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Abifeier 2024 (May 31)
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ItemsWhenWhoCostScheduleHelping out
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Balloons, gold, "2024"May 30 (Thu)Axel Karpenstein
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Balloons2680 + 1997 = 4,677yen
Balloon pump was needed. Balloons were attached to a plastic strip (part of the sets) and wrapped around the concrete pillars		17:00Polish glassesDaniel Hasler
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Flowers40,000Hans Sommer
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Music4,400May 31 (Fri)Kristina Wildgruber
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Making photos12:00-13:15Preparation - Tape tables, prepare decorationsSilke Sebacher
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Year Kanji cards for tables (x no. of tables)DSTY (ordered)Talu Sehra-Eckhoff
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GlassesMaikfrom 13:30First parents arrive - preparations should be completed
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Towels for polishing glasses14:00 – 16:00 Graduation celebration in the auditorium (might last a bit longer)
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4-6 Small towels to prevent dripping when pouringOnsen towels worked well (and were disposed of afterwards)
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Thick, colorful pens for the "Last Words" wall
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Flower vases?1 large vase (height 30cm) was needed to main flower arrangement
8 additional smaller arrangements came in their own pots
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100 plastic cups(from lessons learned)
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Prosecco, drinksMaikAvailable were: Prosecco, Orange Juice, Water, Green Tea, Oolong Teafrom 18:00Cleanup tasks
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FoodMaik
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DE-AT-CH flags for window (behind buffet, toward courtyard)
DSTY (ordered)
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DE-JP flags DSTY (ordered)
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Sign "„Hurra! Prüfung bestanden!“
From previous years Daniel
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scissors, tape, etc. (for attaching decoration)DSTY (ordered)
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15 tablesDSTY (ordered)
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6 rolls paper tableclothDSTY (ordered)
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10 chairsDSTY (ordered)
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4 trash cansDSTY (ordered)
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trash bagsDSTY (ordered)
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8 standing tables with coversDSTY (ordered)
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6 dividersDSTY (ordered)
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1 DSTY photo backgroundDSTY (ordered)
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1 fridge (ready on Thursday9DSTY (ordered)
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TasksWhenWhoCommentsNotes
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Order flowers4 wks in advance?Payment upon delivery in cash
- Motto. Hanabi 花火🎇🎆
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Buy balloons and other decoration, pens2 wks in advance- ⁠Kanji. Tobu 飛
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Polish glassesThursday (May 30)
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Cover the tables with the white paper tablecloths, including the buffet.Friday (May 31)The materials (tablecloths, glue, tape, etc.) will be provided by the school (contact Frau Hopp).
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Decoration of the premises
- Flower arrangements for tables
- Balloons, deco etc.
- Wall "famous last words"? (divider, covered with paper = paper tablecloth)		Friday (May 31)It is up to you how you want to do it. Snapshots should give an impression.

The following decorations can be requested from the school (Frau Hopp):
- Class Kanji for the standing tables.
- Flags on the windows (behind the buffet, partition walls).

Class 11 needs to organize by itself:
- Flower arrangements for tables
- Balloons, deco assoires, etc. (obtain through Internet / from Tokyu Hands, little lemonade im Bays Quarter Yokohama, Seria, etc.)
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Set up a place for photoshoots. - attaching the official DSTY photo background with the provided hangers on the railing. - bring along transparent Fishing thread( Fischer Silch Faden ) to attach Hurra Banner in Front of the wall Friday (May 31)Request DSTY background (provided by DSTY)
The sign "Hooray! Exam passed!" is still available.
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Drink service (bar):
- Store drinks in the refrigerator --> provided by Maik/school
- Organize drink service: Approximately 4-5 people.
- Prepare glasses ca. 5 min before graduation ceremony is coming to an end
- Occasionally collect empty glasses from the tables. - 4 Towels (Onsen Tücher) for dry up wet bottles and cleaning 		Friday (May 31)Drink service was organized the following way:
- 1 person for opening prosecco bottles
- 1 person for pouring prosecco
- 1 person for pouring soft drinks
- 2 persons collected empty glasses in between

Empty glasses were stored in the 6-pack cardboard boxes they come in
(no dish washing service available).

120 glasses were not enough (people rarely held on to their glasses)
> plastic glasses necessary
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Cleanup:
- After the celebration, everything needs to be cleaned up again.
Treat yourself to a glass of champagne
- Remove the decorations and paper tablecloths
- Bring the empty glasses back to Maik.		Friday (May 31)
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Lessons learned
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120 glasses weren't enough (people don't keep theirs) > buy extra cups / glasses (plastic)
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"Famous Last Words wall wasn't used (wrong corner next to mensa = noone noticed)
> Put next to the photo wall
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Buy Celebration deco for graduation around March ( end of the Japanese school year)
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ExpendituresAmount (JPY)WhoComments
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Balloons
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Balloons, Silver+gold, "ABI 2024"
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Flowers
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Pens
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