2023-24 Co-op Timeline.xlsx

	A	B	C	D
1		Siskiyou County Co-Op
2		Suggested Timeline and Due Dates
3		2023-24
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5	Category	Items to be completed	In Progress	Date Completed
6	JULY
7	Administrator Changes
8		Ensure the CDS Coordinator updates contact information in the California Schools Directory using the OPUS-Web Application so you may receive all important notices from the CDE at https://www3.cde.ca.gov/opuscds/default.aspx. For a list of school information that can and should be changed through the OPUS-CDS Web application, please refer to the Instructions for Submitting CDS Changes. FOR ALL OTHER CHANGES: Please request a Change Request for a County-District-School (CDS) Codeform by contacting the CDS Administration via email at cdsadmin@cde.ca.gov or by phone at 916-327-4014.
9		Contact the Co-op Director to update user lists in DTS with new personnel or to remove personnel no longer employed by the district.
10	All Districts	Mandated Postings for Categorical Compliance:
11		Non-discrimination Policy BP 4030 posted in a location accessible to employees
12		Sexual Harassment BP 4119.11, 4219.11, 4319.11, posted in a location accessible to employees
13		Sexual Harassment BP 5145.7 posted in a location accessible to the public
14		Section 504 BP 6164.6 posted in location accessible to the public
15		Student Conduct BP 2131, Bullying BP 5131.2 and Non-discrimination/Harassment BP 5131.3 in a location accessible to the public
16		Verify that the notice of rights of homeless youth is posted
17		Reasonable accommodations AR 4032 posted in a location accessible to the public
18		Married/pregnant/parenting students BP 5146 posted in a location accessible to the public
19		Uniform Complaint Procedure BP 1312.3 and Complaint Form posted in a location accessible to the public
20		Identify the person responsible for receiving and investigating complaints and ensuring the compliance with Uniform Complaint Procedures.
21		Ensure adoption of current board policy and administrative regulations for the Uniform Complaint Procedure (UCP) and Williams UCP (Latest CDE versions) - https://www.cde.ca.gov/re/cp/uc/ucpmonitoring.asp
22		Williams Uniform Complaint Procedures AR/E 1312.3 posted in a location accessible to the public and in each classroom
23		Ensure that the annual UCP notification is provided to all required parties (students, employees, parents/guardians, the district advisory committee, school advisory committees, and other interested parties)
24		Time Accounting for federally funded positions: Document employees paid in part from a single cost objective or multiple cost objective by completing a Personnel Activity Report (PAR), review PARS from multi-funded employees to determine budget.
25		Safe School Plan (CalOSHA Covid Prevention Plan) updated every 6 months
26		Multiple Programs:
27		Document employees paid in part from a single cost objective or multiple cost objective by completing a Personnel Activity Report (PAR), review PARS from multi-funded employees to determine budget.
28		Personnel activities need to be changed to reflect actual work performed
29		Employees funded by single cost objective complete semi-annual certification
30		If the district has been selected for online or on-site FPM review for the coming school year: * Ensure that all findings from online or on-site federal compliance monitoring have been resolved within the required 45-day timeline or a Resolution of Findings has been submitted and approved extending the timeline. Refer to the CDE Compliance Monitoring Website for the proposed resolution of findings form: http://www.cde.ca.gov/ta/cr/. * ensure that appropriate district staff registers for the August training
31		If the district received an FPM review the previous year: * review any compliance findings and plan for any necessary changes to meet legal requirements in upcoming years * ensure all findings have been resolved within the 45-day timeline or a request for extension has been submitted and approved
32		Identify the district contact person who will serve as the district Homeless Liaison for the school year. **Notify Co-op Director of this information for Con App purposes.
33		* Review time and effort reports, job descriptions and duty statements for categorically funded personnel. * Verify that job descriptions, duty statements and funding distributions for categorically funded staff accurately reflect the duties and the time and effort required meeting program needs. * Make any necessary adjustments for the coming year to ensure job description; duty statements and funding are correct and aligned with program needs.
34		Meet with assessment staff to determine how state assessment results will be organized and displayed for use by various district and school-level groups for planning and decision-making.
35		Verify that all schools operating Consolidated Application programs have a current SPSA (School Plan for Student Achievement) in place for the beginning of the school year that has been approved by the local board within the last year (annual board approval required prior to expenditure of funds).
36		Verify that activities supported with categorical funds: * are being implemented in a timely manner, * all required documentation is being maintained, including time and effort reports, and * that funds are being expended in accordance with program plans and requirements.
37		**Verify that funds reported in the Consolidated Application, budget, and School Plan for Student Achievement (SPSA) are aligned.
38		Verify that the district maintains required documentation for federal programs for 5 years (3 year minimum, 5 year statute of limitations for recovery of funds).
