
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New features may necessiate server expansion or replacement
TechnologyYes
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Higher than expected report running times due to new data elements
TechnologyYes
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New mobile devices cannot be rolled out fast enough
ProjectYes
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ApproachAnswer
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Project phases, main elements
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Business Analysis
In-house or outsource
Outsource
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Project team
Business Design
In-house or outsource
In-house
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Peter Czernecki
John Mike
Samuel Smith
UI Design
In-house or outsource
Outsource
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SponsorProject head
senior developer
Development: IBM i
In-house or buy or outsource
In-house
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Development: mobile
In-house or buy or outsource
Outsoutce
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Daryll Rock
Project management
In-house or outsource
In-house
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senior developer
Project approach
Big bang, step by step, agile
Agile
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Current status
Next steps
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1 - No IBM i api or interface
1 - Ask for quote for IBM i api interface
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2 - data is not ready for migration
2 - Ask for quote for Android development
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3 - No Android developer known
3 - Finalize project plan
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4 - Risk mitigation done
4 - Get approval for project plan
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5 - Project plan to be finalized
5 - Update numbers, get approval for project
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