New hire Checklist Excel.xlsx

	A	B	C
1		New Hire Checklist
2		(The intent of this document is to serve as a resource/starting point for your consideration and then customize it to fit your needs)
3	Month	Topic	Suggested Party Responsible
4	August	Ideally these items would be covered before school begins and inservice days if possible
5		Issue a computer to your new teacher	Secretary ITS
6		Ensure teacher has access to IC/district email/teams. Submit IT ticket if necessary.	Secretary ITS
7		Schedule an initial meet and greet to begin building trust-coffee, lunch, ice cream, etc.	Mentor
8		Introduce mentee to mentor and discuss mentor/mentee responsibilities and the New Teacher Academy	Administrator
9		Show location of resources (classroom supplies, copy machines, lab materials, and other teacher resources)	Mentor
10		Provide a tour of the school (lunch room, staff room, staff bathroom)	Mentor
11		Procedures for entering, exiting the building especially on non-contract days (weekend, holiday, etc.) disabling alarms, key cards, sign in sheet, who to contact in case an alarm goes off.	Secretary SFC
12		Ensure Mentee has a Staff Handbook and follow up to see if there are questions	Secretary Administrator
13		Explain absence procedures-arranging for a substitute, online system, etc.	Secretary Administrator Mentor
14		Share first day/week activities—provide guidance on organizing the first day & first week (welcome letters, supply lists, syllabi, etc.)	Mentor Department/Instructional/Grade Level Lead
15		Begin to discuss Back to School Night (date, sample agenda, materials)	Mentor Department/Instructional/Grade Level Lead
16		Review class roster(s) with mentee, help identify any specialists that the mentee may be engaging or collaborating with	Mentor
17		Introduce your mentee to other teachers, particularly staff members in their department, staff specialists: Resource, Speech, etc. and close proximity to their room.	Mentor Department/Instructional/Grade Level Lead
18		Establish a scheduled time to meet with your mentee for the first semester.	Mentor
19		Make sure the teacher understands the grading program/IC, how to set up Clever (etc.), how to email student progress to parents, Class Dojo, Teams	Mentor Department/Instructional/Grade Level Lead
20		Make sure teachers were supplied with curriculum guides for the courses they teach, teacher editions of books, ancillary resources for the course (if not provide contact information ie: curriculum director)	Mentor Department/Instructional/Grade Level Lead
21		Make sure the technology including all necessary computer programs are working properly. Also make sure all their equipment is in the classroom and in good working order (provide contact information for IT, help desk ticket)	Secretary ITS
22		Discuss and/or provide samples of course syllabi, classroom procedures, grading policies, attendance policies, and classroom set up.	Mentor Department/Instructional/Grade Level Lead
23		Make sure your mentee understands the evacuation and emergency procedures (Centegix Badge)	Mentor Administrator
24		Discuss staff norms such as school hours, lunch, and the social events which occur throughout the year (commitees, spirit weeks, and school traditions/events)	Administrator Staff Handbook
25		Prepare your mentee for some of the school traditions that occur throughout the year-(homecoming, back to school, Spirit Weeks, etc.-ongoing)	Mentor
26		Make Mentee aware of any mandatory staff training they need to complete: Safe Schools, Mandatory Reporting, etc.	Administrator
27	September	Check to make sure emergency lesson plans are in place (on the website, in a folder, tub, box, etc.). Encourage the teacher to have enough material for 2-3 days just in case.	Secretary Administrator
28		Discuss formal observation(s), the teacher evaluation rubric, or upcoming observations	Administrator Mentor
29		Discuss their Academic & Professional Goals: New Teacher Academy expectations, myPGS, District Resources, Licensing Provisions	Administrator Mentor
30		Debrief department, grade level/team PLCs, and committee meetings (location, dates, time, rationale)	Mentor
31		Discuss how their classroom management & behavior plans are going.	Mentor
32		Encourage the teacher to keep a list of changes they may want to make for the following semester.	Mentor
33		Review how grades are recorded in IC & how grade reports will be distributed to parents	Mentor
34		Explain the spirit week and homecoming activities.	Mentor
35		Make sure the teacher has received proper documentation or has access to necessary information for special education students, students with 504s, or are provided with other special services. Review IEP participation expectations.	Resource Teacher Counselor Mentor
36	October	Observe each others’ classroom teaching sometime between October through December (one observation each during this time frame)	Mentor
37		Discuss parent/teacher conferences including tips on how to conduct, handling parent issues, support staff available and what to prepare.	Mentor
38		Discuss parent communication	Mentor Department/Instructional/Grade Level Lead
39		Share “tricks of the trade” to get through the upcoming weeks and preventing burnout	Mentor
40		Discuss concerns/successes of students	Mentor
41		Discuss the common assessment guidelines and procedures (if applicable to school/district)	Mentor Department/Instructional/Grade Level Lead
