ABCD
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TaskDescriptionVolunteer SIGN-UPExtra Notes
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Subcommittees
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New StudioHelp make decisions and carry out tasks Emily J, Kalmia, Louise, Ryan, Candace, Daniel S, Kay, Sayuri, John ENext Meeting: week of Feb 17th
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New & Improved Working Member StructureDeciding how tasks and working hours should be divided up.Louise, Sayuri, Emily J, Deb T
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Communication, Inclusivity, and Anti-DiscriminationMaking buttons and posters for the studio and outreach events. Coming up with ways to foster clear communication and respect as our program grows. Louise, Ariane, Dan P.
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Programming Team3x/year -- Receive workshop proposals and create schedule for season. Make sure all info and pictures are ready for web, PR team and workshop registration. Mackie, Sayuri, Daniel S,John E, Next Meeting: week of March 23
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Scholarship fund (lead organizer)Organizing scholarship application receipt and responses. Lead scholarship committee meetings.applications will only become live if we raise enough funds.
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Scholarship fund subcommitteeOversee how much is raised for the scholarship fund and develop policies for scholarship program. Continue fundraising for scholarship fund- community asks, grants, etc. Jenny, Ariane Next Meeting: ? only if there's interest
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Programming
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update calendar with workshops & supply check-ins (~2 weeks prior)You will get the final workshop list emailed to you and then input them all into the ICPC google calendar. https://calendar.google.com/calendar/rEmily J
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website updater for workshopsAdd workshops to website workshop page and online store (using Squarespace). (3x/year) Throughout workshop season, remove workshops from online store once they occur.Daniel S
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proofreaders and web assistance2 people for proofreadingLouise and Emily W
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communicate w/ instructors & notify them when everything is liveKalmia
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make spreadsheet for workshop registrationKalmia
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registration coordinatorInput workshop registration into registration spreadsheet; respond to email queries from public about registration. OngoingJennyCheck two weeks before each workshop start date to see if its minimum has been met. Email individual poster maker (and Emily) to make posters.
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ICE CREAM organizerMake the IC Expo for Comics & Real Eclectic Alt Media happen! Annual (Dec-early April)Dave (gravyboyd@yahoo.com)
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order suppliescontact instructor 1-2 weeks prior to workshop to order and gather supplies neededEmily J
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PR & Communications
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email newsletterDesign/send newsletter 6x/year (before workshop seasons and halfway through) + before events like ICE CREAM and Cheap Art Sale. Uses PS1 Mailchimp and is sent to the ICPC public email list. Coordinate w/ Emily on content. DesireeCan copy and paste from previous newsletters to keep formatting. Input new photos and details.
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make graphic(s) for upcoming program season Create a graphic for the side panel on the workshop poster and middle of the brochure with the theme of the season, print/book arts, or ICPC- rotate new artists each season.
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design workshop brochure3x/year using template, inputting new info and provided graphicsDesiree
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make individual workshop posters when needed (using template)Use template, add workshop pic and info. Print at ICPC w/ brother printer on color paper and have ready to distribute.
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print workshop promotional materials & fold brochures3x/year 30 posters, 150 brochures at workshop launch, fold enough to put out (about 70), + fold and replenish as needed for PS1 lobby, Blick store, etc. Ben (uhlbaa@alumni.uni.edu)I'm a PT copy boy at copyworks, I can just use my "discount" (free) and assemble these for you folks no prob. FYI I will be gone 3/7/2020 - 3/14/20 on vacation
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ICPC info card/flyerDesiree has the text and basic layout. We need a volunteer to do the printing- someone experienced with letterpress. Can choose the lettering, color, etc.
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GIF of PS1 + ICPC logosA fun little project if someone wants to take it on.
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distribute brochures and posters- northside & downtown IC3x/year at workshop launch + if individual workshop posters need to go up. Ariane
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distribute brochures and posters- surrounding IC & Coralville3x/year at workshop launch
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distribute brochures and posters- CR3x/year at workshop launch
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make posts about workshops and other ICPC newsDave
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regular Instagram postsAnyone can do this but but we need at least 2 people consciously doing it. Linked to fb as well. Kalmia, Louise
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event PR posts + day of event posts and stories
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monthly meeting note-takerTake minutes during monthly member meet-upSayuri
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Studio Maintenance & Cleaning
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oversee shop work days, one before each session
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regular equipment maintenance Can be a team of people with different areas of specialties. John k.
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fill task sheets each month with individual tasks that need to be done in the shopAnyone can make a task sheet if they see something that needs to be done and they don't have the time to do it. 1 person for filling out regular monthly tasks like cleaning.
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rag service Monthly -- put soiled rags in bin bag in lobby; fold fresh rags and distribute throughout studio. Extra clean rags store in back hallway. Mackie
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maintain acid bathUse the hygrometer to test the baume of the ferric chloride. Add distilled water to keep it at 42 Be. (The gallons we start with are already at 42 Be but evaporate slightly over time). Emily
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snow removal- front and back steps and sidewalkThe morning of a snowfall
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bathroom cleaning1/week clean the sink, mirror, and toilet. Replace any paper products.
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mop floors1/week
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Fundraising
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selling original print portfoliosFind private collectors and special collections to purchase originals. 1-2 people
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Outreach
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next group showDesireeThere is one scheduled for 2020. Design on Main in Ames, IA might be another good fit.
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**wishlist** If members are interested in taking it on
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press releases
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