MCC Maintenance Budget
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MCC Maintenance Budget
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Code # (QB)
Item
2012/13 Budget
2016/17 Budget
2016/17 YTD (JAN)
2017/18 Budget
2017/18 Feb YTD
2018/19 Budget
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NoteAdministrative Costs
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13006Maintenance Coordinator Salary$0.00$70,000.00$55,127.22$73,558.27$53,536.79$37,382.80
Changed from 2 MC's to 1 in 2018/19
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25514Maintenance Coordinator Health Care$4,100.76$10,252.21$2,748.72$4,065.60other
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35537Maintenance Coordinator Retirement$0.00$2,942.33$1,495.31other
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45540Maintenance Coordinator Training Funds$0.00$2,500.00$1,250.00???
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55575Maintenance Coordinator Additional Benefits$0.00$2,400.00$1,200.00???
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6572XSkilled Maintenance Worker Salary$19,656.00$8,874.91$69,997.20x
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75728Mobile Phone Service$1,500.00$900.00$450.00$900.00$107.49$450.00
Changed from 2 MC's to 1 in 2018/19
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85724Ad-Hoc Worker Group Field Wages$55,000.00$20,000.00$17,987.46$20,000.00$5,501.92$10,000.00x
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95725Maintenance Payroll Tax Expense$4,893.00$7,000.00$5,590.09$9,321.42$9,399.52$11,738.00xxx
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105726-1Skilled Maintenance Worker(s) Health Care$9,000.00$0.00$0.00$0.00$7,218.82only FT
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115726-2Skilled Maintenance Worker(s) Retirement$1,272.00$0.00$0.00$0.00$2,799.89only FT
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Skilled Mainteance Worker Additional Benefits$2,400.00
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125726Worker Group Training Funds$1,200.00$2,500.00$0.00$0.00$1,250.00
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135741Maintenance Mileage Expenses$0.00$500.00$0.00$500.00$0.00$250.00x
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14Total Personnel Costs$72,865.00$100,900.00$83,255.53$142,030.23$151,497.62
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155727Tools$1,800.00$2,000.00$2,523.19$2,000.00$1,812.34$2,000.00x
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165734Supplies Restock$3,000.00$1,000.00$350.66$1,000.00$103.79$500.00x
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175737Tool Room/Workshop Expense$1,500.00$1,200.00$0.00$1,200.00$3,265.41$1,200.00x
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185733Parking Lease Expense for MCC Van$600.00$600.00$400.00$600.00$450.00$600.00x
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195730Vehicle Expense$2,000.00$1,500.00$771.59$1,500.00$277.32$1,500.00x
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205740Administrative Expense$1,000.00$350.00$7.91$0.00$162.99$200.00
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215738Meetings$300.00$100.00$0.00$0.00$41.90$0.00
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225731Fire Safety Education$0.00$0.00$0.00$0.00$0.00
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235732Maintenance Education$0.00$2,500.00$1,690.90$2,500.00$186.00$500.00x
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245744UPMC Guarantee Fund$350.00$0.00$0.00$0.00$0.00
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255736Matching Grant$0.00$0.00$0.00$0.00$0.00
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265746Storage Locker Rental$0.00$1,200.00$736.00$1,104.00$1,104.00x
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27Total Administrative Costs$83,415.00$111,350.00$89,735.78$151,934.23$86,469.10$159,101.62
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Capital Preservation (aka Minor Maintenance)
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285701Electrical$3,100.00$4,000.00$418.06$4,000.00$268.06$4,000.00x
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295702Fire Safety$1,680.00$3,000.00$9,124.92$6,000.00$6,372.23$6,000.00x
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305703Plumbing, Gas & Sewers$13,900.00$8,000.00$3,136.89$6,000.00$2,181.10$6,000.00x
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315704Heating/Ventilation$9,200.00$7,000.00$3,856.68$7,000.00$10,532.86$7,000.00x
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325705Walls/Floors/Ceilings$6,000.00$3,000.00$420.03$3,000.00$1,363.08$3,000.00x
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335706Doors/Windows$3,800.00$5,000.00$1,037.20$5,000.00$2,445.23$5,000.00x
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345707Appliance Repairs$5,500.00$8,000.00$1,010.04$4,000.00$1,946.13$4,000.00x
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355708Structural/Foundation$1,500.00$1,000.00$7,782.83$3,000.00$0.00$3,000.00x
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365709Exterior Repairs$2,100.00$1,000.00$1,967.10$2,000.00$1,453.03$2,000.00x
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375710Landscaping and Arbory$4,400.00$3,000.00$6,575.36$7,500.00$3,470.83$7,500.00x
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385711Weatherization/Energy Efficiency$2,500.00$1,200.00$19.99$1,200.00$0.00$1,200.00x
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395714Routine Maintenance$6,700.00$1,200.00$3,620.00$5,000.00$3,600.00$5,000.00x
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405715Miscellaneous$1,500.00$500.00$2,279.35$1,000.00-$272.75$1,000.00x
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415716Pest Control$1,500.00$2,000.00$2,162.00$3,500.00$45.25$3,500.00x
