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Risk register - Blandford Scout Group
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Step 1: Identify the risks
Step 2: Assess the risksStep 3: Control the risksStep 4: Monitor the risks
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Pre-controlPost-control
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IDDate addedCategoryRisk ownerRiskImpactImpact scoreLikelihood scoreScoreCurrent controlsImpact scoreLikelihood scoreScoreHow will the risk be monitoredFurther actionsBy whenResponsible Last review date
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10/01/25ExternalTemporarily or permanently losing equipment or buildings due to extreme weather events, vandalism and ending of hire or lease- No base for scout group
- No hirers		418- Maintenance of hut and grounds
- Regular use
- Significant outdoor lighting		418Review this document
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10/01/25ExternalTurbulent economic or political environment- Financial burden for families112- Available grants
- Reduced subs		112Annual review
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10/01/25ExternalComplaints from previous members- Reputation112- Open door 112Annual review
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10/01/25ExternalCriminal prosecution of adults or young people (relating or not to their involvement in Scouts)- Reputation112- Yellow card
- POR
- Training		112Annual review
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10/01/25ExternalAn impact of (positive and negative) press, community perception and relationships- Reputation
- Loss of members		112- Follow POR
- Yellow card		112Annual review
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10/01/25OperationalVolunteers’ skills, experience, knowledge, and availability- Not being able to run sections and adventurous activities112- Encoraging leaders to do training/permits in activities 112Annual review
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10/01/25OperationalPossibility of volunteers making decisions outside their remit or authority- Reputation112- POR112Annual review
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10/01/25OperationalPossibility of injury to members and non-members on Scout premises or while doing a Scout activity- Reputation
- legal
- Financial 		226- Activity risk assessment to be done, followed and reviewed
- Training
- Ratios		214Annual review
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10/01/25OperationalAbility to run and attend events safely- Not being able to run activities and fundraising
- Reputation		123- Ongoing recruitment112Annual review
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10/01/25OperationalAbility to use and manage social media appropriately- Reputation
- Loss of link with the community		226- Be aware of content put up
- Limit users to post
- POR		112Annual review
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10/01/25OperationalAbility to manage equipment and premises- Loss of Equipment
- Equipment not maintained properly
- Financial impact		418- Quartermaster in place
- Trustee focusing on the premises		112Annual review
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10/01/25OperationalPossibility of having inadequate insurance for people, equipment, buildings, and assets- Financial impact
- Loss of ability to do activities
- Reputation		214- Review our insurance, against our assets112To be reviewed at the next trustee meeting
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10/01/25OperationalAnything else that may affect the ability to meet Scouts’ aims and objectives through the programme- Community impact
- Loss of skills for the young people 		112- Being aware of issues that may effect how the programme may be run112Annual review
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10/01/25FinancialCashflow and reliance on income or grants- Not to be able to run the hut, bills etc418- Income from hirers
- Scout subs
- Regular investment in HQ to make attractive to hirers		418- Regularly review income
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10/01/25FinancialAbility to cover costs of running a building or paying rent- Not to be able to run the hut, bills etc418- Group financial policy to have at least 6 months running cost418- Monitored at trustee meetings throughout the year
- Visible accounts
- Account signatories
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10/01/25FinancialAbility to cover unbudgeted or unforeseen costs- Not to be able to run the hut418- Group financial policy to have at least 6 months running cost418- Keeping HQ maintained
- As feasible as possibe to not have sudden surprises
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10/01/25FinancialAbility to manage finances and create reports for accountability- Falling foul of the Charity Commission
- Charity status removed
418- POR
- More than one trustee able to do them		418- Trustee meetings
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10/01/25FinancialAbility to meet financial auditing requirements- Falling foul of the Charity Commission
- Charity status removed
418- POR
- More than one trustee able to do them		418- Trustee meetings
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10/01/25FinancialPossibility of internal or external fraud/scams, inappropriate or loss-making trading activities, unauthorised spend, and major financial error- Reputation impact
