GEAR Metadata
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DC Qualified/DCMI Metadata Guidelines with MARC Mappings as used in GEAR
03/11/2015; Revised 8/20/2015 ; Drafted by Robin Fay, Portal Manager
Status abbreviations: REQ = Required; MA = Mandatory (if applicable and available); Opt = Optional (if applicable and available) ;
OM = Omeka creates http://dublincore.org/documents/dcmi-terms/
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ELEMENTTERMSUSESCOPE NOTEINSTRUCTIONSEXAMPLESDCMIMARC FIELD
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creatorREQUse for an entity (person, organization, or service) responsible for the content of the resource. Use creator for primary authors or other content creators.1. Surname name first. 2. Use form of name established by local practice (e.g. fullest form possible or most frequent form) 3. Multiple authors/creators list in Order as in publication 4. Organizations with hierarchy - list the parts of hierachy from largest to smallest separted by full stop and space. 5. If ambigious, list as it appears on item.
For ATCx3 materials, cite the author or submitting members as primary creators; cite other names and contributors under creator.

If no author is included, list author as institution.
Athens Technical College (Athens, Ga.)
Albany Technical College (Albany, Ga.)
Atlanta Technical College (Atlanta, Ga.)
ATCx3 Consortia
Brown, Elizabethcreator100 For persons
110 Corporate entities
111 Meeting/Conferences/Events
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creatormarcrelatorOptUse for an entity (person, organization, or service) who makes significant contributions to the resource.Choose from list. Describes the role of the persons above.Actor
Animator
Annotator
Compiler
Composer
Conductor
Director
Editor
Illustrator
Interviewer
Interviewee
Musician
Narrator
Performer
Producer
Reviewer
Speaker
Scientific advisor
Standards body
Surveyor
Transcriber
Translater
contributor
http://www.loc.gov/loc.terms/relators
100 $e
(not currently in use; future use)
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contributorcontributorOptUse for a person or organization whose work has been contributed to a collective work (anthology, serial publication, or other compilation of individual works) OR who is not the primary author/creator, but has made some contribution to the work. Do not use if the sole function in relation to a work is as author, editor, compiler or translator. Use creator for primary authors or other content creators.1. Personal names: Surname name first if a personal name.
2. Use fullest form possible, VIAF entry, or name established in GEAR (search GEAR).
3. Order as appears on publication
4. Organizations with hierarchy - list the parts of hierachy from largest to smallest separted by full stop and space.
5. If ambigious, list as it appears on item.
6. Include Jr, the III, etc. but do not list titles such as Dr.
7. For ATCx3 materials:
If institution is not listed as creator (see above), list as contributor.
List signers of documents as contributors.
Fay, Robin
Maimonides
Park Sung Hee
United States. Internal Revenue Service
Elvis Presley Fan Club
Federal Aviation Administration. Aviation Safety Program
Athens Technical College (Athens, Ga.)
Albany Technical College (Albany, Ga.)
Atlanta Technical College (Atlanta, Ga.)
ATCx3 Consortia
contributor700
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contributoraffiliationMAREQUIRED for items from ATCx3 faculty, staff, or students
Use only for materials from ATCx3 Consortia members such as working papers, learning objects, lesson plans, syllabus, committee reports, etc. including those which are hosted elsewhere (e.g., faculty videos on youtube) or hosted locally. Do not use for other resources.
Reference: http://dublincore.org/documents/dc-citation-guidelines/ http://www.ukoln.ac.uk/repositories/digirep/index/Eprints_Terms
1. Use the fullest form of the name
2. For items related to the TAACCCT Grant, use ATCx3 Consortia.
Athens Technical College (Athens, Ga.) Albany Technical College (Albany, Ga.) Atlanta Technical College (Atlanta, Ga.) ATCx3 Consortiacontributor710
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contributormarcrelatorOptUse for an entity (person, organization, or service) who makes contributions to the resource such as editors, illustrators, etc.Choose from list. Describes the role of the persons above.Actor
Animator
Annotator
Compiler
Composer
Conductor
Director
Editor
Illustrator
Interviewer
Interviewee
Musician
Narrator
Performer
Producer
Reviewer
Speaker
Scientific advisor
Standards body
Surveyor
Transcriber
Translater
contributor
http://www.loc.gov/loc.terms/relators
700 $e
(not currently in use)
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coveragespatialOptUse for spatial characteristics of content. Primarily use for maps or other geographic resources.Athens (Ga.)
