2018 Denver Decompression Budget (Actual)
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2018 Denver Decompression Budget10/3/2018
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#Financial Report CategoryDescription2015 Actual2016 Budget2016 Actual2017 Budget2017 Actual
2018 2nd Revised Budget
Actuals2018 NotesResponsible PartyVendorPay by dateFixed or VariableVariance $Variance %
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1A&M: Meeting SpaceFusion Rental for Meetings$500$500$500.00$500.00$500.00$0.000Not required, meetings at venueVarable-$500.00-100.00%
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2A&M: Office SuppliesOffice Supplies$99$100$67.94$67.940NA$0.00NM
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3A&M: WebsiteWebsite$71$300$152.94$152.94$0.000Fixed$0.00NM
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4Event: ContractorsBathroom Attendants$80$0$0.00$0.000NA$0.00NM
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5Event: ContractorsLock Smith$40$0$0.00$0.000NA$0.00NM
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6Event: Equipment RentalBarricades for street$300$600$652.38$850.00$810.00$0.000Should be 0Fixed-$810.00-100.00%
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7Event: Equipment RentalCDJs/Mixer/Main Stage$250$200$200.00$200.000NA$0.00NM
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8Event: Equipment RentalFencing, staging, etc$1,085$1,300$0.00$1,300.00$1,620.00$200.0037.68Only requires small fencing to separate staff areaSteve MenaVarable-$1,420.00-87.70%
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9Event: Equipment Rental
Gene Rental, Fuel, Cables and Delivery
$200$200$0.00$0.00$450.001552.5
Outdoor-only space, requires multiple generators - approx $300 per generator. One rental confirmed, relying on Jay Wood and Brian Weatherhead for backups
Schmid-eKanyon WalkerFixed$450.00NM
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10Event: Equipment RentalMain Stage Lighting$150$500$0.00$0.00$500.00500Schmid-eKanyon WalkerNA$500.00NM
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11Event: Equipment RentalOutside Sound (2 Stages)$300$1,050$850.00$850.00$400.00$1,000.001000Working with sound camps to provide stages with gifted amplified soundSchmid-e
Jay Wood + Kanyon Walker
Varable$600.00150.00%
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11Event: Equipment RentalOutside Lighting Rental$0$100$175.99$175.99$300.00Outdoor-only space, requires significant lightingDevinVarable$300.00NM
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12Event: Equipment RentalPatio Sound Rental$250$0$0.00$0.00NA$0.00NM
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13Event: Equipment RentalPorto Potties$645$1,800$1,625.44$1,800.00$1,429.31$1,500.001430Same as 2017 with slight increase due to all outdoor event - let's do 18 regular, 2 ADA for $1,430 totalSteve MenaLiberty PortablesFixed$70.694.90%
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Event: Equipment RentalStage Riser$350.00350Stage riser for main stage four (4x8x2)Schmid-e$350.00NM
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Event: Equipment RentalTable Rental$100.00Chairs provided by venue, require tables for staff (ex. Gate)Devin$100.00NM
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Event: Equipment RentalTicketfly Scanners$0$0$93.97$100.00$24.64$0.00Fixed-$24.64-100.00%
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14Event: FeesCasselman's CC Fees$248$0$0.00$0.00NA$0.00NM
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15Event: FeesTicketfly CC Fees$0$0$331.17$400.00$178.86NA-$178.86-100.00%
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16Event: FeesPaypal Fees$5$0$0.00$0.00NA$0.00NM
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17Event: InsuranceEvent Insurance$192$200$366.54$400.00$318.14$750.00587Need additional cancellation insurance due to outdoor-only eventSanteFixed$431.86135.70%
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Event: Noise Complaint Ticket
Noise Complaint Ticket$999$999$0.00$999.00$999.000Outdoor event, need to budget for noise complaint ticketSanteFixed$999.00NM
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19Event: PermitsFire permit$75$75$50.00$100.00$50.00$50.00125SanteFixed$0.000.00%
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Event: PermitsStreet permit$50.00$50.00106.5SanteFixed$0.000.00%
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20Event: PermitsInspection Fees$0$432$0.00$0.00NA$0.00NM
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21Event: PermitsLiquor License/Permit Fees$300$300$0.00$0.00NA$0.00NM
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22Event: RadiosRadios$543$600$645.00$645.00$300.00$300.00430Should be 300 for 30 - Contact Patrick for Sunny ComminicationsSteve MenaSunny ComminicationsVariable$0.000.00%
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23Event: SecuritySecurity$620$620$460.00$460.00$540.75$1,920.001920Utilizing Rangers to assist with security, but the event will need 24 hr security from Friday to SundaySteve Mena1st Response SecurityFixed$1,379.25255.10%
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24Event: SuppliesFire lanyards$50.0060
"Conservative estimate for making tags for approved art plus laminates for approved artists. I'm checking on the cost of the tags, laminates will be $10."