39	Title I
40		Verify that schools understand and are following procedures regarding immediate enrollment of homeless students.
41		Verify that the notice of rights of homeless youth is posted.
42		Document in Consolidated Application the stated and approved purpose of the 1% reservation of Title I funds for homeless students. (For example: 1% of the Title I funds is reserved to support transportation costs for homeless students, as needed.)
43		Estimate school level Title I funding amounts based on most current information or prior year funding and provide that notification of school allocations to school sites (See Con App for details).
44		Establish procedures and timelines for working with appropriate individuals and groups to analyze district and school-level data and using that information to revise/update the LCAP and SPSA when state assessment data is released.
45		Determine what educationally related, objective, multiple measures will be used to identify eligible students for the services at Title I Targeted Assistance Schools (TAS) in the following school year.
46		Title I Private School Requirements: These are completed by Co-op Director on behalf of Districts
47		Consult with participating private schools regarding what educationally related, objective, multiple measures will be used to identify eligible students for Title I services.
48		Verify that consultation has taken place with all eligible non-profit private schools located in the district boundaries, and those in adjoining districts serving students residing in your district’s Title I school attendance areas, regarding their interest in participating in Title I, Part A programs and whether program services will be provided directly by your district or through a contract with a third party provide or, where applicable, by the adjoining district through a formal agreement
49		If previously unserved schools in the district are identified for the Title I funding based on the Title I Consolidated Application ranking, ensure that low-income students attending eligible private schools who reside in the attendance areas of the newly identified district schools are included in the count to determine available funding for services to students in participating private schools.
50	Differentiated Assistance and Intensive Intervention
51		Verify that systems are in place to conduct internal analysis of state assessment data to ensure timely identification of schools needing Technical Assistance.
52		Provide alternative supports for students that are not making growth.
53	English Learners
54		Include Home Language Survey (HLS) in enrollment registration packet for students who are new to California schools.
55		Ensure the district, to the extent practicable, informs parents in a language they can understand.
56		Ensure teachers are assigned to provide English Language Development or access to core curriculum instruction for ELs are appropriately authorized or are actively in training for an appropriate authorization.
57		Ensure the district provides high-quality professional development to classroom teachers, administrators, and other personnel that is: * designed to improve instruction and assessment of ELs, * enhance teacher’s use of instructional strategies for ELs, * based on research, and * of sufficient intensity and duration (not 1-day or short-term)
58		LEA ELPAC Coordinator completes Moodle training and ensures test examiners have calibrated for the grade levels they are testing
59		For students new to CA public schools who indicate a language other than English on the HLS, inform parents of testing (English) (Spanish) and assess with Initial ELPAC within 30 days of enrollment
60		Initial Parent Letters are sent within 30 days after Initial ELPAC score reports are available. (Federal Requirement)
61		Annual Parent Letters are sent out within 30 days after Summative ELPAC scores are available. (Federal Requirement)
62		Teachers assigned to provide English Language Development or access to core curriculum instruction for ELs are appropriately authorized or are actively in training for an appropriate authorization.
63		The district/consortium provides high-quality professional development to classroom teachers, administrators, and other personnel that is designed to improve instruction and assessment of ELs, enhance teacher’s use of instructional strategies for ELs, based on research, and of sufficient intensity and duration (not 1-day or short-term).
64	Local Control Accountability Plan (LCAP)
65		COE seeks clarification in writing from districts by Aug. 15
66		District has 15 days to respond to requests
67		Within 15 days of receiving the district’s response, COE can submit recommendations for amendment to LCAP
68		LEA must consider COE recommendations in a public hearing within 15 days
69		Once approved, post LCAP on the district website
70		Send direct link to LCAP on the district website to SCOE for posting on COE website
71	CON APP
72		Verify that the Consolidated Application has been approved. If not already approved in June, verify it will be on the agenda for approval by the local board prior to August 31.
73	SARC
74		**New administrators - To ensure timely receipt of important SARC information, register or update your contact information as a SARC coordinator on the California Department of Education Accountability Report Card webpage at: https://admin.sarconline.org/Coordinator/CoordSearch.aspx. The listserv web page can be accesses at: http://www.cde.ca.gov/ta/ac/sa/accntrprtcrdlstsrv.asp
75	Federal Cash Management
76		Report Cash Balance in CMDC by July 31st
77	Safe School Plan (CalOSHA Covid Prevention Plan)
78		Update CalOSHA Covid Prevention Plan. Post to website. Update every six months. The weblink is required for state and federal funding assurances.
79	Other District/Site Requirements
80		Mandatory Trainings during first 6 weeks of school year on the following: * Mandated Reporter: Child Abuse and Neglect (annually) * Bloodborne Pathogen Exposure Prevention (annually) * Integrated Pest Management (IPM) Training (annually if staff will use these items) * Sexual Harrassment (individuals must take every two years)
81		Update District and Site contact information with CDE at the following link: https://www.cde.ca.gov/schooldirectory/
82		Homeless Youth Fund II Fall window opens on 9/23 (closes on 10/13) https://www.cde.ca.gov/fg/cr/reporting.asp
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