Lea Regattas - Risk assessment.xlsx

	A	B	C	D	E	F	G	H	I	J	K	L	M	N	O	P	Q	R	S	T	U	V	W	X
1		HAZARD			Potential hazardous event	Barriers to reduce probability		Actions to maintain		Probability (A-E)	Potential harm		Controls to reduce severity		Actions to maintain		Severity (1-5)	Combined risk level	Committee	Event RSA	Launch drivers	Control Comm.	Marshals/Umpires	Competitors

2	Water
3	1	Extraordinary conditions (rough or fast water)			Capsize/swamping. Difficulty landing	Racing suspended/cancelled if conditions unsafe		Committee decides whether conditions unsafe		B	Rowers get wet/cold. Possibility of hypothermia. Drowning.		Provision of first aid. Provision of marshals and support launch to assist/tow competitors. Emergency Action Plan.		Pre-event review of EAP, training, equipment and launch safety kit.		3	Low	X	X	X	X
4	2	Water-borne hazards			Infected water comes into contact with cuts/is swallowed	Crews wash hands; keep water bottles clean, etc.		Policy circulated in Safety Plan		B	Water-borne illness (e.g. Leptospirosis)		Capsized reminded of need to consult doctor if exhibiting flu-like symptoms.		Pre-event review of EAP, training.		3	Low	X	X
5	Weather
6	1	Lightning			Lightning strike	Thunderstorm plan ("30:30 rule") in place - event suspended by control/umpires; crews seek shelter		Thunderstorm plan circulated with race docs		A	Serious injury. Death		Provision of first aid, warm indoor areas, and hot showers. Provision of marshals and support launch to assist/tow competitors. Emergency Action Plan.		Pre-event review of EAP, training and equipment.		4	Low	X	X		X	X
7	2	Poor visibility			Collision	Review of forecast and on- the-day conditions Event suspended by control/umpires if visibility unsafe		Policy circulated in Safety Plan		B	Capsize. Injury. Boat damage						3	Low	X	X		X	X
8	3	Hot temperatures			Over-exposure	Review of forecast and on- the-day conditions.		Policy circulated in Safety Plan		D	Sunburn. Dehydration. Hyper/hypothermia						1	Low	X	X		X	X	X
9	4	Cold temperatures			Over-exposure	Review of forecast and on- the-day conditions.		Policy circulated in Safety Plan		D	Sunburn. Dehydration. Hyper/hypothermia						1	Low	X	X		X	X	X
10	Other water users
11	1	Other rowing boats			Collision. Tangle	Circulation plan in place (usual navigation rules). Marshals at either end of and along race course. Anglers obstructing will be asked to secure their lines during racing. All other organised users of the river (Kayak club, Anglers, Springhill marina and moored boats) will be informed both verbally and by email / letter with at least two weeks notice and any concerns raised acted upon.		Circulation plan shared with competitors. Notifications made through London Boaters, Canal and River Trust, British Rowing website. Regatta Organising committee to have standing item for meetings regarding concerns of or about other river users.		D	Capsize. Injury. Boat damage		Provision of first aid. Provision of marshals and support launch to assist/tow competitors. Marshals will communicate with pilots of cruisers at the earliest oportunity to advise them of the situation and facilitate there earliest movement through the course. Emergency Action Plan.		Pre-event review of EAP, training, rescue equipment and launch safety kit.		2	Moderate	X	X	X	X	X	X
12	2	Anglers (fishing lines)								B							1	Low	X	X	X	X	X
13	3	Other craft (e.g. narrowboats, canoes)								C							2	Low	X	X	X	X	X	X
14	4	Moored craft								D							2	Moderate	X	X	X	X	X	X
15	5	Safety boat			Collision (incl. propeller) Swamping from wash	Boat driven only by qualified drivers (according to Lea RC rules) with full knowledge of Safety Plan. Kill cord in use in case of man overboard.		Circulation plan shared with launch drivers.		B							2	Low	X	X	X	X	X
16	Marshals
17	1	Vertical river banks			Capsized crews have difficulty escaping river	Competitors warned about inaccessability of shore in race docs. Safety boat available to assist.		Circulation plan shared with competitors.		B	Injury.Drowning		Provision of first aid. Provision of marshals and support launch to assist/tow competitors. Emergency Action Plan.		Pre-event review of EAP, training, rescue equipment and launch safety kit.		4	Moderate	X	X	X
18	2	Wildlife (e.g. swans)			Collision. Attack	Competitors instructed not to disturb wildlife. Racing delayed if wildlife obstructing course.		Policy circulated in Safety Plan		B	Injury		All marshals will read the safety documents and recieve a verbal briefing either the evening before or on the morning of the event				2	Low	X	X	X
19	3	Blind corners in marshalling zone			Collision	Crews instructed to keep right in Circulation Plan		Circulation plan shared with competitors.		D	Capsize. Injury. Boat damage						2	Moderate	X	X	X			X
