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District Data Collection Template
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Developed by Education Strategy Group
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The following data are being requested in order to conduct a historical analysis of the district's outcomes on key college and career readiness metrics. Below are the requested data points along with definitions, response format, and sources. The additional tabs offer a template for how to compile the data. Gray rows are for data points that are nice to have, but not required for analysis.
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Data Requested by Cohort
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TabCohorts
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9th Grade On-TrackStudents who began 9th grade in the most recent 5 years
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Early Postsecondary OpportunitiesStudents who graduated in the most recent 5 years
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High Quality PathwaysStudents who graduated in the most recent 5 years
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College and Career ReadinessStudents who graduated in the most recent 5 years
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College ApplicationsStudents who graduated in the most recent 5 years
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College MatchStudents who graduated in the most recent 5 years
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Seamless EnrollmentStudents who graduated in the most recent 5 years
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All Tabs
Directory information will need to be completed for each tab
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Data FieldDescriptionResponse FormatSource
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Student ID NumberThe student’s ID number assigned by the districtNumericDistrict SIS
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State ID NumberThe student’s ID number assigned by the stateNumericDistrict SIS
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High School NameName of the high school the student graduated fromTextDistrict SIS
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High School ID NumberThe school ID number assigned by the state to the high school the student graduated fromNumericDistrict SIS
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CohortThe year the student entered 9th gradeNumericDistrict SIS
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High School Graduation YearThe year the student graduated from high schoolNumeric, ex. 2020District SIS
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GenderThe student’s genderM, FDistrict SIS
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Race/EthnicityStudent’s race or ethnicity as identified within the district SISH = Hispanic or Latino
AI = American Indian or Alaskan Native
AS = Asian
B = Black or African American
P = Native Hawaiian or Pacific Islander
W = White
M = Two or More Races
U = Unknown

*For more info, see NCES Definitions: https://nces.ed.gov/ipeds/report-your-data/race-ethnicity-definitions

And NCES Reporting Instructions: https://nces.ed.gov/ipeds/report-your-data/race-ethnicity-collecting-data-for-reporting-purposes		District SIS
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Economically DisadvantagedFlag for students who are identified as economically disadvantaged (or FRPL eligible)1 = Economically Disadvantaged
0 = Not Economically Disadvantaged		District SIS
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ELL StatusFlag for students who are identified as ELL students1 = ELL
0 = Not ELL		District SIS
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Special EducationFlag for students who are identified as having a disability1 = Disability
0 = No Disability		District SIS
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HomelessFlag for students who are identified as being homeless1 = homeless
0 = not homeless		District SIS
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JROTCFlag for students who are in JROTC1 = JROTIC
0 = Not JROTC		District SIS
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CTEFlag for CTE students1 = CTE
0 = Not CTE		District SIS
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Student-AthleteFlag for students who are student athletes1 = Student Athlete
0 = Not Student Athlete		District SIS
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9th Grade On Track
Students who began 9th grade in the most recent 5 years
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Data FieldDescriptionResponse FormatSource
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9th Grade GPAThe student’s cumulative, unweighted GPA at the end of 9th gradeNumericDistrict SIS
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Number of F Grades in Core ClassesThe number of semester course failing grades (F or other grade indicating incomplete or no pass) a student earned in core classes (English, math, science, and social studies) in 9th grade.Numeric, IntegerDistrict SIS
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Number of D Grades in Core ClassesThe number of semester course D grades a student earned in core classes (English, math, science, and social studies) in 9th grade.Numeric, IntegerDistrict SIS
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Number of Credits EarnedThe number of credits earned in 9th gradeNumeric, IntegerDistrict SIS
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Number of Days AbsentThe total number of aday a student was absent in 9th gradeNumeric, IntegerDistrict SIS
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Early Postsecondary Opporutnities
Students who graduated in the most recent 5 years
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Data FieldDescriptionResponse FormatSource
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AP Courses AttemptedThe number of AP courses a student enrolled inNumeric, IntegerDistrict SIS
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AP Courses CompletedThe number of AP courses a student completed and passed with a grade of C or betterNumeric, IntegerDistrict SIS
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AP Credits EarnedThe number of AP exams the student sat for an earned a score of 3 or higherNumeric, IntegerDistrict SIS
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IB Courses AttemptedThe number of IB Courses a student enrolled inNumeric, IntegerDistrict SIS
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IB Courses CompletedThe number of IB courses a student completed and passed with a grade of C or betterNumeric, IntegerDistrict SIS
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IB Credits EarnedThe number of IB exams the student sat for an earned a score of 4+Numeric, IntegerDistrict SIS
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Dual Enrollment Classes AttemptedThe number of dual enrollment courses a student enrolled inNumeric, IntegerDistrict SIS
