Activity Decision Matrix (revised and approved by Health & Safety Task Force, 27 July 2020)

	A	B	C	D	E	F	G
1	Activity Decision Matrix by Phases (revised 27 July)
2	State Public Health Phasing		Phase 1	Phase 2	Phase 2	Phase 3	Phase 4

3	Activities		(Most restrictive) Very High Alert Level Only Essential Operations	High Alert, Highest On-Campus Restictions	High Alert Level Low Density Operations	Moderate Alert Level Medium Density Operations	(Least restrictive) Low Alert Level High Density Operations
4	Pre-semester	Orientation, Pre-arrival travel	N/A, only essential students & staff on campus.		Students with COVID-19 OR flu-like symptoms, or students arriving from areas of high COVID-19 transmission self isolate or quarantine for a predetermined period of time.	Students with COVID-19 OR flu-like symptoms, or students arriving from areas of high COVID-19 transmission self isolate or quarantine for a predetermined period of time.	Any student with COVID-19 or flu-like symptoms self-quarantines for a predetermined period of time.
5		Orientation, Residence Halls move-ins	N/A, only essential students & staff on campus.		Students may move into dorms in small groups (e.g. 10 or less) with physical distancing in place. (register for times to move in?)	Students may move into dorms in medium sized groups (e.g. 50 or less) with physical distancing in place.	Students may move into dorms as usual.
6		Orientation, In-person activities	N/A, only essential students & staff on campus.		Limit any in-person activities to small sized groups (e.g. 10 or less) with physical distancing in place	Limit any in-person activities to medium sized groups (e.g. 50 or less) with physical distancing in place.	No limits on in-person activities.
7	Teaching and learning	Modes of instruction available	N/A, students not on campus. Instruction is fully remote/virtual.		Faculty determine appropriate mode for instruction; hybrid or online instruction encouraged. Under no circumstances should faculty use modes that require more than 10 people in the same indoor classroom.	Faculty determine appropriate mode for instruction; hybrid or online instruction encouraged.	All classes may return to full occupancy.
8		Classrooms, General Use			Classroom capacities determined by Instructional Working Group using appropriate public health restrictions (e.g., 36 square feet for each person, minimum). Under no circumstances should more than 10 people be in the same indoor classroom.	Classroom capacities determined by Instructional Working Group using appropriate public health restrictions (e.g., 36 square feet for each person, minimum)	All lecture halls may return to full occupancy
9		Classrooms, Specialized			Classroom capacities determined by departments managing spaces using appropriate public health restrictions (e.g., 36 square feet for each person, minimum). Under no circumstances should more than 10 people be in the same indoor classroom.	Classroom capacities determined by departments managing spaces using appropriate public health restrictions (e.g., 36 square feet for each person, minimum)	Near or at full capacity.
10		Classroom Buildings, Hallways			Classes should be scheduled with increased breaks between class so that students can leave classrooms without crowding hallways. High-touch surfaces should be sanitized regularly (e.g. multiple times a day).	Classes should be scheduled with increased breaks between class so that students can leave classrooms without crowding hallways. High-touch surfaces should be sanitized regularly (e.g. multiple times a day).	Normal health safety protocols.
11		Library & Learning Technologies	Library building closed, staff work remotely to provide key services and support. No circulation of items in the collection or physical ILL. Electronic only ILL and reserve services available as staffing allows.		Library building closed to non-building residents, most staff work remotely, those that need to complete tasks on campus can do so on a limited and as-needed basis. Stacks closed to patrons, curbside pick-up for resources held in the collection. Continue with electronic only ILL and course reserves services.	Library building open to the campus community in limited capacity via card swipe with a reservation or appointment only. Stacks closed to patrons, curbside pick-up for resources held in the collection. Continue with electronic only ILL and course reserves services. Regular cleanings to take place.	Library building open during new normal hours via card swipe. Reservations no longer necessary. Stacks re-open for patron access. Resume physical ILL and other services as staffing and safety precautions allow. Regular cleanings to continue.