20	4	Weeds			Collision/tangle	Competitors to avoid weeds. Substantial growth to be removed or notified to competitors.		Circulation plan shared with competitors. Regular communication with Canal and River Trust re. weed removal in lead-up.		D	Capsize. Injury. Boat damage						2	Moderate	X	X	X			X
21	5	Cyclists on towpath			Collision	Competitors notified of shared-use towpath and discouraged from cycling with races.		Policy circulated in Safety Plan		A	Injury						1	Low	X	X				X
22	Going afloat and landing
23	1	Boats on and around landing stage/finish			Collision (with boats, people, bank)	Boating/landing allowed only between racing divisions to avoid obstructing finish line Crews boat pointing upstream, on the upstream end of landing stage. Crews land pointing upstream, on the downstream end of landing stage. All participants are under an obligation (by competition rules) to read safty documents which will be sent tp their clubs within 5 days of the event. All external club participants will recieve a briefing and be reminded of this obligation upon arrival.		Circulation plan included in race docs. Marshals/boat wranglers in boating and marshalling areas to assist crews		A	Capsize. Injury.Boat damage		Provision of first aid. Provision of marshals and safety launch to assist. Emergency Action Plan. Crews responsible for fixing own equipment		Pre-event review of EAP, training, equipment and launch safety kit.		2	Low	X	X			X	X
24	2	Landing stage			Slip/fall. Boat impacts landing stage	Protective bumpers on landing stage Crews responsible for taking care of equipment		Landing stage checked for integrity prior to event		A	Injury. Boat damage						2	Low	X	X			X	X
25	Handling boats on land
26	1	Handling boats			Collision (with boats, vehicles, people, landing stage) Dropped equipment Slip/fall	Reliance on crew competency and compliance with RowSafe		Safety Plan included in race docs		A	Injury. Equipment damage		Provision of first aid. Provision of marshals to assist. Emergency Action Plan. Crews responsible for fixing own equipment		Pre-event review of EAP and training.		2	Low	X	X			X	X
27	2	Maneuvering boat trailer in parking area			Collision. Dropped equipment	Reliance on competency and compliance with RowSafe Drivers accompanied by two banksmen to assist with maneuvers		Parking banksmen policy included in race docs. Marshal on site to assist		A	Injury. Equipment damage				Pre-event review of EAP and training.		2	Low	X	X			X	X
28	Faulty, incorrectly set and poorly maintained equipment
29	1	Oarlocks			Malfunction or failure while under way	Crews responsible for ensuring safety of own equipment (following British Rowing Rules of Racing and RowSafe)		Policy circulated in Safety Plan. Spot-checks made by control commision umpires or deputies in boating area. Unsafe crews not allowed to boat.		C	Capsize. Injury. Boat damage		Provision of first aid. Provision of marshals and support launch to assist/tow competitors. Emergency Action Plan.		Pre-event review of EAP, training, equipment and launch safety kit.		1	Low	X			X	X	X
30	2	Unsecured heel restraints								B							3	Low	X			X	X	X
31	3	Lack of boat flotation (hatch covers or buoyancy bags)								A							4	Low	X			X	X	X
32	4	Unsecured bowballs								B							3	Low	X			X	X	X
33	5	Inadequate cox lifejacket								B							4	Moderate	X			X	X	X
34	6	Other equipment (e.g. steering, footstretchers, seats, oars)								C							1	Low	X			X	X	X
35	Other
36	1	Pre-existing health conditions			Illness causes health emergency	Reliance on competitors and coaches' awareness and ability to manage own health conditions. Competitors advised to seek help if feeling unwell.		Policy circulated in Safety Plan.		B	Various		Provision of first aid. Emergency Action Plan.		Pre-event review of EAP and training.		3	Low	X	X				X
37	2	Stairs			Slip/fall	Equipped with handrails		Regular building inspections by Facilities Team.		A	Injury						2	Low	X	X
38	3	Electric shutters			Closure while person underneath	Doors are all closed only by a switch immediately adjacent. This must be held until the doors are closed.		Regular building inspections by Facilities Team.		A	Injury						2	Low	X	X
39	4	Fire			Out-of-control fire	Existing fire measures (doors, signs, extinguishers, etc.) clearly displayed on premises and communicated to competitors.		Policy circulated in Safety Plan. Regular building inspections by Facilities Team.		A	Death		Use of extinguishers. Emergency Action Plan. All to follow existing evacuation procedure (to field behind boathouse)		Pre-event review of EAP and training.		4	Low	X	X	X	X	X	X
