ABCDEFGHIJKLMNOPQRSTUVWXYZ
1
Purpose: To Define Special Program Fees & Other Income codes (46xxx revenue codes)
2
Updated as of: 12-20-2013
3
4
OBJECTTitleDefinitionAdditional Information
5
46001SPECIAL PROGRAM FEES/OTHER INC
6
4600BBDGT DESIGNATED REVENUEFor budgeting unspecified designated revenue in Hyperion only.
7
46100SPECIAL PROGRAM FEES
8
46110PUBLICATION SALES-DOMESTICRevenue from domestic sales of publications (e.g., subscription dues for Stanford-produced journals, or single copies of other Stanford publications, where recipient will likely use the publication domestically).See also 46330: Royalties and Other Rights (for example, when receiving payments for the right to photocopy Stanford publications) or 46115: Publication Sales-Foreign when the recipient will likely use the publication outside the United States. The distinction from foreign subscription sales is important for Stanford's tax reporting purposes.
9
46115PUBLICATION SALES-FOREIGNRevenue from foreign sales of publications (e.g., subscription dues for Stanford-produced journals, or single copies of other Stanford publications, where recipient will likely use the publication outside the United States).See also 46330: Royalties and Other Rights (for example, when receiving payments for the right to photocopy Stanford publications) or 46110: Publication Sales-Domestic when the recipient will likely use the publication domestically. The distinction from domestic subscription sales is important for Stanford's tax reporting purposes.
10
46120SNACK BAR AND CONCESSIONSRevenue from Stanford-operated snack bars and concession stands (e.g., at Lively Arts or Athletics events or Drama Department productions). This includes the Stanford portion of revenue from outside vendors who use Stanford volunteers or Stanford equipment as part of their operations.For non-Stanford eateries (i.e., those operated completely by external vendors under rental agreement, such as Terman Eatery, Arbuckle Lounge, Bytes Cafe, or Stanford Grill), please use 46590: Facility Rental Revenue.
11
46121CARDINAL DOLLARS-FACULTY/STAFFRevenue received from the sale of Cardinal Dollars to Faculty and staff. This is recorded separately from Cardinal Dollars purchased by students.Revenue received from the sale of Cardinal Dollars to students must be recorded as a part of Student Income. Please use 40322: Cardinal Dollars-Students
12
46125CATERING REVENUERevenue from catering services performed for external organizations by Stanford-operated eateries (e.g., Stanford Dining Services or Schwab Residential Center).
13
46130VENDING MACHINE REVENUERevenue from the University share of vending machine sales.As of FY07, all campus vending machine contracts are managed through Stanford Dining Services, so this should be used only by R&DE.
14
46135GIFT CERTIFICATE SALESRevenue from sale of gift certificates (used primarily by Dining Services).Ordinarily, gift certificate income should be recorded as unearned income until the certificate is redeemed or expired, but "small" amounts may be recorded directly as income.
15
46140MERCHANDISE SALES-DOMESTICRevenue from domestic sales of tangible goods and merchandise (e.g., Golf Pro Shop merchandise or Alumni Association items such as wine, where the recipient is a United States resident).See also 46142: Merchandise Sales-Foreign when the shipment recipient is a non-US resident or 46110: Publication Sales-Domestic when the tangible good is a publication. For sales involving services or non-merchandise, see 46145: Other External Sales Revenue. The distinction from foreign merchandise sales is important for Stanford's tax reporting purposes.
16
46142MERCHANDISE SALES-FOREIGNRevenue from foreign sales of tangible goods and merchandise (e.g., Golf Pro Shop merchandise or Alumni Association items such as wine, where the recipient shipment address is outside the US).See also 46140: Merchandise Sales-Domestic when the recipient is a United States resident or 46115: Publication Sales-Foreign when the tangible good is a publication. For sales involving services or non-merchandise, see 46145: Other External Sales Revenue. The distinction from domestic merchandise sales is important for Stanford's tax reporting purposes.
17
46145OTHER EXTERNAL SALES REVENUERevenue from external sale of non-merchandise items or services (e.g., parking permits sold to individuals, blood sold to non-Stanford hospitals by the Blood Center, or services such as consulting or those provided to external customers by services centers). For sales involving merchandise, see 46140: Merchandise Sales-Domestic or 46142: Merchandise Sales-Foreign.See also 46485: Production Services or 46490: Technical Services for additional service revenue options (although use of these other codes is not required).
18
46150AFFILIATE PROGRAM FEESRevenue from fees paid for participation in industrial affiliate programs (which should be carefully distinguished from corporate gifts). NOTE: All corporate affiliate programs must first be approved by the Office of Technology Licensing under the Dean of Research before collecting any fees.See Section 10.5 of the Research Policy Handbook located at <http://www.stanford.edu/dept/DoR/rph/10-5.html>.
