April2018 Discourses
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Swami Paramatmanandaji's discourses at JCNC, April 2018
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TasksResponsibleDate Needed ByCompleted?Notes
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1Venue ReservationSujata Dave/Vijay KapooryEmail Confirmation received. Vijayji to finalize cost and paperwork.
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2Advertisement flyers
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Creating the flyerKumud SinghalCompletey
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Printing the flyersKumud Singhal2/22yJohan at Up2u Print Inc in Palo Alto, CA | 809 San Antonio Rd, Ste 5, Palo Alto, CA . Use 100lb gloss cover paper. Generally Vijayji picks them up.
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Deliver flyers to Madhu to provide for posting at the grocery stores.Sujata Davey
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Distributing the flyersMadhu Grandhi3/15yDistribute 2-3 weeks before the event, approximately 3/14. (Someone who distributes IndiaWest to grocery stores, posts these flyers.)
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3Advertisement in local newspapers
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Create the TextKumud SinghalCompletey
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Decide on India West publishing timingVijay KapoorCompleteyFirst one now, 2/23 and second one 3/20?
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Contact India West Kumud SinghalCompletey
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4Send Newsletter via email The Newsletter is sent out via LiveImpact
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Create the TextKumud SinghalCompletey
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Newsletter IRaj Paripatyadar2/21/18y
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Newsletter IIRaj Paripatyadary3 weeks before event (3/13)
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Newsletter IIIRaj Paripatyadar1 week before event (3/28)
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5Text Souvenirs for attendeesIf souvenirs are to be printed, Kumudji needs MS Word format of the text as soon as possible.
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Mundaka Upanishad
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Collecting the materialKumud Singhal/Vijay Kapoory
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Printing SouvenirKumud Singhal/Vijay Kapoor3/30/18yHow many to print? - 125
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Bhagvad Gita Ch 13, V 7-11
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Collecting the materialVijay Kapoor3/15/18y
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Printing SouvenirKumud Singhal/Vijay Kapoor3/30/18y
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6Auditorium/Stage Set-up
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Arrange for the auditorium availability before 4/3 for stage set-upSujata Dave3/30/18yset up time: 4/3, 6-7 pm
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AVC bannerMadhu Grandhi4/3/18y
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Plants/Flower potsSucheta Nallamothu4/3/18
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Speaker system/michrophonesMadhu Grandhi4/3/18y
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Fruit for prasadam on the last day only (April 10th)
Sudha Tomar4/10/18
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Booklets for prasadam on the last day (April 10th)
Chaula Joshi4/10/18
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Gurudakshina envelopesSujata Dave4/2/18ySujata has ordered 500 envelopes - ETA 3/30. Kumudji provided a .pdf of what needs to be printed on the envelopes and Capitol Printing in San Jose is to print them.
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Video Recording the discoursesMadhu Grandhi4/4-4/10
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Get Audio recorder Kit with a stand from Vijayji and provide to Kumar on Tuesday, 4/34/3/18y
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Audio Recording the discoursesKumar4/4-410Kumar will manage audio recording of each session
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Accept donations using iPads
1)Surendra Bhargava 2 days
2)Subhash Jain 3 days
3)Sudha Tomar 3 days
4)Shankar N 2-3 days
4/4-411Need three volunteers besides Surendraji who will be there for the first day of the talk and will train others. Bring your own iPads.
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Capture Additions/Updates to email/addresses
1)Subhash
2)
4/4-412Need Two volunteers, bring your pad of paper and pen.
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Set up/handle book storeKuldeep Tanwar/Chandra/Ramanand Patel4/3/18Kuldeep - will you be available to handle this? @Kuldeep - Yes. Raj identified Chandra and Ramanand Patel to help with the book store during the visit.
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Bring Chair, table and table cloth for SwamijiMadhu Grandhi4/3/18y
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Auditorium stage/chairs setup

1) Rajesh M
2) Surendra Bhargava
3) H. K. Narayan
4) Sudha Tomar
5) Shankar
6) Andrea Graziosi
7) Shilpa Badve
8) Chaula Joshi
9) Sujata Dave
10) Ila Joshi
4/3/18yset up time: 4/3, 6-7 pm
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Arrange for HotspotSurendra Bhargava/SriramSriram to provide hotspot
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7Miscellaneous
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Purna Kumbha pooja Kumar4/4/18Kumar will bring all necessary items and do the invite
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Lighting lamp by Swamiji Zarina Kaji4/4/18Lamp, oil, (long)wicks, matches/box, paper towels
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Water for Swamiji Zarina KajiEveryday of discourses, am & pm
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8A meeting with Hindu Leaders
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Decide on date/time/venueVijay Kapoory
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Reach out the leadersVijay Kapooryy
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Review the slides and provide feedback to KumudjiVijay Kapoor
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Any other prep needed?Vijay Kapoor?Vijayji - Is there anything anyone else needs to handle for this meeting?
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9Bhiksha PlanningChaula Joshi3/6/18y
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