lisp Open Access in other libraries (Autosaved)

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1	Do you have an open access collection policy that describes a selection process and steps to determine access points? And if yes, would you be willing to share with me?	Do you have a Database Evaluation Team (DET) that decides which open access collection is worth linking through DBL or other access points such as OPAC, E journal portal or LibGuides?	Do you currently provide access to open access collections through library's DBL or include them in Subject LibGuides or individual LibGuide for open access collections?	Do you have a staff member especially assigned to troubleshoot open access database issues?	Have you ever taken any steps to review how much staff time is used to maintain and troubleshoot OA collections?
2	No, we do not. But I wish we did. Liaisons frequently request that OA journals (not in Serials Solutions) and free web sites be cataloged. It's a difficult judgment call and an updated collection development policy would really help guide collection development, e-resources and cataloging.	No, but we've been floating around the idea of a discovery strategy team. As of yet, nothing has really developed.	Yes. Like you, we manage many free collections in Serials Solutions. Additionally, OA resources are included in our DBL (our A-Z), which is itself a LibGuide. They are marked by an icon and the phrase "Internet link, free resource." I am not sure who has been making the decision to include those OA collections in the A-Z list. I would guess it is the emerging technologies librarian within the reference department, who manages the public-facing A-Z list, and she probably adds things at her discretion when she receives requests from other liaisons librarians. Liaisons can add whatever they would like to their individual subject guides.	No, not here at FIU. I did it at one of my other libraries because I felt we used a lot of staff time to manage "free" collections and journals.	No, not here at FIU. I did it at one of my other libraries because I felt we used a lot of staff time to manage "free" collections and journals.
3	No	No	Our library wrestles with how to make Open Access journals discoverable. Currently our only means of connecting users to Open Access titles consists of the following: 1. We set up Ebsco's A to Z list to display open access titles. 2. We use PubMed's LinkOut feature to activate filters for our patrons that automatically show the number of free full text titles available for any given search, (most of which are open access) and allow patrons to access those search results directly if desired. 3. We have a subscription to the BrowZine app, which is set up to display and link users to open access journals, along with our journal subscriptions.	No	No answer
4	Although our policy does not discuss open access collections, we generally try to focus on activating those that are indexed and discoverable in Summon. We like to provide as much access as possible, but we also realize that few users are going to search for a specific free collection (such as the Directory of Open Access Journals), but if they can locate a specific journal title or article, then it is worth providing the resource.	We are now forming a database team to enhance the access that we provide to users and to optimize usage. I think that open access will eventually be a point that we discuss. However, each point of access is handled a bit differently. Librarians can post any resources on their LibGuides that they find to be pertinent. We have workflows that distribute links to the other areas, such as the OPAC, the database page, and in Summon. Our information services librarians (reference) can decide not to put a link on the database page. My philosophy is that the database page should consist primarily of paid resources or those that are very highly valued and important enough to be highlighted there. Why? Because in my opinion the goal should not be to attempt to create a list so massive that we defeat the purpose of creating the list in the first place. There are other ways to discover content, so offering a list means that we have the obligation to screen the resources and certify that they are valuable to our users.	I like the idea of a LibGuide that might include all of the open access collections, but we do not currently do that. It is appealing because then the paid resources are not lost amongst hundreds of free ones and so that librarians can more easily manage what is included there.	I would generally be the one to troubleshoot issues with open access resources, but I refer to that role loosely. We almost never modify the dates of free content in Intota because it is impossible to know if or when the official dates might be updated or modified in the future. We want to avoid placing specific dates with an e-journal that will then override the dates sent by the provider. That would ultimately mean needing to regularly monitor hundreds or thousands of adjustments rather than trusting the providers to send Intota the correct information. We find that free resources often have much less reliable metadata, but there is only so much we can do about it. The best approach for us is to warn users that there may be the possibility that content will not be available or accurate through open access resources. It is common to find inaccurate dates, broken links, missing content, poor interfaces, etc. That is another reason I think it is important to generally separate these resources from our paid content.	I can’t really guess how much time I spend on open access, but it could be a full time job, but I truly believe that time would largely be wasted. I say that because the more we tweak our holdings data to match the reality of what we find in open access resources, the more the information will differ from what the vendor or provider sends to Intota. Although frustrating, we find that it is better to simply leave it alone rather than constantly attempt to correct the issues. With that said, I do occasionally report major issues to the provider (such as DOAJ) and I have received positive responses from them for clear errors.
