Annual Timeline
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ArticleSec.JANFEBMARAPRMAYJUNJULAUGSEPOCTNOVDEC
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FINANCIAL
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IX1Fiscal year begins
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VIII5Confirm board members have paid membership dues
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n/an/aCreate (in Wild Apricot) and send (via email) complimentary membership discount codes to previous year's Tour participants: homeowners get 2 each, gold sponsors get 2 each, Tour chairs get 1 each
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IV3Membership dues are due by 1/31
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IV3Membership forteited if dues not paid by 3/1
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VI5File IRS Form 990 (due 5/15)
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VI5File Florida Annual Report (due 5/1)
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VI5File annual registration with the Florida Department of Agriculture and Consumer Services (due 7/9)
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VI5Renew Florida sales tax exemption (renews every five years and is due 10/31)
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X2Finance committee constituted after election that includes incoming and outgoing presidents and treasurers, along with two members at large selected by the membership, see Article IX, Section 2 for committee's duties
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IX2Finance committee prepares budget for upcoming year, including a recommendation about dues, to be presented for approval by the general membership at the annual meeting...proposed budget and dues will be reviewed by board of directors first
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X3President to appoint two members to review financial records for the year and report to membership in February
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VI5Reconcile financial accounts
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VI5Present financial reports to board of directors
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VI5Present financial reports to general membership
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IX1Fiscal year ends
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MEETINGS
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X5President to appoint standing committee members for new year as necessary
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IX2Board of directors reviews finance committee's proposed budget and recommendation for membership dues
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V4Annual review by board of directors
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VII1Annual meeting where membership approves annual budget and membership dues
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X3Report from two members appointed by president in November who reviewed last year's financial records
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VII5Board of directors regular meeting
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VII2General membership regular meeting
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VI4Meeting minutes posted within 10 days from a meeting
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NOMINATIONS + ELECTION
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X4Board of directors selects nominating committee
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VI3Vice president gives nominating committee list of board positions that are up for election
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VIII7Nominating committee meets as needed to seek nominees from current eligable board members and from amongst the membership at large
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VIII7Members of the nominating committee are announced at the general membership meeting
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VIII7Accept nominations from the floor at the general membership meeting to be added to running list of nominees generated by the nominating committee thus far
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VIII7Announce full slate of nominees to the membership in the meeting reminder for the November general membership meeting (optional but highly encouraged: include a picture, a brief bio, and reason for running for each nominee)
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VIII8In same communication that announces full slate of nominees, acknowledge that absentee ballots are avilable (include Article VIII, Section 8 which explains the process)
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n/an/aPrior to the election starting, allow willing nominees a couple of minutes to share their brief bio and reason for running
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VIII7Nominating committee will conduct election at geneal membership meeting
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n/an/aUpdate "Attachment B" at the end of the bylaws to reflect new roles and terms
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PROJECTS + COMMITTEES
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Images of Sanford, Florida wall calendar
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President to appoint committee and chair and give them project budget
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Committee meets as required to create new theme and contest criteria
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Announce new theme and begin accepting entries
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Historic Preservation Awards
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Order more award plaques if required
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President to appoint committee and chair and give them project budget
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Committee meets as required to solicit nominations from community, complete scoring criteria, discuss results, and select winners
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Announce winners at general membership meeting
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Recognize previous year's Holiday Tour of Homes chair(s) at Historic Preservation Awards ceremony
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Historic Lampposts
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Community Picnic
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Plan and host event
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Holiday Tour of Homes
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(insert)
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