17-18 TX HIPPY Implementation and Data Timelines
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Activities
Data Entry
Data Quality - DQ
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DUE on or before the FRIDAY of this weekRequired Training and Supervision (Home Visitors) and *A/C MembersAssessments & Forms
NOTE: cross check with assessments list showing additional required for specific funding source(s)
DUE on or before the FRIDAY of this weekInstructions: cross check with assessments list showing additional required for specific funding source(s)Run reports on or before the FRIDAY of this weekVT Reports - the HIPPY Packets Delivered report should be run the first week of every month to review enrollment and progress of all families.

Additional reports, listed below.
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9/17/18Req Training:
- Orientation AmeriCorps*
- IRB
- CPS Mandated Reporter
- Assessments
- Home Visitor Safety
- HIPPY Model Orientation
Sign in forms10/22/18Clean up should happen after TXHIPPY runs yearly reports, but before new family applications are input into the system. Family applications must be entered before the first home visits.HIPPY Caseload Summary Report
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10/31/2018- Finalize recruiting (+20%) and assign families
- Set up family files
Family File Checklist
Consent forms
Family Application
Bracken
Other pre-test Assessments
ASQ 3/SE Screeners
10/8/18Scan GARS to KFAC10/16/18Family List Report, filtered: GARS
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10/15/18<<<Enter the first day of your site's delivery of Packet 1 home visits to families10/29/18Pre-tests & Forms
VT:
1) Family Application, including Smoking "pretest" questions
2) Bracken pre-test
3) ASQ3/SE
4) Parent Involvement Int.
5) PFS/HIPPY Parent Survey
Send KFAC and VT User Fields:
1) A+ Consent: Set up>User Fields>A+Consent
2) Parent Knowledge of ASD: Set up>User Fields>Parent Knowledge ASD
3) GARS original: Set up>User Fields>GARS
4) Parenting Check-in Pre-test: Set up>User Fields>PCI
SEND UT and VT: DECA Pre-test: Set up>User Fields>DECA
Send TXHIPPY: UNT IRB Consents
11/5/18
VT:
1a) HIPPY Caseload Summary Report
1b) MIECHV Form 2 Illinois>Construct 6>export to excel
2) Assessments >Bracken Summary Report
3) ASQ: Reports>Service Reports>Screening
4) HIPPY Reports>PFS/PII
5) HIPPY Reports>PFS/PII
6) Family List Report, filtered: DECA
KFAC:
1) A+ reports (TBA)
2) Family List Report, filtered: Parent Knowledge ASD
3) Family List Report, filtered: GARS
4) Family List Report, filtered: PCI
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11/20/18- Family File Check 1 - Enrollments and Pre-tests
- Referrals follow up with HV's per reports: Ill Form 2 (for Smoking), ASQ
- PICCOLO and HIPPY P/C Observation Training
Sign in forms (trg)Enter PVR information on each family weekly11/12/18HIPPY Pkts Delivered report for File Check & HV Obs 1
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11/30/2018Coordinator Observe HV 1- HV Observation Form
Administer:
- HIPPY Parent Child Obs.
- PICCOLO Pre Test
11/26/18File: HIPPY Parent Child Obs. Pre
VT: PICCOLO Pre Test
12/3/18- PICCOLO Assessment Report
- ASQ/Bracken/or, Bracken Summary, HIPPY Caseload Summary Report, and other reports listed above for families enrolled late
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01/11/2018- Training on Depression Screening and Domestic Violence/ScreeningSign in forms (trg)12/31/18VT: Edinburg Screening1/7/19Edinburg Post Natal Depression Scale Report: Reports>Assessment Reports>Edinburg Postnatal Depression Scale
- HIPPY Pkts Delivered report - for File Check and HV Obs 2
- Family List Report, filtered: PCI
- Family List Report, filtered: DECA
- Domestic Violence Screening HITS Report: Reports>Assessment Reports>Domestic Violence Screening
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01/14/2019Packet 10Depression Screening2/4/19Mid-tests
SEND UT& KFAC:
Parenting Check In - Mid
SEND UT:
DECA
VT: Domestic V. Screener
03/25/2019- HIPPY Pkts Delivered report - File Check &HV Obs 3
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02/08/2019- Family File Check 2
- Referrals follow up with HV's per Depression Screening and Domestic Violence Screening
Sign in forms (trg)05/20/20191) Family List Report, filtered: HIPPY P/Child Observation
2) PICCOLO Assessment Report
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2/9/19Packet 14
Coordinator Observe HV 2
Other mid year Screenings04/29/20191) File: HIPPY P/Child Obs. Post
2) VT: PICCOLO Post
05/20/20191) HIPPY Caseload Summary Report
2) Assessments >Bracken Summary Report or Assessments>ASQ/Bracken Report
4) HIPPY Reports>PFS/PII
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2/15/19Packet 15Parenting Check In - Mid
Domestic V. Screener
05/06/2019Post-tests and forms
VT: 3 weeks
1) Family Update/Exit
2) Bracken post-test
3) Other post-test assessments
Send to KFAC:
1) Parent Knowledge of ASD - post
2) GARS original - Post
SEND UT& KFAC:
Parenting Check In - post
SEND UT: DECA - post
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03/18/2019FamilyFile Check 3
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04/29/2019Packet 25
Coordinator Observe HV 3
Revisit Assessments & Requirements for post-testing
- HIPPY Parent Child Obs.
- PICCOLO Post Test
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05/24/2019Packet 28+- Family Update/Exit
- Bracken
- Parent Involvement
- Other post-test assesments
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5/27/18<<<Enter the first day of your site's Pkt 30 delivery to families
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7/8/19Final review of all family files to ensure completeness and accuracy
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