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Retention and Academic Success Planning Calendar
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DateRole/OfficeTask/EventLinks & NotesContactPurpose
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AUGUST
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8/22/2024All of Campus International Welcome Reception3pm-3:45pm Horizon Room, Williams CenterJacob CzelustaWelcome remarks and reception for incoming new international students
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8/23/2024Department Chairs/FacultyAcademic Advisement (Late Deposits)Morning department meeting from 10-11am; Course Registration Lab from 10:45 am-12pmAmy MarshallOpportunity for academic advisement of students who were unable to schedule a summer advisment session and review of course registration
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8/23/2024Department Chairs/FacultyAcademic Welcome Workshop 1pm-2pm, department meeting for new students, walk to Clock Tower upon completionErin Mroczka/Amy MarshallDepartments host meeting for all new majors on the Friday before classes start as kick of to New Student Orientation
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8/23/2024All of Campus Clock Tower Celebration2pm-3pm, faculty/staff clap for students walking through the Clock TowerErin MroczkaCampus tradition, build sense of belonging
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8/23-25/24New Student ProgramsNew Student OrientationNSO Master Calendar Fall 2024Erin MroczkaProgram serves to be the introduction to the academic community for new students, highlights campus resources, encourages wayfinding and navigation of spaces or services.
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8/26/24- 9/13/24RegistrarEnrollment Verification ProcessStudents complete Active Student Survey and agree to code of conduct in Your ConnectionScott SaundersCoordinate outreach to confirm headcount by Census Date, based on Active Student Survey in Your Connection
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SEPTEMBER
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9/2/24-9/28/24New Student ProgramsExtended OrientationFirst Five Weeks at Fredonia Erin MroczkaNewsletter and workshops sent to students with highlighted engagement opportunities
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9/3/2024Tutoring ServicesDrop in Tutoring Hours BeginFall 2024 Tutoring ScheduleAdam HinoStudents may drop in at 4th floor of Reed Library. Faculty can make referral using Starfish.
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9/2-9/13/2024Faculty/ Academic AdvisingStarfish Never Attended Survey Details will be emailed to instructorsNicole HohensteinRaise flag for students who are registered for classes but not attending in Starfish. Triggers outreach to student to go to class or make change to schedule.
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OCTOBER
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10/1-3/2024Retention and Academic Success; Academic AdvisingComprehensive Mid-Semester Reach OutErin MroczkaText message check in for all student with call to action for new students. Follow up with a Success Coach.
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10/2-23/2024Academic AdvisingAcademic Advising CampaignWhats the BuzzAmy MarshallReach out to students with information on how to set up academic advising sessions; offer preparation workshops
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10/16/2024FacultySubmit mid-term gradesScott SaundersHelps student assess standing, used to trigger concerns in Starfish
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10/14/24- 10/28/24FacultyStarfish Mid-Semester Progress SurveyDetails will be emailed to instructorsNicole HohensteinReport on students not attending, missing assignments, recommend course withdrawal. Triggers outreach to student.
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TBAFaculty/Staff/Academic AdvisingMajor Minors FairAmy MarshallOpportunity for students to connect with departments and explore a major or adding aminor
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10/24/2024Career DevelopmentGrad School FairChris LaGrowOpportunity for students to connect with departments and explore a major or adding aminor
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10/28/24-11/4/24Faculty/Staff/Academic AdvisingAcademic Advising for Spring 2025Amy MarshallRequired semester advising
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NOVEMBER
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TBDAcademic AdvisingCourse Registration assistance Various Locations: Library & Help HubAmy Marshall
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11/6/2024Career Development OfficeWNY Career & Internship FairWNY Career & Internship FairChris LaGrow
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11/8/2024Retention & Academic Success Areas/Departments/Residence LifeNot Registered Outreach Campaign beginsErin MroczkaReport and track Non-Registered Student Data; beging outreach through Janaury
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DECEMBER
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12/20/2024Retention & Academic SuccessLast day to apply for Financial AidErin Mroczka
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JANUARY
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1/16/2025Chairs, Deans, Retention & Academic Success AreasAcademic StandingsErin MroczkaAppeals Submited Dec 27, 2024- Jan 9, 2025
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1/13/2025Retention & Academic Success Areas/Fin Aid/Residence LifeReturning non-enrolled Student PlanningCommunication to students not registered with housing assignments for Spring 2025Erin MroczkaCreate case management plan for those who may be retained with action steps for completion.