12		Teaching, Learning, & Research Collaboratory Collaboratory - related consultation services	No classes or meetings are being held in the Collab. Consultations with students, faculty, and staff on learning technologies and digital scholarship and pedagogy are held virtually.		No classes or meetings are being held in the Collab. Consultations with students, faculty, and staff on learning technologies and digital scholarship and pedagogy are held virtually.	Collab available for HyFlex classes (by application) following social distancing measures (this assumes that HyFlex technology has been installed. If no HyFlex technology installed, no classes will be held in the Collab; can be an emergency space if necessary). Meetings possible following social distancing guidelines by reservation only. Consultations with faculty on learning technologies and digital scholarship and pedagogy are held virtually. Some computers removed from amoeba to ensure social distancing.	Collab available for all classes and meetings following usual application/reservation protocol. Consultations with students, faculty, and staff on learning technologies and digital scholarship and pedagogy are held in-person and virtually.
13		Quaker Archives & Art Gallery	Collections are closed, remote services available per staffing availability.		Continue and expand on remote services as staffing permits.	Collections open for campus community on a limited basis, no outside researchers or guests.	Collections open for campus community on new normal schedule, outside researchers and guests by reservation (dependent on college policy/campus access to outside visitors).
14		Accessibility Resource Center (ARC)	Meetings (intakes and check-ins) will be provided remotely. No drop-ins permitted Some accommodation plans will be done via remote review instead of intake (due to limited staffing availability) Assistive technology training will be done remotely Alternative testing accommodations will be administered remotely. Documentation and testing materials will be submitted online or through inner-office mail. ARC will provide digital copies only when available from Access Text or Bookshare. ARC will not scan student books. Faculty must provide their own own texts. Smart pens and ALDs will be sanitized between users and delivered through inner-office mail ARC will not loan headphones Changes will be made based on CDC, College, State, and Federal guidelines		Meetings (intakes and check-ins) will be provided remotely. No drop-ins permitted. Some accommodation plans will be done via remote review instead of intake (due to limited staffing availability) Assistive technology training will be done remotely Alternative testing accommodations will be administered remotely unless the faculty member requests in-person testing in writing. ARC testing rooms can hold 1-3 people. Testing will occur by block schedule only. Cleaning will occur between tests blocks. Daily caps may be put in place. Documentation and testing materials will be submitted online, through inner-office mail, or drop-box. Smart pens and ALDs will be sanitized between users and delivered through inner-office mail ARC will provide digital copies only when available from Access Text or Bookshare. ARC will not scan student books. Faculty must provide their own own texts. ARC will not loan headphones Changes will be made based on CDC, College, State, and Federal guidelines	Meetings (intakes and check-ins) will be provided remotely and in-person. Drop-ins may resume Some accommodation plans may be done via remote review instead of intake (due to possible limited staffing availability) Assistive technology training will be provided remotely and in-person Alternative testing accommodations will be provided remotely or in-person. Cleaning supplies will be provided for students to clean their own stations. Maximum of 3 testers/room. Staff will clean during peak times. Documentation and testing materials will be submitted online, through inner-office mail, or drop-box. Smart pens and ALDs will be sanitized between users and delivered through inner-office mail or may be picked up in person Headphones may be loaned out and will be sanitized between uses. ARC will provide digital copies only when available from Access Text or Bookshare. ARC may resume scanning student books depending on staffing. Changes will be made based on CDC, College, State, and Federal guidelines	Meetings (intakes and check-ins) will be provided remotely and in-person. Drop-ins may resume Some accommodation plans may be done via remote review instead of intake (due to possible limited staffing availability) Assistive technology training will be provided remotely and in-person Alternative testing accommodations will be provided remotely or in-person. No capacity requirements. Cleaning supplies will be provided for students to clean their own stations. Staff will clean during peak times. Documentation and testing materials will be submitted online, through inner-office mail, or drop-box. Smart pens and ALDs will be sanitized between users and delivered through inner-office mail or may be picked up in person Headphones may be loaned out and will be sanitized between uses. ARC will provide digital copies only when available from Access Text or Bookshare. ARC may resume scanning student books depending on staffing. Changes will be made based on CDC, College, State, and Federal guidelines
15		Learning and Writing Center (LWC)	Staff work remotely to provide key services and support (tutoring, presentations, consultations, and workshops). Online access to learning resources provided. Learning Strategies classes taught online. LWC tutoring, front desk, and study spaces closed.		Staff work remotely to provide key services and support (tutoring, presentations, consultations, workshops). Online access to learning resources provided. Learning Strategies classes taught online. LWC tutoring, front desk, and study spaces closed.	Tutoring, presentations, consultations, and workshops will continue virtually unless in-person is necessary. Limited in-person tutoring sessions (as necessary) will take place in 210 with screens, masks, and separate computers. Online access to learning resources continued. Learning Strategies classes taught online. Individual study spaces, 205, 208, 209, 210 (5), 210A, and 213 (7) available for reservation. (205, 210A, and 213 may not have adequate ventilation. This needs to be assessed. 209 is a walk through area.) Front desk closed, no materials (headphones, etc.) loaned to patrons.	Most tutoring, presentations, consultations, and workshops will take place in-person* with virtual options available as needed. Study spaces in 210, 213, 208, and 210A will be available without reservations. Physical and online access to learning resources. Learning Strategies classes taught in-person.* Front desk open* if staffing is available, materials loans resume with cleaning protocols. *Cleaning and distancing protocols in place per CDC guidelines.
