| A | B | C | D | E | F | G | H | I | J | K | L | M | N | O | P | Q | R | S | T | U | V | W | X | Y | Z | AA | ||
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1 | v5 | |||||||||||||||||||||||||||
2 | 2018 Denver Decompression Budget | 10/3/2018 | ||||||||||||||||||||||||||
3 | # | Financial Report Category | Description | 2015 Actual | 2016 Budget | 2016 Actual | 2017 Budget | 2017 Actual | 2018 2nd Revised Budget | Actuals | 2018 Notes | Responsible Party | Vendor | Pay by date | Fixed or Variable | Variance $ | Variance % | |||||||||||
4 | 1 | A&M: Meeting Space | Fusion Rental for Meetings | $500 | $500 | $500.00 | $500.00 | $500.00 | $0.00 | 0 | Not required, meetings at venue | Varable | -$500.00 | -100.00% | ||||||||||||||
5 | 2 | A&M: Office Supplies | Office Supplies | $99 | $100 | $67.94 | $67.94 | 0 | NA | $0.00 | NM | |||||||||||||||||
6 | 3 | A&M: Website | Website | $71 | $300 | $152.94 | $152.94 | $0.00 | 0 | Fixed | $0.00 | NM | ||||||||||||||||
7 | 4 | Event: Contractors | Bathroom Attendants | $80 | $0 | $0.00 | $0.00 | 0 | NA | $0.00 | NM | |||||||||||||||||
8 | 5 | Event: Contractors | Lock Smith | $40 | $0 | $0.00 | $0.00 | 0 | NA | $0.00 | NM | |||||||||||||||||
9 | 6 | Event: Equipment Rental | Barricades for street | $300 | $600 | $652.38 | $850.00 | $810.00 | $0.00 | 0 | Should be 0 | Fixed | -$810.00 | -100.00% | ||||||||||||||
10 | 7 | Event: Equipment Rental | CDJs/Mixer/Main Stage | $250 | $200 | $200.00 | $200.00 | 0 | NA | $0.00 | NM | |||||||||||||||||
11 | 8 | Event: Equipment Rental | Fencing, staging, etc | $1,085 | $1,300 | $0.00 | $1,300.00 | $1,620.00 | $200.00 | 37.68 | Only requires small fencing to separate staff area | Steve Mena | Varable | -$1,420.00 | -87.70% | |||||||||||||
12 | 9 | Event: Equipment Rental | Gene Rental, Fuel, Cables and Delivery | $200 | $200 | $0.00 | $0.00 | $450.00 | 1552.5 | Outdoor-only space, requires multiple generators - approx $300 per generator. One rental confirmed, relying on Jay Wood and Brian Weatherhead for backups | Schmid-e | Kanyon Walker | Fixed | $450.00 | NM | |||||||||||||
13 | 10 | Event: Equipment Rental | Main Stage Lighting | $150 | $500 | $0.00 | $0.00 | $500.00 | 500 | Schmid-e | Kanyon Walker | NA | $500.00 | NM | ||||||||||||||
14 | 11 | Event: Equipment Rental | Outside Sound (2 Stages) | $300 | $1,050 | $850.00 | $850.00 | $400.00 | $1,000.00 | 1000 | Working with sound camps to provide stages with gifted amplified sound | Schmid-e | Jay Wood + Kanyon Walker | Varable | $600.00 | 150.00% | ||||||||||||
15 | 11 | Event: Equipment Rental | Outside Lighting Rental | $0 | $100 | $175.99 | $175.99 | $300.00 | Outdoor-only space, requires significant lighting | Devin | Varable | $300.00 | NM | |||||||||||||||
16 | 12 | Event: Equipment Rental | Patio Sound Rental | $250 | $0 | $0.00 | $0.00 | NA | $0.00 | NM | ||||||||||||||||||