Cory Sutela$50.00NM
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24Event: SuppliesFire extinguishers$0$325$0.00$0.00$300.000PaulieFixed$300.00NM
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Event: SuppliesFuel - performers$200.0091.07Paulie$200.00NM
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Event: SuppliesPropane$50.00103.29NA$0.00NM
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25Event: SuppliesLNT needs$140$140$35.78$140.00$27.63$380.00422.97Increase due to all-outdoor event - Dumpster is 280DevinVariable$352.371275.30%
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Event: SuppliesSignage0Devin$0.00NM
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26Event: SuppliesMedical Supplies$0$100$0.00$150.00$0.00$100.000Confirmed will onluy need to pay for what we use as replacementsChris WilliamsFixed$100.00NM
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Event: SuppliesTicketing Supplies$10.87$0.000Variable-$10.87-100.00%
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Event: SuppliesVolunteer Coodinator Supplies$13.340NA-$13.34-100.00%
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Event: SuppliesMiscellaneous Supplies$29.900NA-$29.90-100.00%
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Event: SuppliesOutside lighting$184.260NA-$184.26-100.00%
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Event: SuppliesPleasing Supplies$13.45$100.000Stephanie AmberNA$86.55643.50%
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27Event: Tickets & WristbandsPrinted Tickets$158$158$0.00$0.000NA$0.00NM
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28Event: Tickets & WristbandsWristbands$577$100$0.00$0.00$100.0049.87Require two wristbands - 21+ and miniorsLeaVariable$100.00NM
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29Event: VenueBar Guarantee$0$0$0.00$0.003427.78need recieptNA$0.00NM
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30Event: VenueDamage Deposit$0$0$0.00$0.00NA$0.00NM
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31Event: VenueExtra Staffing/Outside$1,500$0$0.00$0.00NA$0.00NM
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32Event: VenueParking Lot Rental$0$0$0.00$0.00NA$0.00NM
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33Event: VenueVenue Rental Fee$0$2,500$0.00$0.00NA$0.00NM
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34Event: Volunteer AppreciationExtreme Volunteer Gift$1,305$500$120.00$500.00$373.22$200.00Liz is working with an artistLizVariable-$173.22-46.40%
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35Event: Volunteer AppreciationGeneral Gifts$905$1,350$1,513.00$1,600.00$1,580.98$1,300.001250Same as 2017 - willing to just do photo booth, $1,000 with $300 for additional stand-up photosLizVariable-$280.98-17.80%
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36Event: Volunteer AppreciationSetup & teardown$325$325$124.20$350.00$1,500.001254.44
Catch-all for all setup party items, same as 2017 - NEED TO INCREASE ($300 for tear down $1,400 for party)
Jenny + Steve Mena
Variable$1,500.00NM
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Event: Volunteer AppreciationSetup & teardown$65.66.NA#VALUE!#VALUE!
