MCC Maintenance Budget
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MCC Maintenance Budget
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Code # (QB)
Item
2015/16 Projected
2015/16 Actual
2016/17 Budget
2016/17 YTD (JAN)
2017/18 Budget
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NoteAdministrative Costs
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13006Maintenance Coordinator Salary$22,000.00$59,262.27$70,000.00$55,127.22$73,558.27
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25514Maintenance Coordinator Health Care$4,100.76$10,252.21
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35537Maintenance Coordinator Retirement$0.00$2,942.33
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45540Maintenance Coordinator Training Funds$0.00$2,500.00
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55575Maintenance Coordinator Additional Benefits$0.00$2,400.00
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6572XPermanent Worker Group Salary$19,656.00
******** New line number!
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75728Mobile Phone Service$900.00$0.00$900.00$450.00$900.00
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85724Ad-Hoc Worker Group Field Wages$80,000.00$2,597.60$20,000.00$17,987.46$20,000.00*********
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95725Maintenance Payroll Tax Expense$2,200.00$5,015.50$7,000.00$5,590.09$9,321.42
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105726-1Ad-hoc Worker Group Health Care$10,368.00$0.00$0.00$0.00$0.00
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115726-2Ad-Hoc Worker Group Retirement$2,355.00$0.00$0.00$0.00$0.00
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125726Worker Group Training Funds$1,200.00$0.00$2,500.00$0.00$0.00********
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135741Maintenance Mileage Expenses$500.00$0.00$500.00$0.00$500.00
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14Total Personnel Costs$119,523.00$66,875.37$100,900.00$83,255.53$142,030.23
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155727Tools$2,000.00$963.33$2,000.00$2,523.19$2,000.00
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165734Supplies Restock$1,000.00$148.76$1,000.00$350.66$1,000.00
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175737Tool Room/Workshop Expense$300.00$14.75$1,200.00$0.00$1,200.00
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185733Parking Lease Expense for MCC Van$600.00$600.00$600.00$400.00$600.00
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195730Vehicle Expense$1,500.00$1,228.99$1,500.00$771.59$1,500.00
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205726Administrative Expense$350.00$42.89$350.00$7.91$0.00
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215738Meetings$100.00$100.00$0.00$0.00
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225731Fire Safety Education$0.00REMOVE$0.00$0.00$0.00
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235732Maintenance Education$2,500.00$387.41$2,500.00$1,690.90$2,500.00
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245744UPMC Guarantee Fund$350.00$0.00$0.00$0.00$0.00
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255736Matching Grant$0.00REMOVE$0.00$0.00$0.00
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265746Storage Locker Rental$1,200.00$1,903.00$1,200.00$736.00$1,104.00
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27Total Administrative Costs$129,423.00$72,164.50$111,350.00$89,735.78$151,934.23
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Capital Preservation (aka Minor Maintenance)
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285701Electrical$3,000.00$4,689.67$4,000.00$418.06$4,000.00
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295702Fire Safety$3,000.00$2,120.22$3,000.00$9,124.92$6,000.00
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305703Plumbing, Gas & Sewers$8,000.00$4,890.16$8,000.00$3,136.89$6,000.00
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315704Heating/Ventilation$7,000.00$130.71$7,000.00$3,856.68$7,000.00
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325705Walls/Floors/Ceilings$3,000.00$391.08$3,000.00$420.03$3,000.00
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335706Doors/Windows$2,000.00$63.06$5,000.00$1,037.20$5,000.00
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345707Appliance Repairs$8,000.00$5,212.52$8,000.00$1,010.04$4,000.00
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355708Structural/Foundation$1,000.00$42.84$1,000.00$7,782.83$3,000.00
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365709Exterior Repairs$1,000.00$1,922.85$1,000.00$1,967.10$2,000.00
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375710Landscaping and Arbory$3,000.00$1,400.25$3,000.00$6,575.36$7,500.00
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385711Weatherization/Energy Efficiency$1,200.00$0.00$1,200.00$19.99$1,200.00
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395714Routine Maintenance$1,200.00$5,986.63$1,200.00$3,620.00$5,000.00
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405715Miscellaneous$500.00$1,710.30$500.00$2,279.35$1,000.00
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415716Pest Control$2,000.00$2,413.00$2,000.00$2,162.00$3,500.00
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425717Lead Safety$1,200.00$1,880.00$1,200.00$925.14$1,200.00
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435718Asbestos Safety$1,200.00$0.00$1,200.00$0.00$1,200.00
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44Scheduled Expenses Total$46,300.00$32,853.29$50,300.00$47,941.99$60,600.00
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Capital Improvements (aka Major Maintenance)
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455754Major Projects$80,000.00$18,422.08$100,000.00$8,080.11$104,000.00
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465755Unexpected Expenses$5,000.00$269.44$5,000.00$0.00$5,000.00
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475756Minor Appliance Purchases
$6,000.00$2,399.25$6,000.00$1,032.96$2,000.00
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48Capital Improvements Maintenance Total$91,000.00$21,090.77$111,000.00$2,467.27$111,000.00
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Scheduled and Ad Hoc Maintenance Total$137,300.00$53,944.06$161,300.00$53,448.66$171,600.00
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Non-capital Expenses
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495742Maintenance Loan Principal$0.00$0.00$0.00$0.00$0.00
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505743Maintenance Loan Interest$0.00-$25.00$0.00$0.00$0.00
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51Total Debt Service$0.00-$25.00$0.00$0.00$0.00