17 | 13 | Event: Equipment Rental | Porto Potties | $645 | $1,800 | $1,625.44 | $1,800.00 | $1,429.31 | $1,500.00 | 1430 | Same as 2017 with slight increase due to all outdoor event - let's do 18 regular, 2 ADA for $1,430 total | Steve Mena | Liberty Portables | Fixed | $70.69 | 4.90% | ||||||||||||
18 | Event: Equipment Rental | Stage Riser | $350.00 | 350 | Stage riser for main stage four (4x8x2) | Schmid-e | $350.00 | NM | ||||||||||||||||||||
19 | Event: Equipment Rental | Table Rental | $100.00 | Chairs provided by venue, require tables for staff (ex. Gate) | Devin | $100.00 | NM | |||||||||||||||||||||
20 | Event: Equipment Rental | Ticketfly Scanners | $0 | $0 | $93.97 | $100.00 | $24.64 | $0.00 | Fixed | -$24.64 | -100.00% | |||||||||||||||||
21 | 14 | Event: Fees | Casselman's CC Fees | $248 | $0 | $0.00 | $0.00 | NA | $0.00 | NM | ||||||||||||||||||
22 | 15 | Event: Fees | Ticketfly CC Fees | $0 | $0 | $331.17 | $400.00 | $178.86 | NA | -$178.86 | -100.00% | |||||||||||||||||
23 | 16 | Event: Fees | Paypal Fees | $5 | $0 | $0.00 | $0.00 | NA | $0.00 | NM | ||||||||||||||||||
24 | 17 | Event: Insurance | Event Insurance | $192 | $200 | $366.54 | $400.00 | $318.14 | $750.00 | 587 | Need additional cancellation insurance due to outdoor-only event | Sante | Fixed | $431.86 | 135.70% | |||||||||||||
25 | 18 | Event: Noise Complaint Ticket | Noise Complaint Ticket | $999 | $999 | $0.00 | $999.00 | $999.00 | 0 | Outdoor event, need to budget for noise complaint ticket | Sante | Fixed | $999.00 | NM | ||||||||||||||
26 | 19 | Event: Permits | Fire permit | $75 | $75 | $50.00 | $100.00 | $50.00 | $50.00 | 125 | Sante | Fixed | $0.00 | 0.00% | ||||||||||||||
27 | Event: Permits | Street permit | $50.00 | $50.00 | 106.5 | Sante | Fixed | $0.00 | 0.00% | |||||||||||||||||||
28 | 20 | Event: Permits | Inspection Fees | $0 | $432 | $0.00 | $0.00 | NA | $0.00 | NM | ||||||||||||||||||
29 | 21 | Event: Permits | Liquor License/Permit Fees | $300 | $300 | $0.00 | $0.00 | NA | $0.00 | NM | ||||||||||||||||||
30 | 22 | Event: Radios | Radios | $543 | $600 | $645.00 | $645.00 | $300.00 | $300.00 | 430 | Should be 300 for 30 - Contact Patrick for Sunny Comminications | Steve Mena | Sunny Comminications | Variable | $0.00 | 0.00% | ||||||||||||
31 | 23 | Event: Security | Security | $620 | $620 | $460.00 | $460.00 | $540.75 | $1,920.00 | 1920 | Utilizing Rangers to assist with security, but the event will need 24 hr security from Friday to Sunday | Steve Mena | 1st Response Security | Fixed | $1,379.25 | 255.10% | ||||||||||||
32 | 24 | Event: Supplies | Fire lanyards | $50.00 | 60 | "Conservative estimate for making tags for approved art plus laminates for approved artists. I'm checking on the cost of the tags, laminates will be $10." | Cory Sutela | $50.00 | NM | |||||||||||||||||||
33 | 24 | Event: Supplies | Fire extinguishers | $0 | $325 | $0.00 | $0.00 | $300.00 | 0 | Paulie | Fixed | $300.00 | NM | |||||||||||||||
34 | Event: Supplies | Fuel - performers | $200.00 | 91.07 | Paulie | $200.00 | NM | |||||||||||||||||||||
35 | Event: Supplies | Propane | $50.00 | 103.29 | NA | $0.00 | NM | |||||||||||||||||||||