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Event: Volunteer AppreciationSetup & teardown$3.98NA-$3.98-100.00%
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Event: Volunteer AppreciationSetup & teardown$55.00NA-$55.00-100.00%
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Event: Volunteer AppreciationSetup & teardown$42.96NA-$42.96-100.00%
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Event: Volunteer AppreciationSetup & teardown$179.01NA-$179.01-100.00%
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Event: Volunteer AppreciationSetup & teardown$50.32NA-$50.32-100.00%
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37Event: Volunteer AppreciationVolunteer Lanyards$0$50$0.00$50.00$101.31$100.0014.76Same as 2017JennyVariable-$1.31-1.30%
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38Event: Volunteer AppreciationVolunteer Lead items$155$150$395.84$400.00$180.0017.417.4Binder PrintingVariable-$180.00-100.00%
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39Event: Volunteer AppreciationVolunteer Party$630$1,000$1,301.50$1,400.00$0.00Redundant line itemNA$0.00NM
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Event: Volunteer AppreciationVolunteer Party$54.32NA-$54.32-100.00%
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Event: Volunteer AppreciationVolunteer Party$21.43NA-$21.43-100.00%
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Event: Volunteer AppreciationVolunteer Party$194.92NA-$194.92-100.00%
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Event: Volunteer AppreciationVolunteer Party$338.42NA-$338.42-100.00%
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40Event: Volunteer AppreciationWrap up$299.18$300.00$402.13$300.00103.51SteveVariable-$102.13-25.40%
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41Event: Volunteer AppreciationAdditional Visuals$250$250$0.00$0.00$25.33NA-$25.33-100.00%
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Philanthropy: Art Grants$35.02$6,000.00Same as 2017GingerVariable$5,964.9817033.10%
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Philanthropy: Art GrantsWorkshops$1,000.00$500.000MegNA$500.00NM
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Philanthropy: Art GrantsWire wrapped cat ears$125.000NA-$125.00-100.00%
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Philanthropy: Art GrantsIntro to Poi!$150.000NA-$150.00-100.00%
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Philanthropy: Art GrantsFun- tastic Hats$200.000NA-$200.00-100.00%
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Philanthropy: Art GrantsCopper bead rings$30.005050wire ringsNA-$30.00-100.00%
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Philanthropy: Art Grants
Mr. Rogers (youth participation officer)
$0.000NA$0.00NM
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42Philanthropy: Art GrantsExisting Art Grants$0$0$0.00$0.000NA$0.00NM
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43Philanthropy: Art GrantsFuel for Fire spinners$111$111$66.03$111.00$80.410NA-$80.41-100.00%
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44Philanthropy: Art GrantsHot Seats$16$20$14.66$15.00$17.290NA-$17.29-100.00%
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45Philanthropy: Art GrantsIndoor Decor/Setup/Signage$0$200$200.00$146.06141.72EZ up for TicketingNA-$146.06-100.00%
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46Philanthropy: Art GrantsNew Art Grants$4,995$6,400$5,993.00$5,000.00NA$0.00NM
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Philanthropy: Art GrantsThe Dragonfly Mating Ritual$1,200.00Torchmouth 500NA-$1,200.00-100.00%
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Philanthropy: Art GrantsMercury Touchstone$200.00Big Charles1000NA-$200.00-100.00%
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Philanthropy: Art Grants
200lbs propane & new tank heater design
$210.00GZP 404NA-$210.00-100.00%
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Philanthropy: Art GrantsASSTEROIDS$300.00Perfect Heart 550NA-$300.00-100.00%
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Philanthropy: Art Grantstractor beam$200.00Sahar Ezzi293NA-$200.00-100.00%
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Philanthropy: Art GrantsHero's Journey$1,200.00robot portal277NA-$1,200.00-100.00%
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Philanthropy: Art Grants
Ancient Extraterrestrial Sketch Tablet
$70.00flame flower 433NA-$70.00-100.00%
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Philanthropy: Art Grants
Chromatopolis v2.0, The Coloring Dome
$470.00Signs150NA-$470.00-100.00%
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47Philanthropy: Art GrantsPhotos$0$100$0.00bruiser400NA$0.00NM
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48Philanthropy: Art GrantsStage Grant$1,117$1,200$1,200.00$1,200.00$1,200.00shelsea ochoa150NA-$1,200.00-100.00%
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49Philanthropy: Art GrantsTutus for Casselmans staff$110$0$0.00$0.00Kelsey400NA$0.00NM
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Philanthropy: Charitable Donations
wearable art396NA$0.00NM
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Sam Carstens500no form/check not delivered
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Philanthropy: Charitable Donations
10% Donation Burningman Based
$1,300$0$1,000.00$0.00$425.00500? not sure where this is going at this timeNA-$425.00-100.00%
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Philanthropy: Charitable Donations
Food Bank of the Rockies$0$0$1,571.00$0.00$1,328.001334NA-$1,328.00-100.00%
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52zz Income: Ticket SalesArt Donation Door$5,720$0$0.00$0.00NA$0.00NM
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53zz Income: Ticket SalesArt Donation Online$637$0$0.00$0.00NA$0.00NM
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Misc$0.00Eliminated MiscNA$0.00NM
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TOTAL EXPENSES$26,902$24,855$19,805.56$21,466.87$17,756.92$19,599.0022312.49$1,842.0810.40%
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Financial Report CategoryDescriptionCost#2017 Budget2017 Actual#VALUE!#VALUE!
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