San Francisco, CA, U.S.A.; east=237.5833; north=37.7667
location751
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coveragetemporalMAREQUIRED IF AVAILABLE: Use for journals or serials which list of range of dates. date of copyright as appears on the item. CC or Creative Commons is the copyright if licensed under those terms. If no copyright is available, Date Available is required (if available).1. Format as YYYY -YYYY
2. Use the dates on the item or the dates listed as copyrighted.
Note: For items from 3rd party resources (Youtube, Merlot), use dates associated with the item from the websites.
2001-2015temporal264 #4
Note: Only used for temporal coverage
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dateavailableOptUse for date item became available to the public, if available.1. Format as YYYY
2. If the only date listed is date available, treat as copyright (e.g., input in copyright).
3. If date available is the same as copyright, input it under date available.
4. If date available differs from copyright, input as date available.
2001available264 #2
Note: Date available is treated as distribution date.
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datecopyrightMAREQUIRED IF AVAILABLE: Use for date of copyright as appears on the item. CC or Creative Commons is the copyright if licensed under those terms.
If no copyright is available, Date Available is required (if available).
For ATCx3 materials, date submitted for publication (to GEAR) is the copyright date.
1. Format as YYYY
2. Use the latest date on the item or the latest date listed as copyrighted.
Note: For items from 3rd party resources (Youtube, Merlot), use dates associated with the item from the websites.
2001dateCopyrighted264 #4
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identifierurn:ISBNMAIf available, input the International Standard Book Number (ISBN).1. Format without dashes8884530431identifer20
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identifierurn:ISSNMAIf available, input the International Standard Serial Number (ISSN) ; applies only to journal/serials2. Format with dash0302-9743identifer22
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identiferinfo:oai/MAIf available, input the Open Archives Initiative identiferoai/arXiv.org:hep-th/9901001identifer024 8#
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identifieruriOMSUPPLIED BY OMEKA. Unique identifer created by Omeka. The item's address.Provided by Omeka.identifer883 #0
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descriptionurlMAREQUIRED ONLY for items which are not uploaded to Omeka. Use for the URL of item hosted outside of Omeka or to link to other materials within Omeka.1. Turn on HTML formatting in Omeka
2. Record the URL completely
3. If there is only one link to download (e.g., ebook as PDF), link directly to the item if possible.
4. If multiple file format downloads or an web-based ebook, link to the 3rd party's (e.g., Merlot) item record.
description856 40 $3GEAR $u [url from item]
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descriptionbibliographicCitationOMSUPPLIED BY OMEKA. Bibliographic citation for worksProvided by Omeka.The Library Quarterly 71 (January
2001): 1-27
bibliographicCitation
524 ##
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descriptionabstractREQREQUIRED. Use for abstracts or summaries. Construct if needed.1. If item itself or a 3rd party website includes either an abstract or summary, transcribe it with quotation marks surrounding the quoted passage and ending with -- [source].
2. If no abstract or summary write a brief description of the item in complete sentences. Do not use quotation marks or cite the source.
Teachers Domain is a multimedia library for K-12 science educators, developed by WGBH through funding from the National Science Foundation as part of its National Science Digital Library initiative. The site offers a wealth of classroom-ready instructional resources, as well as online professional development materials and a set of tools which allows teachers to manage, annotate, and share the materials they use in classroom teaching" -- MERLOT.

This illustrated guide to airport markings and lighting signals contains reference material for SMGCS (Surface Movement Guidance and Control System) for airports with low visibility conditions.
abstract520 #2
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descriptiontableOfContentsMAREQUIRED, IF AVAILABLE: Use for table of contents of the item.1. If item itself or a 3rd party website includes either an abstract or summary, transcribe it. Include chapter numbering, introduction, and/or index, if applicable.Introduction
Chapter 1 --Study hints
Chapter 2 -- Getting started
Index
tableOfContents505 0#
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descriptionreviewMAREQUIRED, IF AVAILABLE: Use for reviews about the item or links to external reviews. Include the URL/URI pointing to review of this item, when available.1. If there is no link but an embedded review, copy and paste the review into this field.
2. If there is no link to a review, but it is mentioned, copy the passage; add quotation marks. For URLs:
3. Turn on HTML formatting in Omeka
4. Record the URL completely
Chapter 1 -- Introduction
isReferencedBy (?)
510 0#
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formatextentMAREQUIRED, IF AVAILABLE, include file size or duration of film.1. For documents, images, and zip files: record file size. Abbreviate following standards.