36 | 25 | Event: Supplies | LNT needs | $140 | $140 | $35.78 | $140.00 | $27.63 | $380.00 | 422.97 | Increase due to all-outdoor event - Dumpster is 280 | Devin | Variable | $352.37 | 1275.30% | |||||||||||||
37 | Event: Supplies | Signage | 0 | Devin | $0.00 | NM | ||||||||||||||||||||||
38 | 26 | Event: Supplies | Medical Supplies | $0 | $100 | $0.00 | $150.00 | $0.00 | $100.00 | 0 | Confirmed will onluy need to pay for what we use as replacements | Chris Williams | Fixed | $100.00 | NM | |||||||||||||
39 | Event: Supplies | Ticketing Supplies | $10.87 | $0.00 | 0 | Variable | -$10.87 | -100.00% | ||||||||||||||||||||
40 | Event: Supplies | Volunteer Coodinator Supplies | $13.34 | 0 | NA | -$13.34 | -100.00% | |||||||||||||||||||||
41 | Event: Supplies | Miscellaneous Supplies | $29.90 | 0 | NA | -$29.90 | -100.00% | |||||||||||||||||||||
42 | Event: Supplies | Outside lighting | $184.26 | 0 | NA | -$184.26 | -100.00% | |||||||||||||||||||||
43 | Event: Supplies | Pleasing Supplies | $13.45 | $100.00 | 0 | Stephanie Amber | NA | $86.55 | 643.50% | |||||||||||||||||||
44 | 27 | Event: Tickets & Wristbands | Printed Tickets | $158 | $158 | $0.00 | $0.00 | 0 | NA | $0.00 | NM | |||||||||||||||||
45 | 28 | Event: Tickets & Wristbands | Wristbands | $577 | $100 | $0.00 | $0.00 | $100.00 | 49.87 | Require two wristbands - 21+ and miniors | Lea | Variable | $100.00 | NM | ||||||||||||||
46 | 29 | Event: Venue | Bar Guarantee | $0 | $0 | $0.00 | $0.00 | 3427.78 | need reciept | NA | $0.00 | NM | ||||||||||||||||
47 | 30 | Event: Venue | Damage Deposit | $0 | $0 | $0.00 | $0.00 | NA | $0.00 | NM | ||||||||||||||||||
48 | 31 | Event: Venue | Extra Staffing/Outside | $1,500 | $0 | $0.00 | $0.00 | NA | $0.00 | NM | ||||||||||||||||||
49 | 32 | Event: Venue | Parking Lot Rental | $0 | $0 | $0.00 | $0.00 | NA | $0.00 | NM | ||||||||||||||||||
50 | 33 | Event: Venue | Venue Rental Fee | $0 | $2,500 | $0.00 | $0.00 | NA | $0.00 | NM | ||||||||||||||||||
51 | 34 | Event: Volunteer Appreciation | Extreme Volunteer Gift | $1,305 | $500 | $120.00 | $500.00 | $373.22 | $200.00 | Liz is working with an artist | Liz | Variable | -$173.22 | -46.40% | ||||||||||||||
52 | 35 | Event: Volunteer Appreciation | General Gifts | $905 | $1,350 | $1,513.00 | $1,600.00 | $1,580.98 | $1,300.00 | 1250 | Same as 2017 - willing to just do photo booth, $1,000 with $300 for additional stand-up photos | Liz | Variable | -$280.98 | -17.80% | |||||||||||||
53 | 36 | Event: Volunteer Appreciation | Setup & teardown | $325 | $325 | $124.20 | $350.00 | $1,500.00 | 1254.44 | Catch-all for all setup party items, same as 2017 - NEED TO INCREASE ($300 for tear down $1,400 for party) | Jenny + Steve Mena | Variable | $1,500.00 | NM | ||||||||||||||
54 | Event: Volunteer Appreciation | Setup & teardown | $65.66 | . | NA | #VALUE! | #VALUE! | |||||||||||||||||||||
55 | Event: Volunteer Appreciation | Setup & teardown | $3.98 | NA | -$3.98 | -100.00% | ||||||||||||||||||||||