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425717Lead Safety$2,000.00$1,200.00$925.14$1,200.00$1,109.15$1,200.00x
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435718Asbestos Safety$4,000.00$1,200.00$0.00$1,200.00$6,910.00$15,000.00x$126,900.00
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44Scheduled Expenses Total$69,380.00$50,300.00$45,071.59$60,600.00$41,424.20$74,400.00
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Capital Improvements (aka Major Maintenance)
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455754Major Projects$40,516.00$100,000.00$8,080.11$104,000.00$98,000.00$122,000.00
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465755Unexpected Expenses$12,000.00$5,000.00$0.00$5,000.00$1,000.00x
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475756Minor Appliance Purchases
$15,000.00$6,000.00$1,032.96$2,000.00$1,388.34$2,000.00x
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48Capital Improvements Maintenance Total$67,516.00$111,000.00$9,113.07$111,000.00$125,000.00
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Minor and Major Maintenance Total$136,896.00$161,300.00$53,448.66$171,600.00$199,400.00
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Non-capital Expenses
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495742Maintenance Loan Principal$28,614.00$0.00$0.00$0.00$0.00
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505743Maintenance Loan Interest$14,854.00$0.00$0.00$0.00$0.00
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51Total Debt Service$43,468.00$0.00$0.00$0.00$0.00
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525712Special Assessments$9,302.00$1,000.00$725.50$1,500.00$646.16$1,500.00x
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535713Building Inspections$1,000.00$0.00$1,000.00$0.00$1,000.00x
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545757Excalibur Laundry Lease$6,720.00$4,800.00$7,200.00$5,400.00$7,200.00x
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55Non-capital Expenses Total$52,770.00$8,720.00$5,525.50$9,700.00$9,700.00
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561905Lothlorien Rebuild
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57FINAL TOTAL$273,081.00$281,370.00$148,709.94$333,234.23$368,201.62$232,000.00
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Totals listed in 2014 Budget$201,716.00$822,000.00
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Notes2016/17 YTD
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1These are gross wages for Permanent Maintenance Staff (Alex, Brel, Vince, Peter).
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2$303.32 monthly stipend for each MC (2)
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34% match provided by MCC. Has not been used yet.
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4MC training funds have been primarily Lead based and coded as lead safety.
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5Covers either $100/mo for MC living in a coop or $100/mo for cooperative transportation
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7Paid as semiannual stipend to offset phone use for MC's
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8Wages for all ad-hoc temporary worker group
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910% assumed Payroll Tax on W2 employees - Ad-Hoc Worker Group are 1099 Employees who will pay their own taxes
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10Ad hoc doesn't get health coverage
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11Ad hoc doesn't get retirement coverage
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12This fund covers WG training for job-specific applications
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13Reimbursement for WG/MC's using their own vehicles for MCC maintenance
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143/4 through the budget at 1/2 the year. Overages are from Ad-Hoc WG doing more landscaping than budgeted, and hiring Vince for Permanent WG.
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15We're over budget on tools. However, the tools we've bought will make up for lost staff time/money spent not using the right ones for the jobs.
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16Items like tape, labels, markers, etc that are needed for the Maintenance program.
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17We haven't spent any here. this is for upgrades/repairs to MCC/House tool rooms and workshop spaces.
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18The MCC Van parking space lease at the SJC
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19Gas and repairs for the MCC van
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20Fees, etc paid to administer the maintenance program
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21For snacks, flyers, etc. required for maintenance meetings.
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22This item will be deleted and added to Maintenance Education
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23Education for members on maintenance topics. This can include trainings, educational materials, or guest instructors. This is kept high to encourage maintenance education.
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24University Purchasing and Management Coop provides bulk purchasing power to MCC and discounted rates at vendors.
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25This line will be removed; it refers to matching funds provided to MCC for maintenance improvements. This will be classified as other income in the future.
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26Rent For the MCC Storage unit (Shared Maintenance Storage)
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27For the vast majority of administrative costs, we are well under budget.
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