2. For audio or video, record duration.
58266 bytes
2 minutes
extentFor Sound/video: 306
All others: 300
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formatotherREQREQUIRED, IF AVAILABLE. Use for common file formats.Use the following:
text file / PDF
text file / PPT
text file / EPUB
text file / TIFF
text file / MOBI
video file / MP4
video file / AVI
audio file / MP3
image file / JPG
image file / TIFF
See http://www.loc.gov/marc/bibliographic/bd347.html
text file / PDFformat347 ## $a $b
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formatmimetypeOMSUPPLIED BY OMEKA. Registered MIME type identifiers.Provided by Omeka. http://en.wikipedia.org/wiki/Internet_media_typeapplication/pdfformat856 (see URL above) $q
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languageisoMADO NOT USE FOR ENGLISH LANGUAGE MATERIALS. REQUIRED ONLY for nonEnglish language material. Use current 639-2 ISO standard for language of resource. http://en.wikipedia.org/wiki/List_of_ISO_639-1_codes or http://www.loc.gov/standards/iso639-2/php/code_list.phpara (arabic)
chi (chinese)
dan (danish)
dut (dutch)
fre (french)
ger (german)
ita (italian)
jpn (japanese)
spa (spanish)
chilanguage041
(Note: The default is eng and is not input in GEAR)
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publisherREQREQUIRED. Use for entity responsible for publication, distribution, or imprint.1. For items uploaded to the repository, use ATCx3 Consortia.
2. For others, use publishing information as found on the item. If no publishing information on the item, use publishing information on the website. If no publishing information on the website, use the website by name (e.g., MERLOT).
ATCx3 Consortia
California Digital Library
MERLOT
publisher264 $b (see dates above)
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relationispartofMAREQUIRED IF AVAILABLE, include information about the relationship of the item (e.g., what it is part of).1. If website states that item is part of another resource, list it and link to the source.
2. For uploaded works, construct a short statement indicating what it is part of.
"Part of the collection of works at the California Digital Library" -- Merlot, http://www.merlot.org/item546.html
Part of the Athens Technical College's Engineering Technology Week media kit (2015).
isPartOf787 0# $i
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relationrequiresMAREQUIRED IF AVAILABLE, include information about the software needed to support it.List software needed to download or use a file. Do not include for web-based resources (HTTP) shut as Youtube, Flickr, etc.PDF file format. Use an Adobe Reader (or other PDF viewer)
MOV file format. Use QuickTime (or other MOV file viewer)
An Ereader or viewer is needed to access MOBI or EPUB formats.
requires538 ##
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relationurnOptUse to link other Omeka resources.(not currently in use; of potential use for collections)
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rightsREQREQUIRED. Use for selecting rights and communicating usage. Items linked elsewhere will retain their original rights.1. For content linked outside of Omeka: Cite license and source of information to the fullest extent available. Include link to website and date accessed.
2. ATC Archives Newspaper Clippings (records only) - see example
3. ATC Archives Photographs
4. ATCx3 materials
Content housed (uploaded) in Omeka is licensed under CC by for TAACCCT Materials.
Example 1
Licensed under Creative Commons Attribution 4.0 License -- MERLOT, 08/15/2015,
Example 2
Clippings from local newspapers and media housed in the Athens Technical College Newspaper Clippings Collection, Athens Technical College Archives, Athens Technical College Library, Athens, Ga. For access to these materials, please contact the Athens Technical College Library.
Example 3: Material on this site is the property of Athens Technical College and may be freely used with attribution by individuals for research, teaching, and personal use under CC-BY-NC-SA 4.0. It may not be used commercially without permission.
Example 4: This product is licensed under CC By and was funded by a grant awarded by the U.S. Department of Labor's Employment and Training Administration to the ATCx3 Consortia (Albany Technical College, Athens Technical College (primary), and Atlanta Technical College). The product was created by the grantee and does not necessarily reflect the official position of the U.S. Department of Labor. The Department of Labor makes no guarantees, warranties, or assurances of any kind, express or implied, with respect to such information, including any information on linked sites and including, but not limited to, accuracy of the information, including any information or its completeness, timeliness, usefulness, adequacy, continued availability, or ownership. Materials in this collection are hosted on the Athens Technical College network.
accessRights540 ##
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provenanceREQREQUIRED. Use for indicating ownership and location of materials. Items linked elsewhere will retain their original rights.1. For content linked outside of Omeka: Cite source of information to the fullest extent available. Include link to website and date accessed..
2. ATC Archives Newspaper Clippings (records only) - see example
3. ATC Archives Photographs
4. ATCx3 materials: Content housed (uploaded) in Omeka is licensed under CC by for TAACCCT Materials.
- Record the source of the item, the institution, and date. e.g., Submitted to GEAR by [role] for [institution name], [YYYY]..
Example 1
MERLOT, http://merlot.org, accessed, 08/15/2015
Example 2
Clippings from local newspapers and media housed in the Athens Technical College Newspaper Clippings Collection, Athens Technical College Archives, Athens Technical College Library, Athens, Ga.
