CSG winter 2025 (Stanford)- session topics

	A	B	C	D	E	F	G	H	I	J	K	L	M	N
1	Brief Title	Proposer(s)	Volunteers	Explanation/Rationale	Session Type (D=Discussion, W=Workshop, E=Either)	Workshop Votes (3/mbr, single-word ID sep by space or comma)	Discuss Votes (3/mbr, single-word ID sep by space or comma)	Wshop Vote Count	Discuss Vote Count	Highest vote count	Total count	final decision

2	UCAAS - Telephony	Bobby Sprinkle	Lucrecia/Lee Merrick/Alex Chirov (Stanford), John Buysse (ND), Jenn Theodos (Harvard)	As communications moves from on desk telephony to cloud based UCAAS there are large support needs and changes in support structure. There may be implications in how billing is done. Buidlings may need to be upgraded. Does private 5G have a role to play? Interested in how different universities are navigating this change.	E		Harvard, Princeton, Duke, Stanford, Berkeley	0	5	5	5		10	<-- Rank of Total Count
3	Reimagining information security WORKSHOP 1	Kelly Doney (UVA)	Sarah Braun (CU-Boulder) David Raymond (VT) Patti Pate (UVA) Matt Bidlingmeyer (Umich) Mark Dieterich (Brown), William Deigaard OR Adam Mikeal (TAMU), John Bailey or TBD (WashU), Rick Haugerud or Casey Nugent (UNL)	The cyber threat is evolving at a rapid pace, accelerated by AI. Many of us struggle within our political environments to increase security controls and accountability, but it is also unrealistic that we would consider "business as usual" as the smart path forward. How are universities rising to this evolving challenge? What are we providing as "common good" tools and services, and how are we putting "teeth" behind non-compliance? How are we creating a culture of information security that starts with the top-most leadership?	W	UVA, TAMU, NYU, ND, UD, Northwestern, Cornell, OSU, ASU, UNL, Umich, Colorado, Iowa, Princeton, UW-Madison, UMBC, VT, Duke, WashU, CMU,Berkeley		21	0	21	21		2
4	Aligning IT Goal setting processes with University and Organizational Goals DISCUSSION 2	Becky Joffrey and Ben Maddox	Sharon Pitt/Kyle Johnson (VT), Carrie Shumaker (umich), Tracy Weber/Charlotte Souffront García (ND), Todd Shechter (UW–Madison), Tracy Smith (Illinois), Ajay Wanchoo (NYU), John Mulhern III (Penn)	IT organizations, both central and distributed often struggle to create visiblity on how individual and organizational goals have a real strategic link to University Mission and goals. This conversation will explore successful goal-setting strategies and processes that help on two front: IT staff feel more included or linked to the goals of the University; And, the University has a more visible understanding of how IT staff and Org goals really are there to help the university meet our Institutional goals.	E		UVA, NYU, Cornell, ND, UW-Madison, Penn, Columbia, VT,OSU, Umich, Iowa, Colorado, Princeton, Illinois, Berkeley	0	15	15	15		3
5	Enhancing Higher Education with Audio-Visual (A/V) Technologies: Team Organization, Services, and Adaptation to Technological Change	Dima Tawakkol (UMICH)	Orrie Gartner (placeholder for CU-Boulder), TAnnie Rota (Harvard), Dan Skendzel (Notre Dame)	This discussion would focus on the practical challenges, solutions, and strategies involved in maintaining and advancing A/V services in higher education. This will dicuss both the classrooms and event spaces like conference rooms. Key Points to Discuss: 1 - Team Structure and Organization. 2 - A/V Services and Support. 3 - Technologies Used 4 - Team Size and Resource Allocation 5- Keeping Up with Technological Advances.	E	Harvard, Penn	Umich, Iowa, UNL, WashU, Penn	2	5	5	7		9