40	5	Damage to tow path			Regatta accessories using stakes in the towpath to secure them	Any towpath based accessories will be secured with weights . No stakes will be used.		Regatta OC will bear this in mind when planning		A	Injury or damage to towpath or burried services		No stakes, guy ropes will be used for any structure.				2	Low	X	X	X	X	X	X
41	6	Anti social behaviour			Members of the public objecting to the regatta either verbally or physically	Marshals, officials and umpires will be briefed on the negative feelings of a minority of river user to the rowing fraternity. They will stay alet to any anti social behaviour starting and act immediately to de-escalate it.		Initially Marshals / officials will try to calm the situation, if this is unsuccesful they will contact the regatta chair by radio or phone who will ask the local Springfield police to attend on 07825967820		A	Offence or injury		Local police will be informed of the event and asked to be on standby should they need to attend		Springfield ward police number available to officials and in race documents		2	Low	X	X	X	X	X	X
42	Safeguarding
43	4	Harm, either physical or emotional to child competitors			Attending child caused harm or put in a vulnerable situation by adult(s) or other child(ren)	Junior coaches from host organisation (Lea RC) along with other officers of the club have received recent safeguarding training to raise awarness of the possibility of safeguarding issues and how to respond.		All junior competitors will be registered with control and a supervising adult identified (via BROE2 system) with contact details. Club officials and a team of nationaly registered (with British Rowing) umpires will be alert to any potential safeguarding situation.		A	Child suffers physical, emotional, or sexual harm due to the actions of others. Reputational damage to the club and the sport of rowing		The event has appointed a qualified and experienced Welfare officer whose contact details are available on regatta documentation and will be available on control to any children who need them or any adult that has safeguarding concerns. The event will be run in compliance with the BR safguarding guidlines and RowSafe.		Ensure that the welfare officer is available on the day and visible to competitors and visitors. Have a contingency plan in case the primary welfare officer is unavailable.		4	Low	x	x	x	x	x	x
44
45				People			Assets		Probability
46									A			B		C		D				E
47									Highly improbable (has not been known to happen in rowing)			Improbable (has been known to happen in rowing)		Possible (could happen to about 1% of the club's active members per decade)		Probable (could happen to about 1% of the club's active members per year)				Highly probable (could happen to about 10% of the club's active members per year)
48	Severity		1	Slight injury or health effect (Requires little or no treatment; no need to take time off rowing or training)			Minor damage to equipment (<£100)		Low			Low		Low		Low				Moderate
49			2	Minor injury or health effect (Requires First Aid or rest; potentially a few days off rowing or training)			Damage repair costs low (£500)		Low			Low		Low		Moderate				Substantial
50			3	Moderate injury or health effect (Requires treatment beyond simple First Aid; potentially a week or so off rowing or training)			High damage repair costs (>£1000)		Low			Low		Moderate		Substantial				Intolerable
51			4	Major injury or health effect (Requires hospital treatment for more than one day; potentially a few weeks off rowing or training)			Very high damage repair costs (loss of boat, 3rd party damage)		Low			Moderate		Substantial		Intolerable				Intolerable
52			5	Fatality or Life Threatening Injury or Health Effect (could end a rowing career or cause hospitalisation for a few months)			Major damage & major costs (loss of several boats, high 3rd party damage)		Moderate			Substantial		Intolerable		Intolerable				Intolerable
53
54				Low			An acceptable level of risk. No additional barriers/controls are required. Start or continue the activity but check that the current barriers/controls remain effective.
55				Moderate			An acceptable level of risk that should be reviewed. Implement additional barriers/controls to reduce the risk if the opportunity arises. Start or continue the activity with care.
56				Substantial			An unacceptable level of risk. Improve the barriers/controls and allocate resources to reduce the risk. Do not start or continue the activity until the risk has been reduced.
57				Intolerable			An unacceptable level of risk. Improve the barriers/controls and allocate resources to reduce the risk. Do not start or continue the activity until the risk has been reduced. Prohibit the activity if it is not possible to reduce the risk.
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