AMP Committee Reporting
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AMP Committee Reporting 2014-2016
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Committee Role/Event End of Year Report CompleteFinancial Report CompleteNotes
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Barone's Fundraiser
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Cookie DoughCindy will input 'Notes' onto Cookie Dough tab belowGo to meeting with cookies sales representitive at school. Make a flyer/campaign pdf for sales via internet/email. Collect cookie sales revenue from kids at school on turn in day. Count money and orders to be turned in to directors and treasurer. Could use 1-2 volunteers as this is an all day commitment. On day of cookie arrival be at school to hand out orders to kids to take home. Cookie company organizes all the orders in advance.
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Caberet NightYesSee Andy
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Floral SymphonyYesnext year the event is at West
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Football ConcessionsYesYESConsistently, my numbers do not match income statement because we cannot gauge what Sodexo will charge us for merchandise
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Greens FundraiserYESYESVery detailed notes. Finely tuned process.
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July 4 ConcessionsYESYES
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Madrigals EventYesSee Andy Please see Andy for the invite, poster, order form, excel spreadsheet for tickets, volunteer needs, table arrangements
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Marching Band VolunteersYesN/AThis position works very closely with the marching band director. Coordination starts at the beginning of June and concludes once the marching band season is over. It would be best if the committee head was able to take on the role for several years, but it is not necessary.
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ButterbraidsYESYESMoving pick up to the night of the spring band concert, two weeks of sales and taste test when order forms are handed out.  Add promotion of sales earlier in the year.
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Market DayYes2015-2016 may possibly be last year for Market Day as customer base continues to shrink despite efforts to bring in new people.
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MembershipYesYes2013-2014: $8370; 2014-2015: $8890. Beginning 2015-2016 hope to initiate online membership sign-up/donations.
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Music Program AdYesNeed from Treasurer
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NewsletterYesN/ARefining design and production based on this years learning curve.
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Pointsettia FundraiserCindy will input 'Notes' onto Pointsettia tab belowFind out sales date info from Mr Walsh. Make flyer/pdf for website/email. Mr Walsh will collect envelopes with payment and send them home with your student. Count payments and orders and call order into grower. Turn payments into treasurer. Make sure to keep records of the orders for student accounts credit. Be at school on day of flower drop off and set up flowers in auditorium. 4-5 volunteers needed for this. Also flowers need to be watered once before concert. Have order details on hand at the concert for self pickup.
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SCRIPSYESYESGet the word out and send a ton of reminders to people. Stay up to date on the new vendors and the bonus buys to encourage and help people maximize their credit. People think it is too complicated and it is really not. Be willing to have more than one order a month if people can use it. This job does not take a ton of time. A few times a month is all you need and it takes about an hour each time.
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Volunteer CoordinatoryesN/AReview the volunteer needs for each upcoming concert conferring with the point person or various teachers. Issue an e-mail call for volunteers for each event 2-3 weeks in advance directing volunteers to sign up on the Google Docs AMP Volunteer list. Send a reminder to all the volunteers 3-4 days before the event. Send thank you notes to the volunteers after each event.
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Music Mixer & 50/50 RaffleYESYES
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Yard SignsYesYesAverage sales per year: 35-40. Inventory stocked and ready to go!

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Fundraising ChairpersonYESN/A
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Media/Marketing/Promotion/ (web and FB)
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PresidentYESN/APlease look for agendas for each meeting including the curtain raiser on the google drive
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Vice PresidentYESN/AI filled these in with the new responsibilities proposed for VP's
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SecretaryYESN/A
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TreasurerYESN/A
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Student Account TreasurerYESN/A
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