56 | Event: Volunteer Appreciation | Setup & teardown | $55.00 | NA | -$55.00 | -100.00% | ||||||||||||||||||||||
57 | Event: Volunteer Appreciation | Setup & teardown | $42.96 | NA | -$42.96 | -100.00% | ||||||||||||||||||||||
58 | Event: Volunteer Appreciation | Setup & teardown | $179.01 | NA | -$179.01 | -100.00% | ||||||||||||||||||||||
59 | Event: Volunteer Appreciation | Setup & teardown | $50.32 | NA | -$50.32 | -100.00% | ||||||||||||||||||||||
60 | 37 | Event: Volunteer Appreciation | Volunteer Lanyards | $0 | $50 | $0.00 | $50.00 | $101.31 | $100.00 | 14.76 | Same as 2017 | Jenny | Variable | -$1.31 | -1.30% | |||||||||||||
61 | 38 | Event: Volunteer Appreciation | Volunteer Lead items | $155 | $150 | $395.84 | $400.00 | $180.00 | 17.4 | 17.4 | Binder Printing | Variable | -$180.00 | -100.00% | ||||||||||||||
62 | 39 | Event: Volunteer Appreciation | Volunteer Party | $630 | $1,000 | $1,301.50 | $1,400.00 | $0.00 | Redundant line item | NA | $0.00 | NM | ||||||||||||||||
63 | Event: Volunteer Appreciation | Volunteer Party | $54.32 | NA | -$54.32 | -100.00% | ||||||||||||||||||||||
64 | Event: Volunteer Appreciation | Volunteer Party | $21.43 | NA | -$21.43 | -100.00% | ||||||||||||||||||||||
65 | Event: Volunteer Appreciation | Volunteer Party | $194.92 | NA | -$194.92 | -100.00% | ||||||||||||||||||||||
66 | Event: Volunteer Appreciation | Volunteer Party | $338.42 | NA | -$338.42 | -100.00% | ||||||||||||||||||||||
67 | 40 | Event: Volunteer Appreciation | Wrap up | $299.18 | $300.00 | $402.13 | $300.00 | 103.51 | Steve | Variable | -$102.13 | -25.40% | ||||||||||||||||
68 | 41 | Event: Volunteer Appreciation | Additional Visuals | $250 | $250 | $0.00 | $0.00 | $25.33 | NA | -$25.33 | -100.00% | |||||||||||||||||
69 | Philanthropy: Art Grants | $35.02 | $6,000.00 | Same as 2017 | Ginger | Variable | $5,964.98 | 17033.10% | ||||||||||||||||||||
70 | Philanthropy: Art Grants | Workshops | $1,000.00 | $500.00 | 0 | Meg | NA | $500.00 | NM | |||||||||||||||||||
71 | Philanthropy: Art Grants | Wire wrapped cat ears | $125.00 | 0 | NA | -$125.00 | -100.00% | |||||||||||||||||||||
72 | Philanthropy: Art Grants | Intro to Poi! | $150.00 | 0 | NA | -$150.00 | -100.00% | |||||||||||||||||||||
73 | Philanthropy: Art Grants | Fun- tastic Hats | $200.00 | 0 | NA | -$200.00 | -100.00% | |||||||||||||||||||||
74 | Philanthropy: Art Grants | Copper bead rings | $30.00 | 50 | 50 | wire rings | NA | -$30.00 | -100.00% | |||||||||||||||||||
75 | Philanthropy: Art Grants | Mr. Rogers (youth participation officer) | $0.00 | 0 | NA | $0.00 | NM | |||||||||||||||||||||
76 | 42 | Philanthropy: Art Grants | Existing Art Grants | $0 | $0 | $0.00 | $0.00 | 0 | NA | $0.00 | NM | |||||||||||||||||
77 | 43 | Philanthropy: Art Grants | Fuel for Fire spinners | $111 | $111 | $66.03 | $111.00 | $80.41 | 0 | NA | -$80.41 | -100.00% | ||||||||||||||||
78 | 44 | Philanthropy: Art Grants | Hot Seats | $16 | $20 | $14.66 | $15.00 | $17.29 | 0 | NA | -$17.29 | -100.00% | ||||||||||||||||