19
46160EXTERNAL IT REVENUERevenue from external use of informational technology services (e.g., DSL lines, email accounts or IT storage space) when the recipient is not a Stanford student, staff, or faculty member (i.e., an "affiliate").
20
46170STUDENT TECH FEE REVENUEPeoplesoft charge that replaces monthly billing for in-room phone, cable, internet.  Students are charged flat fees each academic quarter/semester on their University bill (Psoft).Student Financial Services Use Only
21
46180LIFE MEMBERSHIP DUESTO BE DETERMINEDSAA Use Only
22
46200CONFERENCE TRAVEL STUDY REV
23
46210CONFERENCE TRIP ROOM REVENUERevenue collected for room reservations from participants in Stanford-sponsored educational trips and conferences (e.g., Continuing Studies and Alumni Travel Study courses) or Stanford Sierra Camp fall and spring conferences.
24
46215CONFERENCE TRIP MEAL REVENUERevenue collected for meals from participants in Stanford-sponsored educational trips and conferences (e.g., Continuing Studies and Alumni Travel Study courses) or Stanford Sierra Camp fall and spring conferences.
25
46220CONFERENCE TRIP REFUND CREDITSRefunds of revenue collected for meals or room reservations from participants in Stanford-sponsored educational trips and conferences (e.g., Continuing Studies and Alumni Travel Study courses) or Stanford Sierra Camp fall and spring conferences.
26
46225CONFERENCE FORFEITED DEPOSITSRevenue recognized based on forfeited deposits made by participants in Stanford-sponsored educational trips and conferences (e.g., Continuing Studies and Alumni Travel Study courses) or Stanford Sierra Camp fall and spring conferences.
27
46300PATENT & ROYALTY REVENUE
28
46310PATENT INCOME-EARNEDRevenue from the use of technology or other proprietary knowledge covered by a Stanford-held patent based on incremental sales (i.e., in addition to fixed patent revenue).OTL Use Only
29
46315PATENT INCOME-FIXEDRevenue from the annual payments required by contractual use of technology or other proprietary knowledge covered by a Stanford-held patent, regardless of whether there are any sales based on the patent.OTL Use Only
30
46320PATENT PAYMENTS TO INVENTORSContra-revenue code used by the Office of Technology Licensing to pay royalties to individual inventors in the form of a personal check.OTL Use Only.
31
46325PATENT INCOME ALLOCATIONDepartmental share of patent revenue (or the individual inventor's share if received into designated income funds), per patent income sharing agreement on file with the Office of Technology Licensing.OTL Use Only.
32
46330ROYALTIES & OTHER RIGHTSRevenue from the use by others of copyrighted or other restricted materials (e.g., payments for the right to photocopy Stanford's published materials, video royalties, or sale of alumni contact lists).See also 46110: Publication Sales-Domestic and 46115: Publication Sales-Foreign when receiving payments for prints of Stanford publications.
33
46335OTHER RIGHTSOTL Use Only
34
46340PATENT DIRECT EXPENSESOTL Use Only.
35
46345OTL EQUITY REVENUEOTL Use Only.
36
46400USER ENTRY FEES
37
46405OTHER INSTRUCTION FEESRevenue from additional course and lab fees (e.g., extra DAPER, Art, Music, and Dance Department course fees, science lab fees, or pre-term course fees), and from non-matriculated student instructional programs (e.g., Executive Education and Professional Development programs, Education Program for Gifted Youth).For academic conference and workshop revenue, please use 46425: Registration Fees.
38
46410GREEN FEES-FAC/STAFF/STDNTGreen fees for Stanford faculty, staff, and students. Green fees for those other than Stanford faculty, staff, and students (including spouses, dependents and other University affiliates) should be recorded using 46420: Green Fees-Other.DAPER Use Only. It is important to distinguish this code from 46420: Green Fees-Other for the purposes of reporting unrelated business income.
39
46420GREEN FEES-OTHERGreen fees for those other than Stanford faculty, staff, and students, including spouses, dependents and other University affiliates. Green fees for Stanford faculty, staff and students should be recorded using 46410: Green Fees-Faculty/Staff/Student.DAPER Use Only. It is important to distinguish this code from 46410: Green Fees-Faculty/Staff/Student for the purposes of reporting unrelated business income.
40
46425REGISTRATION FEE REVENUERevenue from registration fees for Stanford academic conferences and other non-entertainment events (e.g., alumni event registrations, academic conference registrations, and Bing Nursery School registration). For sporting and entertainment events, please use 46495: Tickets & Admission Fees.For registration expenditures, please use 52510: Conference Entry Fees.