5	Very loosely - the HSL CDP is currently in draft, and the new version classes them with other short term retention resources. We treat open access journals just like any other journal or database otherwise, though - it goes into the catalog like other journals, and librarians list them on subject guides if they fit. If it's a single journal, we judge it very carefully; if it's from a publisher that we know and trust, we add it on that basis. Here's the most specific reference from the draft policy, in context: " In order to provide the broadest and most relevant body of resources possible, the Library subscribes or provides access to numerous electronic and print resources without maintaining permanent access. These resources may include: • Point-of-care or laboratory resources with very frequent updates • Textbooks with annual editions • Exam preparation and other self-study resources • Journals of peripheral interest • Select professional association and NGO documents posted online with free and open access • Other select resources posted online with free and open access Outdated materials or links with more than two years of no circulation, online usage or library-mediated access will be withdrawn, with very rare exception. Open online resources not hosted or subscribed by the Libraries may be dropped from the catalog at any time, and will be when no longer relevant to the curricular, clinical or research missions of the University."	This is undertaken by the group that considers all large subscriptions or purchases (we call it IRCG); we discuss interesting OA resources and discuss whether to add them or not. We don't have a group that seeks them out specifically.	Yes, to all three. They each aren't necessarily in all three, however - sometimes specific subjects will list an OA resource on a subject guide without adding it to one of the OA guides, which tend to stick to listing broad publishers. It's also likely that some subject librarians have added them to libguides without requesting that they be added to the catalog, depending on what they think of the resource in question.	No. This falls into general eresources problem solving, as usually it means that one has died or become spammy or fallen out of our discovery tools. Monica fixes it. :)	No
6	Yes, though it is informal: • Librarians can recommend any linkable site to include on our Articles & Databases pages. Based on evaluation the resource may be included at different levels: • Subject pages: If the librarians has subject expertise relevant to the recommended resource then I include it automatically on their subject pages. • Database A-Z list: I assess whether the resource is of general interest and/or is key to a discipline and is hosted on a stable site. If so, then I include it on the main list. • Catalog: Resources that seem important and stable can be forwarded for review by the Electronic Resources Workgroup. The group can recommend to catalog a free resource. We make the librarian recommending the resource fill out a form supporting their recommendation	Yes: Electronic Resources Workgroup, but they only chime in for subscription collections and for free resource to be cataloged. LibGuides automatically includes our Database subject pages and A-Z list.	Yes, yes, and yes.	No	No
7	The closest we have to what you are asking is a section for “Free Internet Resources” in our Collection Development Policy. See p. 4 of the policy in PDF linked from https://library.wheaton.edu/sites/default/files/collection_development_policy.pdf. The use of the phrase “Free Internet Resources” is deliberate since it is broader than open access	The decision-making for providing access to “Free Internet Resources” is distributed among our subject librarians. But in reality, I as the e-resources and serials person also make a lot of decisions about what we provide access to by means of SFX. I review adds/drops/changes to every open access SFX KB collection that we’ve chosen to provide access to. Note that we do not provide access to every one that’s possible to activate in the SFX KB. I tried this (was told to do so by my supervisor) but quickly discovered the troubles this causes. We now focus on being pretty selective about which open access collections we turn on, including things like DOAJ.	Yes to both. Our priority is that something we feel is of broad, general interest, or critical importance in a field, is added to our DBL. If it’s of narrower interest or focus, we rely on subject librarians putting a link on the relevant LibGuide.	Yes. That’s me and my assistant. Basically this kind of troubleshooting is rolled into our general e-resources and serials troubleshooting process.	No, but it is important to clarify that our first priority is always to ensure appropriate access to things for which we are paying. This in and of itself is a huge challenge so therefore, being very intentional about open access resources and troubleshooting them is a “nice to have” kind of thing, not a core duty.
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