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1/17/2025New Student Programs/Departments/Academic AdvisingAcademic Welcome Workshop Erin Mroczka, Amy MarshallFriday before classes start. Departments host meeting for all majors and then walk to Library.
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1/17-21/24New Student ProgramsNew Student OrientationTBDErin MroczkaProgram serves to be the introduction to the academic community for new students, highlights campus resources, encourages wayfinding and navigation of spaces or services.
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1/31/2025Tutoring ServicesDrop in Tutoring Hours BeginSpring 2024 Tutoring ScheduleAdam HinoStudents may drop in at 4th floor of Reed Library. Faculty can make referral using Starfish.
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FEBRUARY
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2/1/2025RegistrarEnrollment Verification ProcessScott SaundersCoordinate outreach to confirm headcount by Census Date, based on Active Student Survey in Your Connection
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TBAFacultyStarfish Never Attended Survey Details will be emailed to instructorsNicole HohensteinRaise flag for students who are registered for classes but not attending in Starfish. Triggers outreach to student to go to class or make change to schedule.
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MARCH
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3/4-7/2025Retention and Academic Success; Academic AdvisingComprehensive Mid-Semester Reach OutErin MroczkaText message check in for all student with call to action for new students. Follow up with a Success Coach.
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3/4/2025CDO/Departments/Academic AdvisingInternship & ob FairChristoper LaGrowOpportunity for students to find full time employment, internship placement, and temporary summer employment
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TBAFacultyStarfish Mid-Semester Progress SurveyNicole HohensteinReport on students not attending, missing assignments, recommend course withdrawal. Triggers outreach to student.
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3/12/2025Academic AdvisingAcademic Advising CampaignAmy MarshallReach out to students with information on how to set up academic advising sessions; offer preparation workshops
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3/12/2025FacultySubmit mid-term gradesScott SaundersHelps student assess standing, used to trigger concerns in STARFish,
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3/24/2025Faculty/Staff/Academic AdvisingAcademic Advising for Fall 2024Amy MarshallRequired semester advising
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APRIL
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TBDAcademic AdvisingCourse Registration assistance Various Locations: Library & Help HubAmy Marshall
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4/7/2025Retention & Academic Success Areas/Departments/Residence LifeNot Registered Outreach CampaignNot Registered Outreach PlanErin MroczkaReport and track Non-Registered Student Data; beging outreach through June
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MAY
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5/1/2025OSCAROSCAR EXPOJill ReeseShowcase of student creative activities and research
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5/20/2024
AVP for R&AS/Enrollment Services
Readmit/Reinstate Students Campaign beginsErin MroczkaStart outreach communications to former stop out students, runs through July
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JUNE
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Chairs, Deans, Retention & Academic Success AreasAcademic StandingsErin MroczkaAppeals Submitted May 23- June 7, 2025
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TBDNew Student Programs, Academic Advising, DepartmentsJump Start Pre-Orientation Program and Advisementhttps://www.fredonia.edu/student-life/orientationErin MroczkaPre-orientation program for all new students to help them complete enrollment items and academic advisement
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Retention & Academic Success Areas/Residence LifeHousing Deregistration ProcessCommunication to students not registered with housing assignments for fall 2024Erin MroczkaCreate case management plan for those who may be retained with action steps for completion.
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JULY
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New Student Programs, Academic Advising, DepartmentsJump Start Pre-Orientation Program and Advisementhttps://www.fredonia.edu/student-life/orientationErin MroczkaPre-orientation program for all new students to help them complete enrollment items and academic advisement
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