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Grove Creek Stake Music
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Grove Creek Stake Music Librarian, Wendy Rosenlof, 801-376-3081, WendyRosenlof@gmail.com
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Who can check out music?
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Only Ward Choir Directors may check out the music. Ward Choirs directors will be given training/guidelines on proper usage procedures.
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Others needing to use the music will need to first get permission and guidelines from the Stake Music Librarian.
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Where and when to access sheet music
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Choir music is stored in the Stake Center library. You can access the library on Sunday during the 2nd hour of any of the wards.
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(from about 10 to 11 am, 11:30 am to 12:30 pm, and 1 to 2 pm).
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If you need to access the library during a different time, contact Wendy Rosenlof, 801-376-3081.
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Checkout Procedure
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1) Remove the music you are borrowing from the manila folder and place in a music Checkout Folder
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2) Place a completed yellow Checkout Slip in the manila music storage folder
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3) Leave the manila music storage folder in the box on the shelf in the same place it was filed alphabetically by genre
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4) Fill out the information on the Checkout List
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Check-In Procedure
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1) Replace music in the manila music storage folder
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2) Discard yellow Checkout Slip
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3) Return Checkout Folder to shelf
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4) Mark on Checkout List date performed or not used and other information
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Music should be returned within a month after you are done using or have decided not to use it.
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Why you can't take the manila folder the music is stored in
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1) They tend to get battered, torn or lost
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2) If the manila folder is left in its place, then other choir directors looking for music can easily see what is available, even if the music is checked out
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3) It provides a place to put the yellow check out slips so they aren't poking out of the boxes, which just looks nicer and more orderly
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How sheet music is arranged/grouped
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The music is grouped by genres - General Purpose, Christmas, Easter, Thanksgiving and Patriotic.
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Some music classified as Easter or Christmas could easily be used at other times as well as it is about the Savior.
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Books like Hymnplicity, Hymnal Helper and Hymns of Worship that have enhanced accompaniments that can be used with regular Hymn books
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are located on the shelves below the checkout folders and list along with any copies made to work with these books.
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Purchasing/Copying New Music Procedure
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Make sure you have checked to make sure there aren't copies of existing music before purchasing or copying new music.
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Wards are given a budget to purchase new music if needed, but the music will be owned by the stake, not an individual ward. Music will be stamped as being property of Grove Creek Stake.
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All church owned music is to be kept at the Stake Center library.
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Place new music in the holders labeled New Music with a completed New Music Information slip.
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Contact Wendy at 801-376-3081 to let her know there is new music that needs to be cataloged.
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If you are making copies of music that you have purchased, make sure to include a copy of the receipt or proof of purchase - if it looks to me like it was copied without permission, I will discard the music.
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If you have received permission to make copies of copyrighted music, include that information.
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Copying Music
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Consider copying on 11 x 17 paper to make much nicer folded booklets instead of stapling together 8.5 x 11 sheets of paper - see separate tab for instructions.
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Only make copies of music if it is not copyrighted, or allowed by the copyright (copied for non-commercial use, etc.).
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Released from your calling as Ward Choir Director?
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Please notify Wendy Rosenlof, WendyRosenlof@gmail.com, 801-376-3081 and let me know the new choir director's name, e-mail and phone number if known.
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