41
46430REFUNDS & DISCOUNTSContra-revenue from refunds (e.g., refunds of registration payments by the Stanford Alumni Association) and discounts on revenue (e.g., cardinal dollar discounts).Optional code which may be used instead of recording any refunds as debits on the original revenue code.
42
46435GUEST PAYMENTSRevenue from Stanford Residential & Dining Enterprises and Schwab Center outside guest payments.
43
46440CAMP FEESRevenue from fees paid for participation in one of Stanford's Athletic Department off-season camps or Sierra Camp summer camps.
44
46445LOCKER & PO BOX FEESRevenue from fees paid for use of a locker (e.g., in one of the Athletic Department or Music Department facilities) or post office box.
45
46450INITIATION FEE-FAC/STAFF/STDNTRevenue from one-time initial membership fees for Stanford faculty, staff and students at the Stanford Golf Course or from lifetime membership fees for alumni at the Stanford Alumni Association.For annual membership fees, please see 46455: Annual Membership Fees-Faculty/Staff/Student or 46460: Annual Membership Fees-Other. Initiation fees for those other than Stanford faculty, staff and students should be recorded using 46452: Initiation Fees-Other. It is important to distinguish this code from 46452: Initiation Fees-Other for the purposes of reporting unrelated business income.
46
46452INITIATION FEE-OTHERRevenue from one-time initial membership fees for those other than Stanford faculty, staff and students at the Stanford Golf Course.For annual membership fees, please see 46455: Annual Membership Fees-Faculty/Staff/Student or 46460: Annual Membership Fees-Other. Initiation fees for Stanford faculty, staff and students should be recorded using 46450: Initiation Fees-Faculty/Staff/Student. It is important to distinguish this code from 46450: Initiation Fees-Faculty/Staff/Student for the purposes of reporting unrelated business income.
47
46455MEMBERSHIP FEE-FAC/STAFF/STDNTRevenue from annual membership fees for Stanford faculty, staff and students at the Stanford Golf Course and at the Stanford Campus Recreational Association, or from annual membership fees for alumni at the Stanford Alumni Association.For initiation or lifetime membership fees, please see 46450: Initiation Fees-Faculty/Staff/Student or 46452: Initiation Fees-Other. Annual membership fees for those other than Stanford faculty, staff and students should be recorded using 46460: Annual Membership Fees-Other. It is important to distinguish this code from 46460: Annual Membership Fees-Other for the purposes of reporting unrelated business income.
48
46460MEMBERSHIP FEE-OTHERRevenue from annual membership fees for those other than Stanford faculty, staff and students at the Stanford Golf Course and at the Stanford Campus Recreational Association. For affiliate program memberships, please use 46150: Affiliate Program Fees.For initiation or lifetime membership fees, please see 46450: Initiation Fees-Faculty/Staff/Student or 46452: Initiation Fees-Other. Annual membership fees for Stanford faculty, staff and students should be recorded using 46455: Annual Membership Fees-Faculty/Staff/Student. It is important to distinguish this code from 46455: Annual Membership Fees-Faculty/Staff/Student for the purposes of reporting unrelated business income.
49
46464GROUND RENT & SUBDIVISION FEE46464 GROUND RENT & SUBDIVISION FEE is used to record ground rent revenue from all housing properties located on campus land. Some properties are also charged a subdivision fees that covers piping and wiring that is required for high-density residential areas.
50
46465UTILITY FEESRevenue from fees paid by Stanford subdivision residents for utilities.
51
46470SPONSORSHIP & ADVERTISING REVRevenue from promotional (i.e., marketing and advertising) sponsorship fees, such as those paid by advertisers at sporting events or in journals, magazines and newspapers.For corporate or foundational "sponsorship" of academic conferences not involving an exchange of advertising or other services, income should likely be processed either as a gift or a sponsored project. Please contact either Fund Accounting or the Office of Research Administration for further information.
52
46472SETTLEMENT TO OPPONENT-DAPERContra-revenue code for recording revenue sharing paid to opponents for athletic events.
53
46473SETTLEMENT FROM OPPONENT-DAPERRevenue sharing received from opponents for athletic events.
54
46475TV RADIO FEES GENERALRevenue generated from sale of television or radio broadcast rights for athletic events other than football.
55
46480TV RADIO FEES FOOTBALLRevenue generated from sale of television or radio broadcast rights for football events.
