Budget
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If you would like to use this budget for you own event, please make a copy by going to the "File" menu and choosing "Make a copy". Please do not ask for editing permissions to this document.
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Income
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Sponsorship3,500.00This will require a lot of work to get! Don't assume that $3,500 will just fall in your lap because you're doing a festival.
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Exhibitor tables3,655.00
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subtotalnumber of exhibitorscost per exhibitor
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- nonprofit600.001060.00
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- for-profit2,200.0020110.00
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- food court vendor480.003160.00
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- electricity125.00525.00
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- extra table250.001025.00
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Individual sponsorships1,000.00
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T-shirt sales750.00This formula assumes you sell all the shirts you order at $15 each. You may want to adjust to account for unsold inventory.
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Income total8,905.00
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Expenses
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Venue1,500.00
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Equipment rental1,711.50
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subtotalnumber of itemscost per item
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- tables558.00629.00assume that you need one table per exhibitor + one per extra table order + 4 for each food vendor + another 10 for sponsors and your own usesome venues may include these in the rental fees
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- tablelcoths558.00629.00same formula as tablesyou could tell exhibitors that they are responsible for their own table coverings
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- pipe & drape separators511.501862.75the per item cost is a cost per foot - assume you need six feet for every two tablesyou can do a festival without this quite easily - feel free to delete it - your venue may also include table separators or display backing board
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- water jugs84.00614.00
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Supplies547.00
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subtotalnumber of itemscost per item
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- water cups162.00281.00This is a case of 1,000 compostable plastic cups.
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- foam board50.00202.50Amazon sells Pacon 22x28 foam board for around $12.50 for a pack of 5
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- easels300.002015.00Amazon sells these for around $15 each. This is a one time expense since you can reuse them next year. In our experience renting easels isn't much cheaper.
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- sign printing10.00400.25
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- survey printing25.001,0000.03You can print 4 surveys per 8.5x11 sheet
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Advertising2,000.00Split this between online and print as appropriate for your event.
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Speaker travel500.00Or just get local speakers and/or people willing to travel on their own dime.
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T-shirts900.00
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subtotalnumber of itemscost per item
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- for volunteers450.00509.00It's really nice to give volunteers a shirt but you don't absolutely have to.
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- for sale450.00509.00
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Programs750.00
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subtotalnumber of itemscost per item
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750.001,0000.75This is the cost for printing nice 8-12 page programs. You can print a very minimal one page program for much less money
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Bags500.00
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subtotalnumber of itemscost per item
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500.001,0000.50This is the cost for custom printed (one color) recycled paper bags. You can offer unbranded bags for much less or skip this entirely.
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Unplanned expenses500.00Something always comes up that you didn't foresee.
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Expenses total8,908.50
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Net-3.50
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