Data Process Mapping
 Share
The version of the browser you are using is no longer supported. Please upgrade to a supported browser.Dismiss

 
View only
 
 
ABCDEFGHIJKLMNOPQRSTUVWXYZAAABACADAEAFAGAHAIAJAKALAMANAOAPAQARASATAUAVAWAXAYAZBABBBCBDBEBFBGBHBIBJBKBLBMBN
1
Data ProcessingData SourceLawful authorisation to processPrivacy StatementRetention PeriodStorage LocationDestruction ResponsibilityProcessing activityThird Party SharingPersonal Data that could be used to identify a living individualSpecial Categories of Data
2
Consent
Contract
Legal
Legitimate Interests
Link to valid consent form, contract, law information or legitimate interest assessmentAdministration
Communication
Direct Marketing
Legal Obligation
Research
Third Party Name(s)Link to sharing contract
Student ID
Email Address
Full Name
Faculty
Course Instance
Department
Course
Year of Study
Level of Study
Mature Student
PT or FT Status
DL Status
Domicile
Graduation Year
Fee Paying Status
Parent/Carer
Telephone
IP Address
Image of individual
Business Name
Postal Address
Role Title
Group Membership
Date of Birth
Age
NI Number
DVLA Number
Signature
Bank Details
P45 / P46
ICE Personal Details
Reference Personal Details
Health Care Practioner Details
Guest Names
Right to work in UK
Disciplinary Record
Business Interests
Family Relationships
Financial Bonding
Ethnicity
Gender
Criminal Record
Personal Health Records
Disability
Sexual Orientation
Religion
Political Status
Sex Life
3
Membership RecordsUniversity EnrollmentxLegitimate Interest AnalysedStudent6 yearsK Drive, Meteoric Server, QualtricsMembership & Marketing ManagerxxxxUniversityContractxxxxxxxxxxxxxxxx
4
Advice Centre User RecordsStudentxLegitimate Interest AnalysedStudent3 year post graduationKayakoAdvice Centre ManagerxxxNoneNot applicablexxxxxxxxxxxxxxx
5
CCTVVisitorxConsent SignageStudent30 days from captureCCTV Control Units (Offline)Automatic ErasurexxNoneNot applicablex
6
Business ClientsClientxxContractClient/SupplierContract period plus 6 yearsXero, Google Drive, Locked Filing CabinetBusiness Development ManagerxxxxBAMNot applicablexxxxxx
7
Annual Members or General Meetings
StudentxEducation ActStudent2 yearsMeteoric ServerStudent Experience ManagerxxxNoneNot applicablex
8
Elections & Referenda (Voting)StudentxEducation ActStudent2 yearsMeteoric ServerStudent Experience ManagerxxxNoneNot applicablex
9
Election (Nominations)StudentxLegitimate Interest AnalysedStudent2 yearsMeteoric ServerStudent Experience ManagerxxxNoneNot applicablexxxxxxxxx
10
Registered Driver DetailsStudentxDriver RegistrationStudent3 yearsG-SuiteActivities ManagerxEndsleighPrivacy Policyxxxxxxx
11
Employee RecordsEmployeexxEmployment ContractEmployeeIndefinitelyLocked Cabinet, G-Suite, K DriveFinance & Central Admin ManagerxxxBlue Spire
Letter of engagement for Payroll services
xxxxxxxxxxxxxx
12
Warner Goodman
Data Sharing Agreement
13
Deputy
Deputy use Amazon web link - this is their statement
14
Event Ticket SalesConsumerxxTerms of saleConsumer6 yearsTicket TailorBusiness Development ManagerxxxxEvent ProducersContractxxxxx
15
Marketing ConsentEvent Brite
16
Newsletter SubscriptionStudentxxMarketing ConsentStudentDuring enrollment and for 3 years after graduationMeteoric ServerMarketing Communications ManagerxxNoneNot applicablexxx
17
RecruitmentEmployeexLegitimate Interest AnalysedEmployee6 months from interview date Locked Cabinet, G-Suite, K DriveFinance & Central Admin ManagerxxxNoneNot applicablexxxxxxxxxxxxx
18
Paying out / RefundStudent / EmployeexLegitimate Interest AnalysedConsumer6 yearsXero, G-SuiteFinance & Central Admin ManagerxxXerohttps://www.xero.com/uk/about/terms/xxxxx
19
https://www.xero.com/uk/about/privacy/
20
https://www.xero.com/uk/why-xero/benefits/security/
21
RetailConsumerxxTerms of saleConsumer6 years from purchaseVend, StripeBusiness Development ManagerxxxxxVend, StripeVendxxxxx
22
Legitimate Interest AnalysedStripe
23
Sickness RecordingEmployeexxEmployment ContractEmployeeIndefinite as per instruction from Warner GoodmanLocket Cabinet, K DriveFinance & Central Admin ManagerxxNational Health ServiceContractxxxxxxxxx
24
Health & Safety at Work Act
25
Legitimate Interest AnalysedWarner GoodmanContract
26
Group MembershipStudentxxContractStudent6 YearsMeteoric Server, Locked Cabinet, Stripe, VendMarketing Communications Managerxxxx
National Governing Bodies
[See NGB List]
xxxx
27
Vend
https://docs.google.com/document/d/19gXql9HpZ2NwtEpkCgO2NWQX30XH_xykQG_uFANCUXQ/edit
28
StripeContract
29
Marketing ConsentBUCSContract
30
University Sport & RecContract
31
SuppliersSupplierxxxLegitimate Interest AnalysedClient/Supplier6 years after current year endXero, Locked Cabinet, G-SuiteFinance & Central Admin ManagerxxxXero, Counterculturehttps://drive.google.com/open?id=1Zp1oOOMNi3HwEx1_iogF_OsLnZcUIlUTxxxxxxx
32
Committee Member RecordsStudentxxLegitimate Interest AnalysedStudent2 YearsLocked Cabinet, Qualtrics, Meteoric ServerActivities Managerxxx
University Academic Registry
Contractxxxxxxxxx
33
Consent1 YearBusiness Development ManagerxEskimo11Contractxx
34
Course Rep Records
University Faculty Offices
xLegitimate Interest AnalysedStudent3 YearsGoogle Drive, Qualtrics, Meteoric ServerStudent Experience ManagerxxxNoneNot applicablexxxxxxxxxxx
35
Have Your Say EngagementStudentxLegitimate Interest AnalysedStudent4 YearsMeteoric ServerStudent Experience ManagerxxxNoneNot applicablexxx
36
Additional Payment FormStudentxLegitimate Interest AnalysedStudent1 YearGoogledriveActivities ManagerxNoneNot applicablexxxxxx
37
Society Registration FormStudentxLegitimate Interest AnalysedStudent2 YearsQualtricsActivities ManagerxxNoneNot applicablexxxx
38
Website Cookie DataIndividualxCookies statementStudent3 YearsGoogle and FacebookMembership and Marketing ManagerxGoogleContractx
39
Health & Safety RecordsIndividualxHealth & Safety at Work ActEmployeeIndefinitelyLocked Cabinet / Google DriveN/AxxUniversity of PortsmouthContractxxxxxxxxxx
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61
62
63
64
65
66
67
68
69
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
87
88
89
90
91
92
93
94
95
96
97
98
99
100
Loading...
 
 
 
Sheet1
 
 
Main menu