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Library:
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Director:
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TaskDate CheckedWhoContition SatisfactoryCondition UnsatisfactoryCommentsInstallation DateReplacement Cycle in Years
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Exterior
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1. Contracts or arrangements for regular maintenance and/or materials and equipment are established for maintenance of library grounds, including lawn, flowers, shrubs, trees, flag poles, bike racks etc.
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2. A regular schedule and/or a preventive maintenance contract or arrangement has been established for the air conditioner.
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3. Maintenance of exterior signage is planned.
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4. Contracts or arrangements and/or equipment and materials are established to maintain library sidewalks and parking.
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5. A plan for painting of parking lot stripes, handicapped symbols is established.
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6. Contracts or arrangements for regular removal and/or materials and equipment for snow and ice removal are established including days and hours when the library is not open to the public, based upon local codes.
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7. Inspection of widows and exterior doors for air seal and structural integrity. Repair and/or replacement of windows and doors.
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8. The roof, mortar and foundation should be inspected periodically or as deterioration is noticed, by a professional.
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9. Rain gutters, down spouts and runoff devices should be inspected for integrity and leakage.
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10. Large rocks, bricks or other debris that could damage the siding or windows should be removed.
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11. Outside water spigots should have the handles removed or valves replaced with those that have a removable turning device.
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12. Eaves, overhangs and porches should be inspected for wasp, mud dauber nests and removed as needed.
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13. Exterior electrical HVAC, main electrical panel, and other exposed electrical boxes should be locked
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14. Exterior electrical outlets should be in weatherproof boxes and be rated GFCI and all outlets covered (covers working).
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15. Exterior lighting is in working condition and provides sufficient illumination of all entrances and parking areas.
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16. The grounds are free of dead limbs and/or whole trees.
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Safety and Safety Equipment
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17. Fire Extinguishers are placed per local fire codes (usually each exit and utility room) and a regular professional inspection schedule is established to insure proper operation.
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18. Cords on window coverings, especially in public areas, are safely attached to avoid accidents.
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19. A regular plan to inspect, clean and maintain smoke alarms and carbon monoxide detectors is established.
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20. All staff is trained to be aware of displaced rugs and trip hazards in staff and public areas.
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21. All staff knows where the main shut off is for gas, electrical and water and these shutoff valves are marked with tags. All employees should know how to operate shutoff valves.
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22. Emergency and exit lighting is in place and a regular schedule of inspection (disconnected power run time is adequate for egress) is established to insure proper operation. Use the test button, or unplug for testing on monthly basis.
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23. Bathrooms, kitchens and other isolated rooms should have a reachable flashlight, or simple plugin emergency light.
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24. Electrical cords must not be run under carpets and should not run across walk ways. Approved cord covers may be used temporarily.
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25. Electrical outlets in children’s areas must have safety caps installed in unused outlets.
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26. All exit doors must be unlocked during business hours or have interior crash handles. They must be free of obstructions – inside and outside – and open easily and freely and be clearly marked.
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27. Storage in the HVAC (furnace/heater) room is discouraged. All combustible materials need to be at least 3 feet from the heating unit (including water heaters).
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28. Storage areas should be orderly with secure shelving mounted to walls with safety straps and meet fire codes.
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HVAC
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29. A regular schedule for changing Air Conditioner/Furnace filters has been established per manufacturer’s recommendation.
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30. A regular schedule of inspection and preventive maintenance is established for the building HVAC system, including flus, burner/burner fans, condenser fins and Freon levels.
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31. A regular schedule and preventive maintenance is established for humidifying or de-humidifying systems.
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32. Per local codes, boiler maintenance and repair scheduled.
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33. A regular schedule of inspection and maintenance is established for the ventilation system.
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Interior
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34. A preventive maintenance and/or repair contract has been established for any automatic doors.
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35. Elevators and other lifting devices are inspected regularly, per local code, and a preventive maintenance contract is established.
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36. A regular schedule is established to maintain the floor covering (carpets, tile, wood, etc.).
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37. Wall shelving is secured.
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38. A regular cleaning maintenance schedule is established.
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39. Ceilings are examined for stains, which indicate the presence of a water leak.
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Plumbing
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40. Domestic Hot Water is inspected when necessary and advance financial plans are in place to replace water heater when appropriate.
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41. A regular schedule of maintenance is determined for drinking fountains to address functional issues such as chemical or hard water build-up.
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42. Water heaters, boilers, furnaces need to be checked for leaking or seeping pipes. Rust and corrosion are signs of leaks.
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Electrical
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43. The library is compliant with all electrical codes as determined by a professional electrician, including, but not limited to, circuit panels (enough capacity, grounded).
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44. Interior lighting is checked regularly. Bulbs and fluorescent ballasts are replaced as needed.
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45. Replacement bulbs and any equipment necessary to replace light bulbs is on-hand.
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46. All interior electrical junction boxes in storerooms, utility rooms, water heater rooms must be covered with plates.
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47. Interior electrical outlets in kitchens and bathrooms should be rated GFCI.
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Miscellaneous
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48. Where appropriate and necessary to avoid injury, chair mats are purchased.
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49. Equipment and supplies are on hand to remove graffiti. Materials and techniques may differ for different surfaces.
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50. Procedures are established to repair, replace or add interior signage as necessary.
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51. A regular inspection and treatment schedule of termites and other pests is established.
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