6	The future of Identity and its role within the University COMBINE WITH ROW 8 WORKSHOP 2	Damian Doyle	Bobby Sprinkle (FSU), Nate Wilken (ASU), Kevin Rooney (VT), Sarah Christen (Cornell), Tom Jordan and Abrianna Barca (UW–Madison), Michele Decker( ND), Michale Mays(UD), Tim Gleason (Harvard), Rick Haugerud or Casey Nugent (UNL), Lec (NYU), Kevin Morooney (Internet2), Albert Wu (Internet2), Gretchen Gingo (Harvard), Martin Sager (placeholder for umich)	Many institutions have a set of Identity systems that are a blend of community supported and vendor driven but often with a lot of technical debt. How can we move from a reactive approach to rethinking what our identity systems should be as a cornerstone of our security and a fundamental piece of an IT strategy that goes well beyond SSO integrations. What is the balance of community software solutions vs large vendors as the market evolves? IDEA: Merge Identity proofing topic into this session. [Will include Identity Proofing item]	W	UVA, NYU, TAMU, ND, UD, Columbia, VT, Cornell,OSU, ASU, Northwestern, Colorado, Iowa, Princeton, Harvard, Illinois, UMBC, Duke, WashU, CMU, Berkeley, Stanford		22	0	22	22		1
7	Accessibility: tools, policies and implementation WORKSHOP 3	Carrie Shumaker	Carrie Shumaker (placeholder for Umich); Dave Strite (UVA), Tamara Walker (UW–Madison), Berkeley (someone from UCB), Kosta Tovstiadi (CU-Boulder), John Mulhern III (Penn), Ayham Boucher (Cornell), Tom Marentette (Notre Dame)	With the April 2026 DOJ compliance deadline for accessibility, public universities will need to be fully compliant with accessible applications, tools and teaching materials, including those behind a login. How are universities organizing and implementing toward this deadline? Policy, organization, tools, and implementation strategies with admin stakeholders (IT, disability services, websites) and academic stakeholders (faculty, colleges). Educause Review article	W	UVA, NYU, UW-Madison, Penn, Columbia,OSU, Umich, UNL, Iowa, Duke,Berkeley, Stanford		12	0	12	12		5
8	Identity Proofing -- merged with "The future of Identity and its role within the University"	Lec Maj	Mark Dieterich (Brown), Michele Decker/Lauren Ajamie (ND), Tim Gleason (Harvard)	How different universities are using identity verification / proofing and what are the different options for their populations? Are we automating this process to streamline service desk work? What are the industry best practices? This working group could develop set of recommendations and standards for others to utalize.	D		ASU, Harvard, VT	0	3	3	3		11
9	Research data lifecycle management planning	Carl Harris (VT)		Many sponsors require data management plans to accompany research proposals, and they’re often viewed as a “checking the box” exercise. What can we do to better provide data lifecycle planning resources, services, and expertise to faculty from project proposal to closeout? How could effective planning help to inform and forecast data needs for capacity and services, and help to us to better manage our research data assets?	E		VT	0	1	1	1		15
10	AI Enablement: What are our new year resolutions for 2025? DISCUSSION 1	Brandon Rich/Tracy Weber (ND)	Ayham boucher (Cornell), William Deigaard (TAMU), Mark McCahill (Duke), John Bailey (WashU), Jennifer (NYU), Walter (or Bo) (CMU), Martin Sager(placeholder for umich)	What's the latest on tools, vendor, operational landscape around AI; Debrief from the AI Forum; What did we try last year and what did we learn? What are our AI New Year's resolutions based on all we've learned over the past year. IDEA: Merge Knowledge Management strategies topic into this session. Deployments beyond POCs.	E	TAMU, ND, VT, Cornell,OSU, Northwestern, UMBC, CMU,	NYU, UNL, Colorado, Duke, Berkeley, Stanford, Umich	8	7	8	15		3
11	Risk Management	Mark Dieterich (Brown)	Ben Rota (Harvard)	How do you properly manage risk in a mixed centralized and decentralized environment? What are the different types of risks that are of importance to the different organizational units? How do you right size the acceptence, to minimize impact on research and administrative functions? How does the increased focus on research compliance impact risk acceptence?	E		Harvard, Brown	0	2	2	2		12
