Google Apps Setup Checklist
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MODIFY DNS RecordsSTATUSNOTES
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MX Records:1 ASPMX.L.GOOGLE.COMg
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5 ALT2.ASPMX.L.GOOGLE.COM
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10 ASPMX2.GOOGLEMAIL.COM
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10 ASPMX3.GOOGLEMAIL.COM
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Add SPF txt record:v=spf1 include:_spf.google.com ~all
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Add CNAME records:mail
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docs
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calendar
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sites
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groups
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GOOGLE APPS Settings
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DOMAIN SETTINGS
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-- Hide all ads
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-- Enable SSL
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-- New User Features: Rapid Release
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-- New Services: Automatic
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-- Appearance > Add logo, Customize Colors to match brand
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ADVANCED TOOLS
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-- Enable two-factor authentication
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-- Set up email authentication (DKIM)Note: this involves adding a new DNS txt record at the DNS host
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-- Configure two-factor authentication for Admin account
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SUPPORT
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Write down Google Apps customer support phone numbers, Customer PIN and Support PIN numbers for offline emergency use.
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SETTINGS
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Calendar
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-- Verify calendar.[domain] works
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-- Enable Calendar Labs
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-- Create any RESOURCE calendars needed Conference rooms?
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Shared projectors?
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Other shared equipment?
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Contacts
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-- Enable contact sharing
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Docs
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-- Verify docs.[domain] works
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-- Enable user to share documents OUTSIDE the organization
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---- Configure to warn
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---- Enable users to publish
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-- Verify default doc setting is PRIVATE
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Email
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-- Verify mail.[domain] works
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-- Enable OFFLINE Gmail
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-- Enable Gmail Labs
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-- Enable Voice and Video chat
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-- Enable Google Apps Sync and Connector
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-- Enable Mail delegation
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-- Let users choose their own Themes
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-- Do NOT allow email read receipts to be sent
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Groups
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-- Verify groups.[domain] works
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-- Configure Google Groupsstaff@
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board@
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others?
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-- Sharing Options
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---- Outside this domain: public on the Internet
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---- Creating groups: anyone in the domain
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---- Enable Group Members can allow members from outside the domain
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---- Enable Group Owners can allow email from outside the domain
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---- Enable Group Owners can hide groups from the groups directory
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Mobile Settings
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-- Enable Android Sync
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-- Enable Google Sync
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-- Allow automatic sync when roaming
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Sites
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-- Enable users to create sites
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-- Enable users at [domain] to find and access sites
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Verify EXTERNAL DOMAIN email is activeThis is the failover contact for Admin access.
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OPTIONAL, BUT SUGGESTED
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Enable Google+ for social collaboration, Hangouts
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Google Marketplace Apps
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-- AnyMeeting
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-- Backup: Spanning Backup OR Backupify
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WINDOWS SETUP
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Install Chrome
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Desktop Links
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Start Menu Links
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Google Apps Config Checklist
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User Setup Checklist
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