Retention Schedule Template

	A	B	C	D	E
1	Records Retention Schedule
2	Department: TEMPLATE/EXAMPLES
3	Please note: The following department records retention schedule is not applicable with regard to any records that are under a presevation hold by the Swarthmore College General Counsel's Office. In such case, please follow the instructions you were given pertaining to the preservation hold. Direct inquiries about record hold notices to the General Counsel's Office.
4		Departmental records custodian:
5		Retention schedule created:			Last reviewed:
6
7	Record type	Description	Retention (in dept.)	Final Disposition	Justification/Notes
8	b4740842x		3 years, but hired candidate search files become part of the personnel file in HR	Secure destroy	Employment discrimination law complaint timelines
9	Departmental annual reports		10 years	Archives
10	Correspondence – Routine	Containing no significant information relating to the College	1 year	Destroy or secure destroy, if sensitive information is contained
11	Correspondence – Administrative	Containing significant information relating to the College	10 years	Destroy or secure destroy, if sensitive information is contained
12	Correspondence – Executive	Regarding significant events or the development of the College’s administrative structure, policies and procedures	10 years	Archives
13	Subject files	E.g. hot topics, special projects, tasks	Review annually	Destroy or offer to archives
14	Student transcripts		Permanent	Department custody, or archives
15	Student transcripts		Permanent	Department custody, or archives
16	Student transcripts		Permanent	Department custody, or archives
17	Student transcripts		Permanent	Department custody, or archives
18	Student transcripts		Permanent	Department custody, or archives
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