56
46482PERSONAL BENEFIT REVENUERevenue representing the non-tax-deductible "benefit" portion of gifts, such as those made to Athletics, Music, or Lively Arts which include priority seating at athletic or other entertainment events, those made to the Cantor Arts Center for a table at special events, or those that include the fair market value of auction items.Since all transactions involving this code should include an additional gift amount, this code should be used by Gift Processing only.
57
46483NCAA PAC10 DISTRIBUTIONS-DAPERRevenue sharing from contracts with the NCAA for division one athletic programs and conference members of the Pacific Ten.
58
46485PRODUCTION SERVICESRevenue from production services provided to external organizations (e.g., hosting services provided by Highwire Press, publication subsidies received by University Press, or stage production services provided by Music Department or Lively Arts staff).
59
46490TECHNICAL SERVICESRevenue from technical services provided to external organizations (e.g., website design services provided by Highwire Press).
60
46495TICKETS & ADMISSION FEESRevenue from ticket sales and admission fees for sporting and entertainment events. For academic conference and workshop revenue, please use 46425: Registration Fee Revenue.
61
46500RENTAL INCOME
62
46560GOLF BALLS-FAC/STAFF/STDNTRevenue from rental of golf balls by the Stanford Driving Range to Stanford faculty, staff and students. Golf ball rentals for those other than faculty, staff and students should be recorded using 46570: Golf Balls-Other.DAPER Use Only. It is important to distinguish this code from 46570: Golf Balls-Other for the purposes of reporting unrelated business income.
63
46570GOLF BALLS-OTHERRevenue from rental of golf balls by the Stanford Driving Range to those other than Stanford faculty, staff and students. Golf ball rentals for faculty, staff and students should be recorded using 46560: Golf Balls-Faculty/Staff/Students.DAPER Use Only. It is important to distinguish this code from 46560: Golf Balls-Faculty/Staff/Students for the purposes of reporting unrelated business income.
64
46580GOLF CART RENTALSRevenue from rental of golf carts by the Stanford Pro shop.DAPER Use Only
65
46590FACILITY RENTAL INCOMERevenue from rental of Stanford facilities when payment is based either on consistent and ongoing occupation of Stanford space (e.g., faculty/staff housing, Tresidder facilities, COGEN facilities), or on a percentage of sales earned by an external vendor with completely independent operations (e.g., externally-operated campus eateries, and externally managed concession or merchandise sales for which Stanford provides no assistance and receives only a percentage).If the payment is a one-time flat amount for educational use of (or access to) Stanford facilities (e.g., library entrance fees), please use 46620: Access & Use Fee Revenue.
66
46595DAMAGE ASSESSMENTSRevenue from fees assessed for damages to Stanford property (e.g., to student housing facilities) when the amount of the fee is not in exact correlation to a specifically identifiable replacement cost. For reimbursements of actual costs (e.g., a specific piece of non-capital equipment), please use the same expenditure type as was used to purchase the replacement item.
67
46600OTHER REVENUE
68
46605SC 15% CAP EXEMPT EXT REVThis Revenue Code is to be used by Service Centers for External Income that is exempt from the 15 % Cap.Service Center Revenue that is exempt from the 15% cap must be segregated from revenue that is included in the 15 % cap.
69
46610LIBRARY FINESRevenue from fines for late returns, damage, etc., of University-owned library materials.
70
46615NON STANFORD PRGRAM REV-STUDNTRevenue received from non-Stanford programs in which Stanford University students are academically involved (i.e., ASSU, off-campus programs). Do not use for Stanford University programs which have a University PTA. (Transfer funds instead.) The expenditures for such programs must be coded to 56015.
71
46620ACCESS & USE FEE REVENUERevenue from entrance and educational use fees for libraries and other restricted-access parts of the University (e.g, Music Department practice room fees).If the payment is for use of Stanford space and is based on a percentage of sales (e.g., concessions or merchandise sales where an outside vendor has complete responsibility for the actual sales activity), please use 46590: Facility Rental Income.
72
46630MISCELLANEOUS REVENUERevenue that can't be accounted for by any other revenue code above. Use of this code should be highly limited.
73
46640GAIN ON DISPOSAL OF FIXED ASSETSGains/revenue received from the disposal of fixed assets. Capital accounting use only
74
46650MHA LEGAL SERVICESRevenue received for legal and other services provided by the Menlo Health Clinic. Previously this revenue was being recorded through the hospital revenue streams
75
46660OLMSTEAD HOA REVENUERecord the receipt of payroll deductions from homeowners who occupy the Olmstead homes that are managed by DAPER.DAPER use only
76
77
78
79
80
81
82
83
84
85
86
87
88
89
90
91
92
93
94
95
96
97
98
99
100