2024 TELPAS Activities Timeline

	A	B	C	D
1	F	WHAT	HOW	WHO
2	Nov. 30	TELPAS Registration File Uploaded	EL students enrolling after this date must be registered in TIDE and the EB indicator set to enable students for TELPAS Exam Administrations.	Student Assessment
3	Nov. 30	Deadline to for Districts to Indicate Special Paper or Holistic Administration of an Online Assessment in TIDE	Paper Administration request made after this date will not be delivered with the Districts Initial Order and will be ordered in the Additional Materials ordering Window.	Student Assessment
4	January 29	Elementary TELPAS Training for Campus Coordinators. This is an “all-in-one” training for Holistic Rating and Online Components. Attendance is required.	Two sessions are available for Elementary– attend the session that works best for you, sessions will be delivered In person	Required for CTCs; Optional for Verifiers & Tech Liaisons
5	January 30	Middle/Intermediate/High School TELPAS Training for Campus Coordinators. This is an “all-in-one” training for Holistic Rating and Online Components. Attendance is required.	Afternoon Session - this session will be delivered In person	Required for CTCs; Optional for Verifiers & Tech Liaisons
6	January	Remind staff the collection of writing samples opens on Feb. 5 for students who will be rated Holistically For TELPAS Writing. Prior approval of a Special Administrator of the Online TELPAS Writing Assessment is required.	January Faculty Meeting (Only required of campuses who will collect TELPAS Writing collections for students previously approved for a Special Administrator of the TELPAS Online Reading and Writing Exam.)	Campus Testing Coor (CTC) and Principal
7	January	Develop ACCURATE LISTS of your EB students. Include waivers, students exempt from one or more domains and students who enroll during the TELPAS window.	Prepare the student rating rosters – Grades K and 1 and special administrations of the online exam in grades 2-12 (prior approval required) Include waivers, EB students receiving SpEd services, and students at satellite locations. Provide raters with any student rating rosters.	Master List and Attendance Clerks; ARD Liaisons; LPAC Administrator
8	January	TELPAS Rater and Test Administrator Manual available online. Test Administrator Manuals will be shipped.	Shipped to districts January 22-26; Campus Coordinators will be notified when the manuals are available for pick up	CTC
9	Before Feb. 02	Designate your Verifier(s) by February 2nd for any holistic writing collections.	Based on previous experience, training, and state requirements (No Paraprofessionals are allowed to be a Verifier. Also, a person cannot be a Rater AND a Verifier.)	CTC and Principal
10	Available Jan. 08	Online training course for TELPAS Assembling and TELPAS Verifying (Gr. 2-12 Writing Collections)	Learning Management System (LMS). Click Continue to Trainings.	Required for Verifiers & CTCs; Optional for Raters
11	Available Jan. 22	Online basic training for K-1 (and 2-12 Special Administration) NEW raters AND returning raters who have not been trained in the last 3 years. Raters who have received NO training after Spring 2021 must participate in online basic training before calibrating.	Learning Management System (LMS) Click Continue to Trainings. New Raters or returning Raters untrained since Spring 2020 complete basic training online, i.e. no training/unsuccessful calibration in 20-21, 21-22 or 22-23.	Raters
12	Jan. 22	CTCs can work with student data – assign students to Rating Test Sessions, verify Years in US Schools, etc.	All student ratings and demographic data is submitted using DEI. Go to LMS. Click Continue to Trainings.	CTC; Tech Liaison (if trained)
13	Late Jan.	Order needed campus supplies and prepare materials to “manage” Special Administrations on the Online Exam including any Writing Sample Collections.	Make copies of Writing Collection Cover Sheet and Writing Collection Verification Checklist; place labels on folders, etc. Each student’s samples must be organized in a separate folder and have a Writing Collection Cover Sheet/ Writing Collection Verification Checklist stapled to the sample.	Verifier(s), CTC
14	Jan. 29	Bilingual/ESL provides calibration tips and things to remember prior to attempting to calibrate on set 1.		CTC , New Raters
15	Feb. 2	Deadline to notify Assessment Dept. of your Monitored Calibration Schedule (K-1 and 2-12 Special Administrations) Proctors should use the sign-in/out sheet for Calibration Sessions provided by Student Assessment – “Calibration Session Roster”	Calibration Sessions must be monitored by certified, non-teaching staff, for example, Peer Facilitators, Librarians, Counselors, Campus Content Specialists, CTCs, Assistant Principals, and Principals. Raters attempting to calibrate must sign-in, work at individual computers independently, and sign-out.	CTC, Administrators, Tech Liaison
16	Feb. 2	Deadline to complete your campus training for Raters and Verifiers on rating and administrative procedures RATERS AND VERIFIERS MUST SIGN OATH OF TEST SECURITY AND CONFIDENTIALITY (NOT a TELPAS-specific oath)	Provide schedule and criteria for collecting writing samples. Explain procedures for managing Writing Collections to Raters.	CTC
17	Feb. 2	Have ACCURATE LISTS of your Raters’ training history on your RATER TRAINING ROSTER. This roster should be ready when Raters begin their training for Spring 2024 on February 5. Training completed this spring must be updated on your Rater Training Roster.	Raters who are new to your campus must provide you with a copy of their most recent training certificate(s). If they are an in-district transfer and they do not have a copy please contact Student Assessment.	CTC, Principal
18	Available Feb. 5	Calibration Sets 1 & 2 available – required for ALL Raters - new and returning	Learning Management System (LMS). Click Continue to Trainings.	Raters
