Wildwood PGO Leadership Roles
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2017/18 person(s)2018/19 person(s)JobDescriptionWho’s done this and whenAny other notes
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Kerry Crosby and Sheilah JonesKerry Crosby and Sheilah JonesChair / Co-Chairs- Create and manage yearly calendar of events (contact Leaders of each event, remind them to send out advertisement via backpack mail, blog, FB), ask if they have reserved space, if they need anything
- Set the budget w/ the Treasure and present to Leadership team or all PGO for approval.
- Receive inquiries (via email) from staff for funding, requests and questions.
- Work with Principal Nick and front desk/assistant (Joyce) to coordinate funding and hosting of events.
- Organize and run (or get someone to run) all-PGO meetings on a semi-regular basis.
- Meet with Leadership/Core team and work or coordinate w/ them via email on a regular basis (weekly sometimes, monthly sometimes)
- Fill in where needed - take photos of events, get pizzas, clean gym mats, etc etc
Susan Bellak 14
Vivian Liu (thru '15)
Heather Welch ('16 and '17)
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Toni CunninghamToni CunninghamTreasurer- Manage check book, excel spreadsheet of checkbook register, and Florence Savings bank account.
- Count donations. Make deposits. Write checks as needed.
- Keep records of funding requests, receipts, mini-grants, bank statements, etc.
- Create and manage budget, with input from leadership team.
- Create charts and reports on spending patterns as needed.
- Point of contact for questions about PGO finances, funding requests, payment requests, etc.
- Report breakdown of all income and expenditure to ARPS PGO Treasurer for annual tax filing (prepare in October).
Suzanne Baxter, 2015 and back, Toni Cunningham '16 and '17
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Lisa BerryLisa BerrySecretary-Take notes at meetings.
-PGO Core/Leadership communications (e.g. letter to bank introducing new treasurer)
-Coordinate childcare for meetings (?) - through Mark's Meadow AfterSchool program
Vivian Liu (thru 2014)
Jasper (thru 2017)
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Becky MillerBecky MillerVolunteer Coordinator-Create volunteer form
-Collect completed forms and enter information into database
-Maintain volunteer database
-Serve as point of contact for everyone needing volunteers, such as Teachers, Staff, Event Coordinator, etc. and help find coordinators/organizers
-Maintain Hour Power Google group (see Hour Power Coordinator) and send out requests as needed
-Align volunteer database with Hour Power Google group
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Irene Dujovne Irene DujovneFundraising CoordinatorManage PGO's active and passive fundraising initiatives including #GivingTuesday, Stop & Shop's A+ School Rewards program (see: http://wildwoodpgo.com/fundraisers/)Sarah Marshall (thru 2013?); Currently vacant (Yasmin Eisenhauer coordinated 2015 #GivingTuesday)Vivian Liu knows a lot about this. Target no longer gives money to schools.
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Anita RaoAnita RaoCommunications-Monitor and manage the PGO email inbox (Address incoming email and forward to appropriate PGO and/or Wildwood contacts)
-Oversee social media/ facebook
-Add postings to blog (Anita Rao)
Anita Rao, Yasmin (2016/17) and Susan Wells (Facebook)
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Becky MillerBecky MillerHour Power Coordinator-Work closely with Volunteer Coordinator to process requests from event coordinators/teachers looking for volunteer help
-Manage Google group database of volunteers (update list each year)
-When asked, send messages / emails to Google groups soliciting general help

Jen '13, '14, '15
Jasper '16
COMBINED THIS RESPONSIBILITY WITH THE VOLUNTEER COORDINATOR - this made the most sense
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Becky GahanTyffannie FluittClass Parent Coordinator- Acts as a liason between the PGO and parents.
- Define role of class parents to potential class parents.
- Identify, invite and appoint at least one class parent per classroom.
- Regular follow-up to ensure that needs of teacher are being met.
Lea Douville, 2015 and back
Becky Gahan '16 and '17
-receive & distribute information to class parents, such as fundraising requests, yearbook information, opportunities for kids & families
-Provide information to class parents such as expectations, privacy rules, and tips for helping teachers
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Sheilah JonesSheilah JonesYearbook - Advertising -Create / update advertising sales materials (this could be done by the graphic designer)
-Approach potential advertisers face-to-face, or via phone calls or email
-Follow up with potential advertisers
-Receive ads from advertisers (usually by email)
-Keep google docs spreadsheet of advertisers -Regularly update data in spreadsheet about ad commitment, ad size, $ received, etc
-Interface with Coordinator and Graphic designer
-receive funds, track funds, transfer funds to Treasurer, invoice as necessary, follow up collection as necessary
Sheilah Jones '13, '14, '15, '16, '17

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Susan Wells & Jennifer Haugsjaahabink Susan Wells & Jennifer HaugsjaahabinkYearbook - CoordinatorCoordinator
-Keep timeline
-Interface w/ school
-Communications
-Oversee finances
-Coordinate and oversee other positions
-Interface with printer
-Editing
Susan Rupp (thru '16)
-Coordinator
-Graphic design
-Photography
-Sales and deliver
-Data entry


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Susan Wells, Jennifer Haugsjaahabink, & Sheilah Jones Yearbook - Data entryData entry
-Class photos name labels
-6th grade questions and answers
Susan Rupp (thru '16)

Sheilah Jones (thru '17)

Vivian Liu (thru '15)
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Susan Wells & Jennifer Jennifer Haugsjaahabink Yearbook - Graphic DesignerGraphic Designer
-Yearbook Assembly
-Collect and cull photos
-manipulate /size ads to fit properly
-Interface with printer
-Interface with Coordinator
-Create other materials as needed:posters order forms etc. (Or this might be the coordinator)
-Create / update advertising sales materials (this could be done by the advertising person)
Susan Rupp (thru '16)
-Coordinator
-Graphic design
-Photography
-Sales and deliver
-Data entry
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Susan Wells & Jennifer Haugsjaahabink Yearbook - PhotographyPhotography
-Make sure all events are photographed
-Collect and org. photos and cull
Vivian Liu (thru '15)
-Photography
-Data entry
Sheilah Jones '17
Jasper, '15 & '16
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Susan Wells, Jennifer Haugsjaahabink, & Sheilah Jones Yearbook - Sales and DeliverySales and Delivery (might combine with Coordinator position
-Hang Posters
-Deliver order forms to teacher mailboxes
-Deliver 2nd round of order forms
-Collect order forms from school
-Collect and record payments
-Tabulate orders for each classroom
-Label individual Yearbooks w/ kids names
-Organize by classroom for delivery
-Deliver to school
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On-line Store managerMaintain store website, putting up/taking down items for sale, such as T-shirts, yearbooks, and (formerly) Dean's Beans products. Forward orders to the project leaders.Sarah Marshall (thru 6/2016); store was set up by Liqin Ouyang oylq@yahoo.comhttp://wildwoodpgostore.com/
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