16		Global and Off-Campus Initiatives (GOCI)	Staff work remotely to provide full services and support to students, including advising, programming, and support. No “drop-in” hours offered. GOCI space is closed.		Staff will continue to work remotely to provide full services and support to students. No “drop-in” hours offered. GOCI space is closed.	Staff will predominantly work remotely. Some limited “drop-in” hours offered. GOCI space is open by appointment and during “drop-in” hours.	GOCI will reopen to normal hours of operation and services.
17		Guided Discovery	Staff work remotely to provide full services and support to students, including programming and RS coursework which will be held online. No “drop-in” hours offered. Library space is closed, and therefore Guided Discovery space is closed.		Staff will continue to work remotely to provide full services and support to students. All programming and RS coursework will remain online. No “drop-in” hours offered. Library space is closed to non-staff and therefore Guided Discovery space is closed for student use.	Some (not all) Guides will return to campus to work in Guided Discovery space. Guides that choose to return to campus will work in rotations, ensuring no more than 7 Guides in the space at any given time. In-person services will be limited and will take place in Guided Discovery with extreme furniture renovations, as well as in a variety of campus locations including available classrooms and outdoor spaces. RS courses will be offered online, in-person or a hybrid of these two depending on Guide preference. Programs will be conducted virtually. “Drop-in” hours will be offered virtually. Guided Discovery space is organized in a socially distant way (majority of furniture removed) and space is limited to student use.. Library will close intermittently throughout the day for cleaning.	All Guides will return to campus and will hold in-person services, while still maintaining safety guidelines. RS courses will be offered in person. “Drop-in” hours will be offered in person. Guided Discovery space is organized in a socially distant way (some furniture added back, but still reduced) and is open to students.
18	Campus operations	Events (Assemblies, Info Sessions, Meetings, etc.)	Virtual only.	Virtual Only	Virtual or in small groups abiding by health safety protocols.	Large events may be held outside or in venues that allow for appropriate social distancing practices. Clear guidance on entry and dismissal is established.	No restrictions on event size or cadence.
19	Campus operations	Shared Office Spaces	Essential workers may continue work in shared spaces with health safety measures observed.	Capacity limitations are established. Most work remains remote and essential use of shared spaces is planned to not exceed capacity limitations.	Capacity limitations are established. Most work remains remote and essential use of shared spaces is planned to not exceed capacity limitations.	Capacity limitations are established. Most work remains remote and health safety practices are honored for those in the workspace.	No restrictions on shared office spaces.
20	Campus Life	Residence Halls, Occupancy levels.	1 student per room, dorms are only open for students who must stay on campus due to visa requirements or home situations..		If the institution has capacity, limit to 1 per room, not to exceed 2 students per room.	If the institution has capacity, limit it to 2 to 3 students per room.	No restrictions on room occupancy.
21		Residence Halls, Common areas	Common areas closed.		Minimum of 6-foot distancing measures are in place in all common areas.	Minimum of 6-foot distancing measures are in place in all common areas.	Students may use the common area as usual, but consider increased cleaning measures.
22		Residence Halls, Laundry facilities.	Implement pickup/drop-off laundry services..		Students must sign up in advance for individual slots to do laundry.	Students must sign up in advance for slots of 2-4 people to do laundry, physical distancing is in place.	Students may use laundry facilities as usual but consider increased cleaning measures.
