T&E Expense Type to General Ledger (GL) Mapping

	A	B	C
1	Travel Report Expense Types
2	Last Updated: November 2023
3	Concur Parent Expense Type	Concur Expense Type	General Account Code

4	01. Travel Expenses	Airfare	65510
5	01. Travel Expenses	Car Rental	65550
6	01. Travel Expenses	Hotel/Lodging	65510
7	01. Travel Expenses	Hotel/Lodging - Group	65510
8	01. Travel Expenses	Rail/Train	65550
9	02. Other Travel Expenses	Airline Imposed Fees	65510
10	02. Other Travel Expenses	Booking/Service Fees	65510
11	02. Other Travel Expenses	Car Service	65550
12	02. Other Travel Expenses	Charter Bus	65550
13	02. Other Travel Expenses	Ground Transportation (taxi, shuttle, ride-share, MTA etc.)	65550
14	02. Other Travel Expenses	Hotel Advance Deposit/Cancellation Fee	65510
15	02. Other Travel Expenses	Hotel Tax (itemization only)	65510
16	02. Other Travel Expenses	Hotel/Lodging Fees (itemization only)	65510
17	02. Other Travel Expenses	Parking/Tolls	65550
18	02. Other Travel Expenses	Passport/Visa Fees	65520
19	02. Other Travel Expenses	Tips/Gratuities (housekeeping, porter & guides)	65510
20	02. Other Travel Expenses	Vehicle Fuel	65550
21	03. Personal Car Mileage	Mileage-Personal Car	65550
22	03. Personal Car Mileage	Mileage-Reduction	65550
23	04. Individual Meals	Breakfast	65182
24	04. Individual Meals	Breakfast - Alcoholic Beverages (itemization only)	65183
25	04. Individual Meals	Breakfast - Tax/Tip (itemization only)	65182
26	04. Individual Meals	Daily Meal Per Diem	65182
27	04. Individual Meals	Dinner	65182
28	04. Individual Meals	Dinner - Alcoholic Beverages (itemization only)	65183
29	04. Individual Meals	Dinner - Tax/Tip (itemization only)	65182
30	04. Individual Meals	Lunch	65182
31	04. Individual Meals	Lunch - Alcoholic Beverages (itemization only)	65183
32	04. Individual Meals	Lunch - Tax/Tip (itemization only)	65182
33	04. Individual Meals	Meal Cost (per diem offset)	65182
34	04. Individual Meals	Per Diem Reduction	65182
35	05. Group Meals & Events	Alcoholic Beverages	65183
36	05. Group Meals & Events	Business Meals <10 Attendees	65186
37	05. Group Meals & Events	Business Meals 10+ Attendees	65186
38	05. Group Meals & Events	Entertainment Tickets (play, show, etc.)	63445
39	05. Group Meals & Events	Event Supplies (decorations, etc.)	65186
40	06. General Expenses	Electronic Equipment (peripherals, computer, etc.)	62140
41	06. General Expenses	Newspapers/Magazines/Books	63410
42	06. General Expenses	Office Supplies - emergency purchase only	63110
43	06. General Expenses	Postage/Shipping - while on Travel	63130
44	06. General Expenses	Printing/Photocopying - while on Travel	65240
45	07. Communications	Internet/Online Fees	65562
46	07. Communications	Mobile/Cellular Phone	65561
47	07. Communications	Telephone/Fax	65552
48	08. Other	Conference Agenda/Brochure	65904
49	08. Other	Conference Registration/Fees	65170
50	08. Other	Fraud/Dispute	20222
51	08. Other	Gifts	65186
52	08. Other	Medical Expenses (immunizations, vacinations, etc.)	65510
53	08. Other	Miscellaneous/Other	60176
54	08. Other	Personal/Non Reimbursable	N/A
55	08. Other	Professional Membership/Association Fee	65291
56	08. Other	Professional Subscriptions	63420
57	09. Meeting Expenses	Audio/Visual Equipment	65908
58	09. Meeting Expenses	Meeting Expense	65186
59	09. Meeting Expenses	Meeting Room Rate (itemization only)	65186
60	10. Fees	Cash Advance Return	12666
61	10. Fees	Currency Gain/Loss	42280
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