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Pizza Shop Onboarding Tool
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Scroll down for tracker definitions: Dropdowns and how to use them ⬇
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How to use the Pizza Tracker tab
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Take on OPEN shops in the Pizzeria Tracker tab. We must leave no slice behind!
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Each pizzeria should be its own row. Please and don't delete cells, rows or paste over existing shops!
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Record and update any notes that are pertinent to your discussions in the notes column
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Make sure you have all the correct contact details and information so emails and stickers will go to the right people and places
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Add your pizza name so we know who last had contact
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Use existing dropdowns when available but type it in the cell if it doesn't currently exist. Leave the red mark on the cell so we can address outliers
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Orange columns on the far right are items to be checked off or dated as they occur once a pizzeria has been onboarded.
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Tracker Selection Definitions: When to choose what in a dropdown
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It's important we all update the tracker using the same methodology.
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The descriptions below will guide how you categorize the shop you're working with
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StatusOPEN:
No contact established yet - So update the liason to you and dial! (Combination of OPEN but with an existing liason are mafia recommended shops that haven't been contacted).
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*Change the status from 'Open' to 'Contact initiated' or 'Warm Pizza' depending on the call outcome. Do not leave it as OPEN.
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HOLD:
We have enough pizzerias in this area for now
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Contact Initiated:
Mafia member listed has made contact. Needs to follow up with owner/manager approval for participation. Next steps HAS to be 'Needs follow up'
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Warm Pizza:
Shop decision maker has confirmed participation with Rare Pizzas project. Any of the 'Next Steps' are possibilities (except for 'Email ready' and 'email sent')
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Onboarded:
We have correct email, address, payment details and shop is approved to receive a welcome email/press releases. 'Next Steps' would be 'Ready for email' or 'Welcome email sent'
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Rejected:
Shop does not satisfy Rare Pizzas' requirements eg. not a real shop. No next steps necessary. Do not delete the contact for the time being
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Next StepsFind missing Info:
Important information is missing in order for this shop to be approved or considered ready for a welcome email
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Needs follow up:
Reminder to reach out to shop again (for approval or missing information)
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Payment form:
Shop is being sent the payment form at payment.rarepizzas.com and the docusign or we're waiting for confirmation of completion
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Ready for email:
Shop info is complete, payment form filled out and is ready for the welcome email
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Welcome email sent:
Welcome email with press kit and infographic has been delivered
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RegionsAfricaAfrican continent
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Asia
China, Korea, Mongolia, India, Indonesia, Philippines, etc.
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Russia & Eastern Europe
Russia, Czech Republic, Slovakia, Estonia, Latvia, etc.
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Mediterranean
Greece, Turkey, Balkans
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Middle East
Egypt, Iran, Saudi Arabia, Israel, etc.
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Latin America
Mexico, Latin America, Brazil, Caribbean
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Western Europe
UK, Germany, Austria, France, Portugal, etc.
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English Speaking
United States, Canada, UK, NZ, AU
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SourcePizza Mafia
Shop was recommended by a member of the mafia
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Clubhouse
Interested shop came to us via Clubhouse
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Call Outreach
Cold calling shops found via search
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Form Submission
Inbound marketing form was submitted via the RarePizzas website
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The Different Tabs of this file
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Tab Name:Start HereAnd here you are
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Pizzeria Tracker
Very careful data entry
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Tracker Summary
Summary of participating countries and states
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Dropdowns
Pizzeria tracker pulls dropdown selections from this sheet
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Shop email plan
Area to create email plan for shop communications
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Sticker Distribution
Organizing print material distribution to shops - Manage your team here
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test
Template testing - pretend this isn't here
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