79 | 45 | Philanthropy: Art Grants | Indoor Decor/Setup/Signage | $0 | $200 | $200.00 | $146.06 | 141.72 | EZ up for Ticketing | NA | -$146.06 | -100.00% | ||||||||||||||||
80 | 46 | Philanthropy: Art Grants | New Art Grants | $4,995 | $6,400 | $5,993.00 | $5,000.00 | NA | $0.00 | NM | ||||||||||||||||||
81 | Philanthropy: Art Grants | The Dragonfly Mating Ritual | $1,200.00 | Torchmouth | 500 | NA | -$1,200.00 | -100.00% | ||||||||||||||||||||
82 | Philanthropy: Art Grants | Mercury Touchstone | $200.00 | Big Charles | 1000 | NA | -$200.00 | -100.00% | ||||||||||||||||||||
83 | Philanthropy: Art Grants | 200lbs propane & new tank heater design | $210.00 | GZP | 404 | NA | -$210.00 | -100.00% | ||||||||||||||||||||
84 | Philanthropy: Art Grants | ASSTEROIDS | $300.00 | Perfect Heart | 550 | NA | -$300.00 | -100.00% | ||||||||||||||||||||
85 | Philanthropy: Art Grants | tractor beam | $200.00 | Sahar Ezzi | 293 | NA | -$200.00 | -100.00% | ||||||||||||||||||||
86 | Philanthropy: Art Grants | Hero's Journey | $1,200.00 | robot portal | 277 | NA | -$1,200.00 | -100.00% | ||||||||||||||||||||
87 | Philanthropy: Art Grants | Ancient Extraterrestrial Sketch Tablet | $70.00 | flame flower | 433 | NA | -$70.00 | -100.00% | ||||||||||||||||||||
88 | Philanthropy: Art Grants | Chromatopolis v2.0, The Coloring Dome | $470.00 | Signs | 150 | NA | -$470.00 | -100.00% | ||||||||||||||||||||
89 | 47 | Philanthropy: Art Grants | Photos | $0 | $100 | $0.00 | bruiser | 400 | NA | $0.00 | NM | |||||||||||||||||
90 | 48 | Philanthropy: Art Grants | Stage Grant | $1,117 | $1,200 | $1,200.00 | $1,200.00 | $1,200.00 | shelsea ochoa | 150 | NA | -$1,200.00 | -100.00% | |||||||||||||||
91 | 49 | Philanthropy: Art Grants | Tutus for Casselmans staff | $110 | $0 | $0.00 | $0.00 | Kelsey | 400 | NA | $0.00 | NM | ||||||||||||||||
92 | Philanthropy: Charitable Donations | wearable art | 396 | NA | $0.00 | NM | ||||||||||||||||||||||
93 | Sam Carstens | 500 | no form/check not delivered | |||||||||||||||||||||||||
94 | 50 | Philanthropy: Charitable Donations | 10% Donation Burningman Based | $1,300 | $0 | $1,000.00 | $0.00 | $425.00 | 500 | ? not sure where this is going at this time | NA | -$425.00 | -100.00% | |||||||||||||||
95 | 51 | Philanthropy: Charitable Donations | Food Bank of the Rockies | $0 | $0 | $1,571.00 | $0.00 | $1,328.00 | 1334 | NA | -$1,328.00 | -100.00% | ||||||||||||||||
96 | 52 | zz Income: Ticket Sales | Art Donation Door | $5,720 | $0 | $0.00 | $0.00 | NA | $0.00 | NM | ||||||||||||||||||
97 | 53 | zz Income: Ticket Sales | Art Donation Online | $637 | $0 | $0.00 | $0.00 | NA | $0.00 | NM | ||||||||||||||||||
98 | Misc | $0.00 | Eliminated Misc | NA | $0.00 | NM | ||||||||||||||||||||||
99 | TOTAL EXPENSES | $26,902 | $24,855 | $19,805.56 | $21,466.87 | $17,756.92 | $19,599.00 | 22312.49 | $1,842.08 | 10.40% | ||||||||||||||||||
100 | Financial Report Category | Description | Cost | # | 2017 Budget | 2017 Actual | #VALUE! | #VALUE! | ||||||||||||||||||||
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