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Volunteer Timelines
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Year 1PresidentsReunion ChairsFundraisingTreasurerSecretarySocial Media/Web
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Hold Class Officer meeting with entire teamEstablish 5-year timelineFundraising Leadership Team: Fund Team Coordinator(s), Special Gifts Chair(s) and Planned Giving Chair(s) 1) Meet for annual planning meeting 2) Decide on Special Fundraising Class GiftReview Class Treasury Funds begining and end of each FYSolicit and submit news for SAQ quarterly (8/1 winter issue, 11/1 spring issue, 2/11 summer issue, 5/1 fall issuePromote Milestone class news on website and social media
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Oversee class biannual newsletterContribute to class biannual newsletterFund Team Coordinator(s) 1) Begin volunteer recruitment, assign links 2) Outreach to classmates during Smith Fund fundraising campaigns 3) Contribtue to class biannual newslettersSubmit Treasury reiumbursements (ongoing)
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Special Gift Chair(s) 1) assign links
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Planned Giving Chair(s) 1) encourage participating PG webinars 2) acknowledge PG gifts 3) outreachto Grecourt members to book RBIs 4) Contribute to class biannual newsletter
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Year 2PresidentsReunion ChairsFundraisingTreasurerSecretarySocial Media/Web
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Hold Class Officer meeting with entire teamBegin recruiting for volunteers Fundraising Leadership Team: Fund Team Coordinator(s), Special Gifts Chair(s) and Planned Giving Chair(s) 1) Meet for annual planning meeting Review Class Treasury Funds begining and end of each FYSolicit and submit news for SAQ quarterly (8/1 winter issue, 11/1 spring issue, 2/11 summer issue, 5/1 fall issuePromote Milestone class news on website and social media
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Oversee class biannual newsletterContribute to class biannual newsletterFund Team Coordinator(s) 1) Continue volunteer recruitment, assign links 2) Outreach to classmates during Smith Fund fundraising campaigns 3) Plan team fundraising meeting(s) 4) Contribtue to class biannual newsletterSubmit Treasury reiumbursements (ongoing)
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Special Gift Chair(s) 1) Strategize with team and Smith GOs
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Planned Giving Chair(s) 1) encourage participating PG webinars 2) acknowledge PG gifts 3) outreachto Grecourt members to book RBIs 4) Contribute to class biannual newsletter
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Year 3PresidentsReunion ChairsFundraisingTreasurerSecretarySocial Media/Web
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Hold Class Officer meeting with entire teamReunion Co-chairs host volunteer meetingFundraising Leadership Team: Fund Team Coordinator(s), Special Gifts Chair(s) and Planned Giving Chair(s) 1) Meet for annual planning meeting Review Class Treasury Funds begining and end of each FYSolicit and submit news for SAQ quarterly (8/1 winter issue, 11/1 spring issue, 2/11 summer issue, 5/1 fall issuePromote Milestone class news on website and social media
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Oversee class biannual newsletterBegin work on 50th bookFund Team Coordinator(s) 1) Continue volunteer recruitment, assign links 2) Outreach to classmates during Smith Fund fundraising campaigns 3) Plan team fundraising meeting(s) 4) Contribute to class biannual newsletterSubmit Treasury reiumbursements (ongoing)
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Brainstorm for class programmingSpecial Gift Chair(s) 1) Strategize with team and Smith GOs
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Promote class engagement ideas/opportunitiesPlanned Giving Chair(s) 1) encourage participating PG webinars 2) acknowledge PG gifts 3) outreachto Grecourt members to book RBIs 4) Contribute to class biannual newsletter
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Contribute to class biannual newsletter
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Year 4PresidentsReunion ChairsFundraisingTreasurerSecretarySocial Media/Web
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Hold Class Officer meeting with entire teamReunion co-chairs host Volunteer meetingFundraising Leadership Team: Fund Team Coordinator(s), Special Gifts Chair(s) and Planned Giving Chair(s) 1) Meet for annual planning meeting Review Class Treasury Funds begining and end of each FYSolicit and submit news for SAQ quarterly (8/1 winter issue, 11/1 spring issue, 2/11 summer issue, 5/1 fall issuePromote Milestone class news on website and social media
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Oversee class biannual newsletterContinue work on 50th bookFund Team Coordinator(s) 1) Continue volunteer recruitment, assign links 2) Outreach to classmates during Smith Fund fundraising campaigns 3) Plan team fundraising meeting(s) 4) Contribute to class biannual newsletterSubmit Treasury reiumbursements (ongoing)
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Assist in over-all planning with Reunion chairsClass programming continuesSpecial Gift Chair(s) 1) Strategize with team and Smith GOs 2) Begin solicitations
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Promote class engagement ideas/opportunitiesPlanned Giving Chair(s) 1) encourage participating PG webinars 2) acknowledge PG gifts 3) outreachto Grecourt members to book RBIs 4) Contribute to class biannual newsletterWork with Reunion Chair(s) on reunion budget
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Contribute to class biannual newsletter
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Reunion YearPresidentsReunion ChairsFundraisingTreasurerSecretarySocial Media/Web
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Hold Class Officer meeting with entire teamReunion co-chairs host Volunteer meetingFundraising Leadership Team: Fund Team Coordinator(s), Special Gifts Chair(s) and Planned Giving Chair(s) 1) Meet for annual planning meeting Review Class Treasury Funds begining and end of each FYSolicit and submit news for SAQ quarterly (8/1 winter issue, 11/1 spring issue, 2/11 summer issue, 5/1 fall issuePromote Milestone class news on website and social media
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Oversee class biannual newsletterFinalize 50th bookFund Team Coordinator(s) 1) Continue volunteer recruitment, assign links 2) Outreach to classmates during Smith Fund fundraising campaigns 3) Plan team fundraising meeting(s) 4) Contribute to class biannual newsletterSubmit Treasury reiumbursements (ongoing)
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Monthly e-communicationFinalize class programmingSpecial Gift Chair(s) 1) Continue strategies and solicitationsWork with Reunion Chair(s) on reunion budget
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Assist in over-all reunion planning with Reunion chairsPromote class engagement ideas/opportunitiesPlanned Giving Chair(s) 1) encourage participating PG webinars 2) acknowledge PG gifts 3) outreachto Grecourt members to book RBIs 4) Contribute to class biannual newsletter
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Assist in recruting Class Officers for next reunion cycle and overseeng nomination process and votingContribute to class biannual newsletter
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