42		Discuss district and school holiday events and local happenings- class parties and procedures/policies and expectations for food, showing movies, having guests, etc…	Mentor Department/Instructional/Grade Level Lead
43		Explain field trip procedures: permission slips, transportation, bus reservations, parent volunteer process, etc.	Mentor Department/Instructional/Grade Level Lead
44	November	Discuss how busy both professionally and personally it is between Thanksgiving & Winter Break and how to keep students engaged & productive	Mentor
45		Discuss procedures for weather related school closures, delays, and how that information is communicated to staff and students	Administrator Mentor
46		Share with one another your parent teacher conferences experience	Mentor
47		Discuss common assessment practices including testing procedures	Mentor Department/Instructional/Grade Level Lead
48		Discuss home communications & ideas to strengthen home/school connections—postcards home, e-mail communications, Class Dojo, newsletters, tips to parents, etc. Remember these can be to acknowledge something a student is doing right or well, not always as means to correct a behavior or discuss a concern.	Mentor
49	December-January	Discuss strategies for differentiation for students	Mentor
50		Talk about the end of semester procedures	Mentor Department/Instructional/Grade Level Lead
51		Start discussing changes the teacher would like to make for 2nd Semester	Mentor
52		Make sure the teacher has all necessary materials for new classes they teach in the second semester. If no classes change make sure they still have everything they need for all classes.	Mentor Department/Instructional/Grade Level Lead
53		Marking semester grades	Mentor Department/Instructional/Grade Level Lead
54		Discuss the highs and lows of the semester	Mentor
55		Review the final exam schedule and the use of time once the students leave.	Mentor Department/Instructional/Grade Level Lead
56		Establish times for mentor/mentee meeting for second semester	Mentor
57		Take a look at their new schedule and verify they have all necessary materials to effectively teach this course.	Mentor Department/Instructional/Grade Level Lead
58		Review upcoming district and building activities	Mentor Department/Instructional/Grade Level Lead
59		Discuss learning resources to suggest to parents when asking how they can help support their student’s learning.	Mentor Department/Instructional/Grade Level Lead
60		Discuss upcoming observations and formal observations, walk-throughs, evaluation process, etc.	Administrator Mentor
61		Share some professional organizations in your mentee’s discipline or area, and or look for potential professional learning to enroll in to help guide your mentee with areas they wish to pursue or may want additional strategies or knowledge (virtual learning opportunities as well as in person)	Mentor
62		Preview upcoming State testing procedures: administration, training required, special schedules, practice tests, logging in, etc.	Administrator/Testing Coordinator Mentor Department/Instructional/Grade Level Lead
63		Do something to acknowledge your mentee for something wonderful they have done or something they worked hard to accomplish.	Mentor
64	February	Schedule a time to observe mentee’s classroom teaching-between February and April	Mentor
65		Have your mentee observe another teacher’s classroom—between February and April	Mentor
66		Review their myPGS, discuss their goals and add any evidence of growth/artfacts	Mentor
67		Ensure Mentee is aware of the testing schedule	Mentor Department/Instructional/Grade Level Lead
68	March	Continued partnerships with families through communication	Mentor
69		Provide references to people, departments, websites, or books which may assist them in preparing for next year.	Mentor Department/Instructional/Grade Level Lead
70		Discuss their visit(s) to another teacher’s classroom. Inquire about what they thought might work well for them and observations they made about how the teacher related to the students.	Mentor
71		Review upcoming district and building events.	Mentor Department/Instructional/Grade Level Lead
72	April	Discuss strategies for dealing with spring fever/restless students	Mentor
73		Make sure they are aware of ordering procedures for the upcoming year.	Secretary Administrator
74		Complete their Academic and Professional Goals for the year & show how to sign off on their evaluation	Administrator Mentor
75	May/June	District and building level activities including prom, honors convocation, graduation etc.	Mentor Department/Instructional/Grade Level Lead
76		School traditions for the end of the year	Administrator Mentor
77		Closing the classroom for the end of the year.	Secretary Administrator Mentor
78		Check out procedures	Secretary Administrator
79		Discuss any changes to courses being taught during the new school year and any necessary preparations (if applicable)	Mentor Department/Instructional/Grade Level Lead
80		Cover how to mark final grades and what to do with corrected exams.	Mentor Department/Instructional/Grade Level Lead
81		Check for Summer Learning Opportunities!	Mentor
82		Remind Mentee that they are required to complete Year 1 & 2 of New Teacher Academy	Mentor Administrator
83		Celebrate the year!	Everyone
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