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Class 4 Coordination and Tasks
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FAIR COORDINATION TEAMName(s)Notes
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Fair Coordinator(s)Ava
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Volunteer fair T-shirtsFair T-shirts are in the CA container. Collect one this week and take it home; wash and return it after the fair.
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School Class Stalls Coordinator(s)Dace
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Split to lower school / upper school If shared
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Groundskeeper - Lead. Mark
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Entertainment Manager. Paul
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Publicity. Stacey and Julia
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Finance person(s)Gemma + ChiekoManage the money coming into the office, book keeping, money runners, eftpos etc.
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Can be shared, with each person overseeing the money coming into the office for half of the fair.
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External commission stallsKirsty / MikeCoordinate with the CA in Term 2 about contracting external stalls to attend this years fair. Liaising with the CA and regularly checking the dedicated email account to send a recieve contracts. With the help of the fair coordinator(s) and other support, sort out the map of stall locations, mark out lots on field and welcome the stallholders Saturday morning
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Zero Waste Champion of ChampionsClass 10Setup of the zero waste station with the help of the volunteers below on general fair setup. A zero waste champion/volunteer will be sought from all classes for an hours duty. Class 4 organiser to check in on the zero waste station from time to time, help out as needed.
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Parking See Below, volunteers for AM setups
Parking Control Te Ara Sophia
Parking Control Ombersley Tce
Get up to speed on what will happen on the day. Know where cones etc are ready for Saturday
Manage entry for mobility parking users.
After 10am carparks when are full, cones placed on entrances and then parking team periodically keeps eye on carparking for any problems , particularly emergency space kept clear and Shambala Hairdresser is happy
Reserved parking spaces for Shambala Hair in Te ara Sophia. Cones and cone bars to be setup for two parks by hairdressers
Roping off of the 'Wild Flower' Planting RHS of Hansen Park Entrance needed (Paul K will do this)
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BUILD-UP · Thursday & FridayName Notes
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External fair stall marking · Thursday 29 October, after schoolThe external fair stalls will be marked out after school on Thursday 29 October.
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School-stallholder BBQ · Friday, 4:30pm onwards1Karl NixonFrom 4:30pm onwards, cook about 100 sausages using either the BBQ Trailer or CA BBQ. All food supplied as part of the C7 sausage sizzle stall order.
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2Kirsty2nd BBQ cooker, lend a hand with the bread, vege sausages etc
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Camping onsite overnight Friday1n/aPut up a tent and get your best nights sleep of the year! Security of stalls and other setup outside that has been done on the Friday
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TRESTLES Collect from Risingholme Friday Before 3PM TRAILER or VAN . Two people needed to carry at each end 1Josh / PaulPlan to pick up before 3pm Friday or follow any instructions from Risingholme. COUNT tables and legs as loading or when in school hall to be clear what has been taken is same as Risingholme office believe is there.
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2Dom/ Stephanie Need to collect fencing from Pomeroys + cases of beers!
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set up Marquee for White Elephant 3pm5Gaura, Josh, Jimmy, Fernando, Franziska
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Vibe Keeper 1Mara
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collect chiller from NW with towbar 12pm1Fernando
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TRESTLES Hand out to school stalls in classrooms1CarolinClass 1 Craft (in class 4) , C12 White Elephant in on basketball court, C5 Clothing (in classes 1 and 2)
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Fair setup assistance1Satya groenlund Assist fair coordinator and groundsman, hanging bunting and signs on the verandah, that sort of thing
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Early Saturday Tasks on Fair day NameNotes
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External Stalls Coordinator support1AshArrive for briefing at 7.15am to catch early arrivals. Stallholder arrival from 7.30am.
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2Olly
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7.15am to 10am3Cameron
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Groundkeeper Support / Fair Setup 8am to 9.45am1Gordy McFarland
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Groundkeeper Support / Fair Setup 8am to 9.45am2Joe
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Groundkeeper Support (Packup 3pm to 4.30pm)1Mara
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Groundkeeper Support (Packup 3pm to 4.30pm)1Christine Wong
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Parking Control Te Ara Sophia Fifield Tce 7.15am to 10am1CarolinAll morning parking helpers: briefing at 7:15am to catch early arrivals. Stallholders arrive from 7:30am. Fifield access and parking are limited to Class 5 internal stalls, external stalls with an internal space, and a few key staff members. Not public parking.
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Parking Control Ombersley 7.15am to 10am2Sally Stockwell-Porter
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Parking Control stallholders 7.15am to 10am1Franziska
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Parking Control stallholders 7.15am to 10am2Hannah
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Parking Control Fair Close 3.15pm to 5pm1Sally3.15pm to 5pm, or until the last stallholder is packed and has left.
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2Tom, Dace
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Entertainment Main Stage setup 9am1Erin Callanan
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2Pete
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3Maddy
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Paul's help - instruments2Sarah, Adam
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Gazebos and Trestile tables distribution 7:15am1jimmy farrant
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Gazebos and Trestile tables distribution 8am 2Erin Callanan
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Gazebos, trestiles, signs helper 8am1Hayley
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Fair Day - Money Running / Carpark Monitoring
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9.30am to 11.30am 1Romy Barbier
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Money Runners (+distribute floats)2Stacey Martyn
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11:30am to 12:30pm 1Sally Stockwell-Porter
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Money Runners2Stephanie Campbell
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12:30pm to 2.00pm1Samadhi Stuart
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Money Runners2Julie McFarland
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2:00pm to 3:30pm1Christine Wong
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Money Runners2Stephen YeePerson 2> C1 (room4), C12 (Hall), C6 juicies (upper school), C8 (upper school), C11 games, Te Ara Sophia Carpark 1/2 hour checks.
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Fair Day - Eftpos office duty RosterName Notes
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9.45 to 11:001ChiekoYou will be trained on the spot - you don't have to know how to work an eftpos machine, but a quick learner with technology would help
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11:00 to 12:001Alana Farrant
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12:00 to 1:001Karl Nixon
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1:00 to 2:001Sara Nixon
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2:00 to 3:001Devon Francis
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Info Desk / Toilet InspectionsNameNotes
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10.00 to 11:002Tom & HayleyWe will have a gazebo on grassy knoll (good view of the entertainment!) with a Walkie Talkies and cell ph. numbers. Point of contact for questions, contacting on duty first aiders if needed. Also checking toilets hourly when a fair team member makes its two at the info tent.
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11:00 to 12:002Franziska & AdamOur Entertainment lead is not there on the day so questions/assistance from stage crew (school music/AV dept) may come our way
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12:00 to 1:002Fernando & Jai/Satya
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1:00 to 2:001Maddy
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2:00 to 3:001Remy
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After Fair Day
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Pack up marquees, Gazebos & Trestle Tables Sat afternoon once fair ends6Gaura, Stephen, Pete, Dace, Jimmy, Ash, Class 4 pizza and beers after pack-up, around 4:30pm on Saturday 31 October.
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Return NW trailer sunday morning1Fernando.need towbar
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TRESTLES Return to Risingholme MONDAY TRAILER or VAN. 2 PEOPLE1
2		Franziska, Adam (trestles)
Paul and Sarah(stage)		return anytime before 11am on Monday 4th November
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Fair Coordinator / other team invited to debrief at next Tuesday Evening monthly CA meeting or a time that suits
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10:00 to 11:00
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11:00 to 12:00
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12:00 to 1:00
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1:00 to 2:00
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