12	Aligning Workforce Skills with Strategic Technology Plans	Charlotte Souffront Garcia (ND) / Rebekah Dorn (FSU)		As we prepare for future strategic and technology plans, it’s critical to invest in specific skill areas that will drive our future success. This raises several key questions: What skills and talents do our people possess beyond their current roles? Are they interested in developing expertise in these emerging areas? Are there outdated skills we should evolve away from? Which roles are likely to experience the most change in the next 3-5 years?	E		ND, Northwestern	2	0	2	2		12
13	Secure Enclaves by default, not by exception	John Bailey (WashU)	Lucrecia (or someone from Stanford)	As the cyber threat landscape becomes ever more challenging and our "standard" infrastructure becomes more secure out of necessity, should we consider a paradigm shift with secure research enclaves? Rather than having a Secure Enclave, should we just build up our standard infrastructure to meet NIST 800-171 compliance for all servers/workstations by default, then allow exceptions for some machines that need them and are not handling sensitive data? I argue taking this approach could help future-proof our infrastructure for future government mandates.	E		TAMU, Iowa, Stanford, ASU, Princeton, Duke, WashU, UVA	0	8	8	8		8
14	Vendor Management strategy - Higher Ed. version	Angela Chen	Todd Shcehter (placeholder for UW–Madison),Dima Tawakkol (Placeholder for Umich), Joe Kempista (UD), Ben Rota or somebody (Harvard), Sean O'Brien (Internet2)	VMWare, Qualtrics, just to name a few. While the vendors continously increase the subscription fee on average 5% to 10% every year, IT budget is not going up proportionly across the university. Some cases, the cost goes up 20% or more. How do we position ourselves and help our partners to manage this madness in a more structured way?	W	UW-Madison, UD, Penn,OSU, Umich, UNL, Colorado, ASU, Harvard, Princeton, Illinois, WashU		12	0	12	12		5
15	Archival Storage Endowment	John Bailey (WashU)		Just as Institutions store rare books that would never be thrown away, some institutional data should be kept indefinitely. As cloud storage becomes more limited and more expensive, how do we fund perpetual storage for this kind of data? For the storage of rare books, we invest in buildings and electricity to keep them. I argue that we need to invest in perpetual storage systems (on-premises or in the cloud) for data that we have good reason to keep forever. Could we meet this need though making a strategic investment in an “Archival Storage Endowment” that would provide ongoing and ever-increasing funding for this special type of storage?			TAMU	0	1	1	1		15
16	Knowledge Management strategies	Amy Walter (WashU)		Effectively and securly managing KB articles, internal documentation, how-tos, etc (centrally & distributed).				0	0	0	0		17
17	Communications and Change Management: The Secret Sauce for Success DISCUSSION 3	Kelly Doney/Patti Pate (UVA)	Becky Jofrey (Cornell) Tracy Weber or TBD (Notre Dame), Amy Shultz(UD), John Mulhern III (Penn), Bobby Jo Morse (UW–Madison), Rebekah (FSU)	We've all heard it before: One of the main reasons technology projects fail is because of people. That's where Comms and Change Management talent can really make the difference. What are universities doing to either train for or hire this talent? What are some best practices you have used to effectively communicate and manage change in your environment? And what about those of us who don't have the luxury of having a team to do this - are there any hacks we can use to help?	D		UVA,NYU, TAMU, Penn, ND, UD, Cornell, ASU, UNL,Colorado, UW-Madison, Northwestern	0	12	12	12		5
18	Preparing for Tomorrow: Navigating Disruptions in Higher Education	Ajay Wanchoo (NYU)		Join us for a thought-provoking event exploring the key disruptions facing higher education, from technological advancements to shifting student needs, and discover strategies to adapt and thrive in this evolving landscape.	E		Cornell, Northwestern	0	2	2	2		12
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