Example 3: Photographs gifted to Athens Technical College and scanned in a joint project by the Athens Technical College and Center for Teaching & Learning, 2015.
Example (ATCx3 Materials): Submitted to GEAR by Kay Bell, Instructional Designer for Albany Technical Institution, Kayano Bell.
provenance561 1#
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sourcetitleOptREQUIRED, if constructing a title: Identify source of constructed titles.Title from Merlot viewed on January 18, 2015.
Title supplied by cataloger from reference materials from donor.
source588 0#
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sourceuriUse to link to the URL for a work hosted elsewhere (e.g., MERLOT)1. In Omeka make sure to turn on HTML.
2. Include entire URL
3. If possible, include URL directly to the item, not its metadata record
http://source856
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subjectclassificationOptUse for other global classification systems.(not currently in use)
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subjectlcshREQREQUIRED: Library of Congress Subject Heading1. Choose from FAST list.Accounting
Nanotechnology
subject650 00
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subjectotherOptREQUIRED IF AVAILABLE: Use for local controlled vocabulary.subject(not currently in use; could be used for tags) ; 653
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titleREQREQUIRED: Title statement, construct if necessary. For constructed titles also include source.1. Record the title as it appears upon the item on the title page or title screen.
2. If no title appears on the item and it is listed with a title on a 3rd party website (e.g., MERLOT) use the title as stated from the website. Include the source of the title (see Source).
3. For other digital materials, check the HTML for a title (View>Page Source), embedded metadata, or photographs or images with no title, construct a title. (Constructed titles reference, p.15, LCRI25, http://www.loc.gov/aba/pcc/naco/training/lcri25.pdf)
Public Librarians and the Civil Rights
Movement: Alabama, 1954-1965

Open Linking in the Scholarly Information Environment Using the OpenURL Framework
title245 1 (second indicator 0-9)
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titlealternativeMAREQUIRED IF AVAILABLE: Use for varying (or substitute) form of title appearing in item or its website, e.g. abbreviations, translations or variations in title. DO NOT CONSTRUCT.1. Record the alternate title as it appears. screen.
2. Cite the source of the alternative title (source; see above)
Mona Lisa
AMA Newletter
(Note: Do not forget to cite the source of the title)
alternative246
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LOCAL FIELDS
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statement of responsibilityMAREQUIRED, if available. Used to record the creator's name as it appears on the item.Record (Transcribe) the creator/author as appears on item including any additional words (by, illustrated, etc.). For books, this will typically appear near the title.by John W. Smith245 $c
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downloadREQREQUIRED: Use to indicate whether an item can be downloaded.Check Downloadable for items which can be downloaded.500 - construct statement, e.g., file is available for download or omit entirely
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typeREQREQUIRED: Use to select nature or genre of content.Select item type on tab in Omeka.text
video
still image
sound
newspaper clipping
Text: Leader 06: a,c,d,t ; LDR/07 Bib lvl (m); Leader 07 blank
Image: Leader 06: e,f,g,k ; Leader 07 blank
Sound: Leader 06: I,j ; Leader 7 blank
Video: Leader 06: g; LDR/07/00; see https://www.oclc.org/bibformats/en/0xx/007video.html

*newspaper clippings follow text as they are clippings from commercially published newspapers - we are not analyzing in the repository
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notes
additional information
MAREQUIRED for photographs, newspaper clippings, and other special content (see cataloging procedures), if available.
For photographs:
1)Use to designate whether negatives exist.
2)Use to record marginalia or other information about the photograph.
Optional for ebooks and other textual content: Use to provide additional information
Check negatives on box if negatives exist
For photographs and newspaper clippings: Record marginalia (any writings on the back of the photograph, on the envelope, on the box, etc.)
500
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box numberREQREQUIRED for photographs, newspaper clippings, and other special content (see cataloging procedures), if available, to indicate location in the ATC Archives.Record Box number and photograph number if applicable, exactly as it appears on item.500 construct statement BX number
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Advertisement
REQREQUIRED for NEWSPAPER CLIPPINGS: Use to indicate whether an item is an advertisement.500 construct statement, e.g., This record is for a newspaper
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participants (map to contributors above)MAREQUIRED
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VIAF linkOptUse to record link to VIAF for each contributor or creator, if available. 1. In Omeka make sure to turn on HTML.
2. Include entire URL
500
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OCLC no.OptUse for OCLC #, if item has been cataloged in OCLC/Worldcat, i.e., the OCLC record number of the existing WorldCat record. 1. Enter OCLC number for the appropriate record without any prefix or symbols.389012354identifer35
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participants (map to contributors above)MAREQUIRED
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