19	Feb. 5	Window opens for collecting Writing Samples from all EB who are approved for a Special Administration of TELPAS Reading and Writing. If new EB students enroll on or after Feb. 20, they will not be rated by the receiving campus (but you must check to see if they have completed their online tests). If the student is enrolling from another PISD campus, the previous PISD campus must submit all ratings.	Incorporate writing activities into lesson plans. Teacher (Rater) reviews samples FIRST to confirm criteria are met, then passes them to the Verifier to verify	CTC, Verifiers, Raters, Content Area Teachers, and EB students
20	Feb. 5	Bilingual/ESL provides tips and reminders to assist the rater before the 2nd calibration attempt. This course is required if the Rater is unsuccessful at calibrating on set 1. Raters must complete this eCourse prior to attempting Set 2.	Search in Eduphoria under e-course “TELPAS Rater Review Prior to Second Calibration”. TELPAS K-1 Review Prior to Second Calibration 2023 TELPAS 2 - 12 Review Prior to Second Calibration 2023	Raters
21	Feb. 5	Calibration Window opens for TELPAS Raters	All Raters (new and returning) must calibrate successfully during the window.	CTC, Administrators
22	Feb. 5 - Mar. 1	Writing Collection Window	Follow Writing Collection Schedule	Teachers, Raters and Verifiers
23	Feb. 9	Deadline to notify Assessment Dept. of your online Reading test and Listening/Speaking test schedule. (Online Test must be completed prior to Spring Break)	Assess number of computers available, locations, and number of EB students who will take online Reading test and Listening & Speaking test.	CTC, Technology Liaison
24	Feb. 9	Notify Student Assessment of Special Administrations for grades 2-12	Determine if you have any students who need to take TELPAS Reading on paper; AND determine if you have any students who need to be holistically rated for Listening and/or Speaking. Note that if a student is EXEMPT for Listening OR Speaking, the non-exempt domain must be rated holistically, as those two domains are assessed in one online test.	CTC
25	Feb. 14	The deadline for campuses to complete the Monitored Session for Calibration Set 1 is Feb. 14	Only for raters at grades K-1 and those campuses with students who will receive a special adminstration of an online TELPAS exam for listening and speaking
26	Feb. 16	Deadline to complete Online Test Administrator training	Review TELPAS Reading Test Administrator Manual, including test security, testing procedures, and online functions	CTC
27	Feb. 19 - Mar. 08	Window for all online TELPAS assessments	District Window for completing online Test Administrations	CTC
28	Feb. 19 - Mar. 29	TELPAS (and TELPAS Alt) Window Monitor ALL students who enroll during TELPAS window; double check those enrolling before window. The writing collection starts before the TELPAS window, but you can test students online and enter ratings ONLY during the Feb 19 to Mar 29 window	Use the “New Enrollee” document or similar form. Communicate with your Attendance Clerk/Registrars to determine if EB students have enrolled	Attendance Clerk, Registrar, Master List Clerk, CTC
29	Feb. 19	Students who enroll from other districts, countries or states on or after Feb. 19 are not holistically rated in grades K-1; all students in grades 2-12 must complete all online assessments before the close of the assessment window. NOTE: K-1 and special administration EB students enrolling during the TELPAS window who are transferring from another PISD campus within the district must be holistically rated by the sending campus.	Communicate with Attendance Clerk/Registrar, other districts, and other PISD campuses including Guidance Center and The Summit. Also contact the Student Assessment Dept. if you need assistance.	CTC, Attendance Clerk, Registrar
30	Feb. 23	Deadline to Complete Monitored Session for Calibration Set 2 if required	Only for those campuses with raters who were not successful on calibration set 1
31	Mar. 8	District deadline to complete all online test administrations	Any EB student enrolling during the TELPAS window, including any day during the last week, who has not taken the Reading and Writing and/or Listening & Speaking test, must be tested by 5 pm on March 31st.	Listening/ Speaking & Reading Test Administrators, CTC, Tech Liaison
32	Mar. 13-17
33	Mar. 20	District deadline to submit all TELPAS ratings for students rated holistically in Data Entry Interface (DEI). We HIGHLY encourage you to avoid waiting to the last week.	Any EB student who enrolled after Feb. 20 from another district will not need ratings from your campus. If a student enrolled from another PISD school, please work with the previous campus to ensure ratings are complete and entered in DEI	Ratings Administrators, CTC, Tech Liaison
34	Mar. 20	District deadline to enter student responses into the DEI for students who received a Special paper administration of the TELPAS Reading Exam . We encourage you to avoid waiting to the last week.	Any EB student who enrolled after Feb. 20 from another district will not need ratings from your campus. If a student enrolled from another PISD school, please work with the previous campus to ensure ratings are complete and entered in DEI.	Ratings Administrators, CTC, Tech Liaison
35	Mar. 25-27	Submit Required Documentation to Assessment Dept. Schedule an appointment to return your TELPAS documentation BEFORE April STAAR	Refer to the “Return Checklist for TELPAS” to see what you return and what you retain on campus. The Returns Checklist also tells you when originals or copies are accepted.	Principal CTC
36	Mar. 25-27	Use these days as a Verification window. On these last 3 days of TELPAS window, you should be confirming all online tests, ratings, and years in US Schools are COMPLETE.	Campuses review all TELPAS entries. If you discover you have not entered Ratings or administered the Online test to an EB student, do so during the Verification Window. All information will be extracted from the system at 5 pm on March 29.	CTC, DTC
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