23		Residence Halls, Cleaning	N/A, most students not on campus.		Enhanced cleaning and disinfection protocols in place; no shared surfaces, such as desks, keyboards, phones.	Enhanced cleaning and disinfection protocols remain; limited shared surfaces; some common areas reopen with distancing rules.	Routine cleaning of residence halls.
24		Mailroom Packages, Student Retrieval	N/A, most students not on campus.		Mailrooms are open to students who sign up in advance to pick up packages, with physical distancing in place.	Mailrooms are open to students who sign up in advance to pick up packages, with physical distancing in place.	Packages are accepted and mailrooms are open.
25		Dining, Occupancy level approach.	N/A, students not on campus. Any students still on campus should have food delivered to their rooms.		Dining services encourage to-go basis with physical distancing, signage, and cleaning protocols; dining facilities are limited to 50% capacity with physical distancing maintained; outside seating available under big tent, in consultation with Guilford County Health Department	Dining services encourage to-go basis with physical distancing, signage, and cleaning protocols; dining facilities are limited to 50% capacity with physical distancing maintained; outside seating available under big tent, in consultation with Guilford County Health Department	Dining facilities at or near room occupancy levels.
26		Dining, To-go options	N/A, students not on campus.		Students may enter all dining facilities freely but must follow physical distancing guidelines while waiting in line; Grill and Rachel's Rose Cottage will offer to-go options only.	Students may enter all dining facilities freely but must follow physical distancing guidelines while waiting in line; Grill and Rachel's Rose Cottage may offer to-go or sit down options, in consultation with Guilford County Health Department.	Students can pick up food freely during set hours of the day, while maintaining physical distancing guidelines.
27		Dining, Serving style	N/A, students not on campus.		Self-service/buffet stations will be closed or converted. Food will be served by MG staff. Soda fountain station available with extra cleaning between use. All condiments should be single-use and disposable.	Self-service/buffet stations will be closed or converted. Food will be served by MG staff. Soda fountain station available with extra cleaning between use. Use of condiments will be reconsidered.	Self-service stations may reopen with increased cleaning between patron use. Consider installing sneeze guards at all self service stations. Return to reusable plates, cups and utensils.
28	Athletics & Fitness	Athletics, Athletic Activities	Athletics, Athletic Activities N/A, students not on campus.		Individual sports or activities that can be executed in a socially distant manner may be allowed.	Athletic activities may resume with testing and screening protocols for participants.	All athletic activities may resume without restriction
29		Fitness Facilities, Weight room	N/A, students not on campus.		Weight room should be closed or consider moving weights outside to maximize airflow. If outside, enforce wipe down of weights after each use and physical distancing.	Stagger or spread exercise equipment to maintain distance of at least 6 feet. Students must sign up in advance to use cardio machines and should wipe down machines after each use. Physical distancing should be in place.	Weight room can function as normal, with encouraged increased cleaning after each use.
30		Fitness Facilities, Cardio Equipment	N/A, students not on campus.		Cardio room should be closed..	Stagger or spread exercise equipment to maintain distance of at least 6 feet. Students must sign up in advance to use cardio machines and should wipe down machines after each use. Physical distancing should be in place.	Cardio equipment can function as normal, with encouraged increase in cleaning after each use.
31		Fitness Facilities, Sports courts e.g. basketball, volleyball, etc.	. N/A, students not on campus.		Sports courts should be closed.	Students must sign up to use sports courts in advance and courts should be operating on a limited schedule.	Sports courts can operate as usual.
32		Fitness Facilities, Water fountains	N/A, students not on campus.		Water fountains should be closed, patrons should bring their own beverages.	Water stations should be cleaned frequently.	Water stations can be used but should be cleaned regularly.
33		Fitness Facilities, Locker room	N/A, students not on campus.		Locker rooms should be closed.	Locker rooms should be regularly and frequently sanitized. Physical distancing should be in place in locker rooms.	Locker rooms can be used as normal, but physical distancing should be encouraged.
34		Fitness Facilities, Laundry facilities	N/A, students not on campus.		Fitness center laundering capabilities are shut down.	Laundering facilities open for athletic department purposes only. Physical distancing in place in the laundry rooms.	Fitness center laundry facilities can operate as usual.
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