- Bankrupt
- Group closure
418- More than one bank signatory
- OSM card limits
- Financial reporting at Trustee meetings throughout the year
- Trustee training
418- Review controls
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10/01/25FinancialPossibility of volunteers financially benefiting from the charity- Financial loss214- More than one bank signatory
- OSM card limits		214- Constitutional controls
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10/01/25Legal and RegulatoryFailing to comply with the Scouts Policy, Organisation and Rules, including volunteers not completing mandatory learning criminal records checks- Reputation
- Not being able to run the group		418- Training
- Review of training
- DBS checks taken at the right periods
- GLV checks on training and DBS
- Trustee meetings
418- See current controls
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10/01/25Legal and RegulatoryFailing to comply with safeguarding policy- Reputation
- Not being able to run the group
- Legal impact		418- Training
- Review of training
- DBS checks taken at the right periods
- GLV checks on training and DBS
- Trustee meetings
418- See current controls
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10/01/25Legal and RegulatoryFailing to comply with health and safety regulations- Reputation
- Not being able to run the group
- Legal impact		418- Training
- Review of training
- DBS checks taken at the right periods
- GLV checks on training and DBS
- Trustee meetings
418- See current controls
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10/01/25Legal and RegulatoryFailing to follow charity law and employment laws- Reputation
- Not being able to run the group
- Legal impact		418- Training
- Review of training
- DBS checks taken at the right periods
- GLV checks on training and DBS
- Trustee meetings
418- See current controls
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10/01/25Legal and RegulatoryLand registry- Loss of premises112- First registration under way112To be reviewed at the next trustee meeting
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10/01/25GovernanceTrustees’ skills, experience, knowledge, and availabilityUnsafe running of the group, bad finacial dessicions418Scout Training online.
Anual checks		418AGM Constution,
Trustee meetings,
Training Records
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10/01/25GovernanceTrustee Board’s structure and its ability and capacity to govern the charityUnsafe running of the group, bad finacial dessicions
Not enough members		418Scout Training online.
Making sure enough Members are recuited
Follow Constution member amount		418AGM Constution,
Trustee meetings,
Training Records
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10/01/25GovernanceAbility to provide Trustees with the appropriate level of information at the right timePoor Finacial dessions
Poor dessions making		418Regular meetings
Shared drive with access to information
Regular reports 		418AGM Constution,
Trustee meetings,
Training Records
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10/01/25GovernancePossibility of Trustees having conflict of interestPoor finacial dessions
Poor dessions making
Damage to charity reptutaion
Public trust		418Charity commision guidance
Voted in at AGMs		418Trustee meetings
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10/01/25GovernancePossibility of the Trustee Board being dominated by one individual or a small group of connected individualsPoor finacial dessions
Poor dessions making
Damage to charity reptutaion
Public trust		418Ability to be able to report to county concerns
418Regular meetings
Trustee roles advrtised out to
the whole group
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10/01/25Data protectionFailing to comply with data protection regulation- Legal impact
- Reputation		418- GDPR training
- OSM data is secure no offline paper records 		418Trustee meetings
Reviewing what data is held
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10/01/25Data protectionFailing to store sensitive personal data securely- Legal impact
- Reputation		418- GDPR training
- OSM data is secure no offline paper records 		418Trustee meetings
Reviewing what data is held
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10/01/25Data protectionPaper-based records with sensitive personal data being kept in a variety of locations- Legal impact
- Reputation		316- Locked in cupboard
- POR		214Trustee meetings
Reviewing what data is held
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10/01/25Data protectionNot having strong passwords for laptops, phones and other digital devices holding sensitive personal data- Leaked data
418- Strong passwords
- Not to store data on personal devices		418Trustee meetings
Reviewing what data is held
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10/01/25Data protectionSensitive personal data being stored indefinitely, with no defined policies for retention- GDPR non compliance214- Removing data not rquired
- Data policy		214Trustee meetings
Reviewing what data is held
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10/01/25Data protectionA personal data breach- Reputation
- GDPR 		214- Use OSM
- GDPR training
- Remove data from personal devices		214Trustee meetings
Reviewing what data is held
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