Pizza Shop Onboarding Tool
Scroll down for tracker definitions: Dropdowns and how to use them ⬇
How to use the Pizza Tracker tab
Take on OPEN shops in the Pizzeria Tracker tab. We must leave no slice behind!
Each pizzeria should be its own row. Please and don't delete cells, rows or paste over existing shops!
Record and update any notes that are pertinent to your discussions in the notes column
Make sure you have all the correct contact details and information so emails and stickers will go to the right people and places
Add your pizza name so we know who last had contact
Use existing dropdowns when available but type it in the cell if it doesn't currently exist. Leave the red mark on the cell so we can address outliers
Orange columns on the far right are items to be checked off or dated as they occur once a pizzeria has been onboarded.
Tracker Selection Definitions: When to choose what in a dropdown
It's important we all update the tracker using the same methodology.
The descriptions below will guide how you categorize the shop you're working with
No contact established yet - So update the liason to you and dial! (Combination of OPEN but with an existing liason are mafia recommended shops that haven't been contacted).
*Change the status from 'Open' to 'Contact initiated' or 'Warm Pizza' depending on the call outcome. Do not leave it as OPEN.
We have enough pizzerias in this area for now
Mafia member listed has made contact. Needs to follow up with owner/manager approval for participation. Next steps HAS to be 'Needs follow up'
Shop decision maker has confirmed participation with Rare Pizzas project. Any of the 'Next Steps' are possibilities (except for 'Email ready' and 'email sent')
We have correct email, address, payment details and shop is approved to receive a welcome email/press releases. 'Next Steps' would be 'Ready for email' or 'Welcome email sent'
Shop does not satisfy Rare Pizzas' requirements eg. not a real shop. No next steps necessary. Do not delete the contact for the time being
|Next Steps||Find missing Info:|
Important information is missing in order for this shop to be approved or considered ready for a welcome email
|Needs follow up:|
Reminder to reach out to shop again (for approval or missing information)
Shop is being sent the payment form at payment.rarepizzas.com and the docusign or we're waiting for confirmation of completion
|Ready for email:|
Shop info is complete, payment form filled out and is ready for the welcome email
|Welcome email sent:|
Welcome email with press kit and infographic has been delivered
China, Korea, Mongolia, India, Indonesia, Philippines, etc.
Russia & Eastern Europe
Russia, Czech Republic, Slovakia, Estonia, Latvia, etc.
Greece, Turkey, Balkans
Egypt, Iran, Saudi Arabia, Israel, etc.
Mexico, Latin America, Brazil, Caribbean
UK, Germany, Austria, France, Portugal, etc.
United States, Canada, UK, NZ, AU
Shop was recommended by a member of the mafia
Interested shop came to us via Clubhouse
Cold calling shops found via search
Inbound marketing form was submitted via the RarePizzas website
The Different Tabs of this file
|Tab Name:||Start Here||And here you are|
Very careful data entry
Summary of participating countries and states
Pizzeria tracker pulls dropdown selections from this sheet
|Shop email plan|
Area to create email plan for shop communications
Organizing print material distribution to shops - Manage your team here
Template testing - pretend this isn't here