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525712Special Assessments$2,000.00$0.00$1,000.00$725.50$1,500.00
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535713Building Inspections$966.17$1,000.00$0.00$1,000.00
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545757Excalibur Laundry Lease$6,720.00$7,120.00$6,720.00$4,800.00$6,720.00
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55Non-capital Expenses Total$8,720.00$8,061.17$8,720.00$5,525.50$9,220.00
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561905Lothlorien Rebuild$590,000.00$592,893.28
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57FINAL TOTAL$865,443.00$727,063.01$281,370.00$148,709.94$332,754.23
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Totals listed in 2014 Budget
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Notes2016/17 YTD2017/18 Budget
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1These are gross wages for Permanent Maintenance Staff (Alex, Brel, Vince, Peter).This allows Vince to continue working at 24-32hrs/wk @$15/hr
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2$303.32 monthly stipend for each MC (2)Copied from last year, wasn't in Maintenance, but General 2016/17
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34% match provided by MCC. Has not been used yet.4% match * $70,000 = $2,800
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4MC training funds have been primarily Lead based and coded as lead safety.This will cover general, as well as lead/asbestos training. Training funds approved by MO
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5Covers either $100/mo for MC living in a coop or $100/mo for cooperative transportationCovers either $100/mo for MC living in a coop or $100/mo for cooperative transportation
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6Now this line lists how much we pay Vince and/or any other Permanent Worker Group member (24-32hrs/wk)
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7Paid as semiannual stipend to offset phone use for MC'sContinues this year
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8Wages for all ad-hoc temporary worker groupExpected landscaping work. $30K = 2000 hours @ $15/hr, or 2338 hours @ $12.83/hr
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910% assumed Payroll Tax on W2 employees - Ad-Hoc Worker Group are 1099 Employees who will pay their own taxes10% assumed Payroll Tax on W2 employees - Ad-Hoc Worker Group are 1099 Employees who will pay their own taxes
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10Ad hoc doesn't get health coverageAd hoc doesn't get health coverage (Very part-time)
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11Ad hoc doesn't get retirement coverageAd hoc doesn't get retirement coverage (Very part-time)
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12This fund covers WG training for job-specific applicationsThis has been cut by $1000 this year, and our permanent staff training budget has been increased.
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13Reimbursement for WG/MC's using their own vehicles for MCC maintenanceReimbursement for WG/MC's using their own vehicles for MCC maintenance
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143/4 through the budget at 1/2 the year. Overages are from Ad-Hoc WG doing more landscaping than budgeted, and hiring Vince for Permanent WG.This represents a $48,786 increase in apparent staffing costs. This is more in line with our current state of affairs. Likewise, it covers the additional work done by ad-hoc WG. Items 2-5 were already budgeted for, but were in the general budget, not maintenance, leading to an actual increase of $33,200 in actual spending. Some of this may be offset by the Ambrosia & Lothlorien Easement money from the City of Madison. (There will be a decrease next year in Ad-Hoc Worker group spending, as the backyards will be done.)
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15We're over budget on tools. However, the tools we've bought will make up for lost staff time/money spent not using the right ones for the jobs.We've increased the tools budget for next year. While we're not expecting to do as much purchasing as 2016/17, we're budgeting conservatively.
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16Items like tape, labels, markers, etc that are needed for the Maintenance program.Based on FY2016/17, no need to change
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17We haven't spent any here. this is for upgrades/repairs to MCC/House tool rooms and workshop spaces.Based on FY2016/17, no need to change
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18The MCC Van parking space lease at the SJCBased on FY2016/17, no need to change
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19Gas and repairs for the MCC vanBased on FY2016/17, no need to change
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20Fees, etc paid to administer the maintenance programBased on FY2016/17, no need to change
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21For snacks, flyers, etc. required for maintenance meetings.Based on FY2016/17, no need to change
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22This item will be deleted and added to Maintenance EducationDeleted this year.
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23Education for members on maintenance topics. This can include trainings, educational materials, or guest instructors. This is kept high to encourage maintenance education.Based on FY2016/17, no need to change
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24University Purchasing and Management Coop provides bulk purchasing power to MCC and discounted rates at vendors.May change based on current vendor lists from UPMC, no major changes planned now, though.
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25This line will be removed; it refers to matching funds provided to MCC for maintenance improvements. This will be classified as other income in the future.This will be classified as other income in the future, and deleted this year.
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26Rent For the MCC Storage unit (Shared Maintenance Storage)This reflects our current lease amount
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27For the vast majority of administrative costs, we are well under budget.The apparent $49,190 increase here includes the apparent increase in personnel from line 13 and the tools budget increase.
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28Under budget, awaiting several larger expenses to be coded next month.Based on FY2016/17, no need to change
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Budget
2012/13 Expenses
2013/14 Expenses
2014/15 Expenses YTD
2016/17 Expenses YTD