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Dual Enrollment Credits EarnedThe number of dual enrollment courses a student completed and passed with a C or betterNumeric, IntegerDistrict SIS
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High-Quality Pathways
Students who graduated high school in the 5 most recent years
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Data FieldDescriptionResponse FormatSource
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CTE Pathway ParticipantFlag for whether the student particpated in CTE programming1 = CTE participant
0 = not a CTE participant		District SIS
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CTE Pathway ConcentratorFlag for a student who has earned one or more credits in any CTE program area1 = CTE Particpant
0 = Not a CTE Participant		District SIS, Perkins Reporting
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CTE Pathway CompleterFlag for whether the student completed a CTE pathway1 = Completer
0 = Not a Completer		District SIS
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CTE PathwayFor completers, name of the CTE pathway completedTextDistrict SIS
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Industry CredentialsThe number of industry credentials earned by graduationNumeric, IntegerDistrict SIS/CTE department
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Industry Credential TypeThe name of the industry credential(s) earned by the studentTextDistrict SIS/CTE department
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Early College CreditsThe number of early college credits earned by students by graduationNumericDistrict SIS
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Work Based LearningFlag for whehter the student completed work-based learning1 = Completed WBL
0 = Did not complete WBL		District SIS
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College and Career Readiness
Students who graduated high school in the 5 most recent years
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Data FieldDescriptionResponse FormatSource
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CCRIndicate whether the student met the state’s CCR accountability standard [requirements vary by state]1=Yes
0=No		District SIS
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ACT Composite ScoreStudent’s ACT Composite score (if the student took the test more than once, list their highest score)1-36District SIS or the ACT
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SAT Total ScoreStudent’s highest SAT total score400-1600District SIS or College Board
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Early College CreditsThe number of early college credits earned by students by graduationNumericDistrict SIS
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Industry CertificationFlag for student who completed a promoted industry certification, per Ready Graduate1 = Completed Certification
0 = Did Not Complete Certifications		District SIS
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College Applications
Students who graduated high school in the 5 most recent years
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Data FieldDescriptionResponse FormatSource
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College Applications SubmittedThe total number of postsecondary institutions a student applied to (including community colleges, public and private universities, for-profit colleges)NumericCCR Platform or Other College Application Tracker
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4-year AdmissionsThe total number of four-year postsecondary instititutions a student earned admission to.NumericCCR Platform or Other College Application Tracker
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2-year AdmissionsThe total number of two-year postsecondary instititutions a student earned admission to.NumericCCR Platform or Other College Application Tracker
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College N NameThe name of each college a student applied to. (If a student has applied to more than 5 colleges, more columns can be added.)Make sure the college name is the same each time it is entered for various students (i.e. if multiple students applied to Chattanooga State, consistently call it Chattanooga State or Chattanooga State Community College).Naviance or Other College Application Tracker
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College N Admission StatusThe admission status for the student for each school applied toAdmitted, Conditional Admit, Waitlist, Deferred, Denied, UnknownNaviance or Other College Application Tracker
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College Match
Students who graduated high school in the 5 most recent years
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Data FieldDescriptionResponse FormatSource
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Unweighted GPAUnweighted GPA at graduationNumericDistrict SIS
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Weighted GPAWeighted GPA at graduationNumericDistrict SIS
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Class RankClass rank at graduationNumeric
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ACTHighest ACT Composite ScoreNumeric (1-36)District SIS or ACT
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SATHighest SAT ScoreNumericDistrict SIS or College Board
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EPSOThe number of early postsecondary opporutnities passedNumericDistrict SIS
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Dual CreditsThe number of dual credit courses passed (to count for college credit)NumericDistrict SIS
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APThe number of AP courses passedNumericDistrict SIS
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IBThe number of IB courses passedNumericDistrict SIS
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AP CreditsThe number of AP exams with a college credit bearing scoreNumericState FIle
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IB CreditsThe number of IB exams with a college credit bearing scoreNumericState File
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College ApplicationsThe number of college applications submittedNumericCCR Platform or CCR Tracker
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College NamesThe names of the colleges the student submitted an application toTextCCR Platform or CCR Tracker
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College N NameThe name of each college a student applied to. (If a student has applied to more than 5 colleges, more columns can be added.)Text; Make sure the college name is the same each time it is entered for various studentsCCR Platform or CCR Tracker
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College N Admission StatusThe admission status for the student for each school applied toAdmitted, Conditional Admit, Waitlist, Deferred, Denied, UnknownCCR Platform or CCR Tracker
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