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PHILIPPINES COUNCIL FOR AGRICULTURE AND FISHERIESPCAF-PMKMD-QP02-F01
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Version 1
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Operational Planning
Quality Form
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Annual Physical and Financial Plan (NEP)Reference Number
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Date: SEPTEMBER 21, 2023
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Fiscal Year: FY 2024
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Division: AFMD
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Section: BUDGET SECTION
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FunctionKey ActivitiesPerformance IndicatorAnnual Physical TargetsSupplies and MaterialsOther Maintenance & Operating Expenses TOTAL REMARKS
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1st2nd3rd4thTotal Office Supplies Semi-Expendable Machinery & Equipment Other Supplies Expenses Representation Expenses
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Execute mandated budgeting systems and procedures, policies and principles on budget sectionBUDGET PREPARATION -
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A1 - Received Budget Call from DBM and request for data requirement from Congress Committee on Appropriation and Senate Committee on FinanceNo. of Fora Attended10001 -
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A2 - Reviewed/ Prepared Annual Plan and Budget Proposal for FY 2025 (DBM, HOR, Senate)No. of Budget Proposal prepared/submitted1203 -
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A3 - Encoded BP Forms on DBM's portal for FY 2023 (Actual) and FY 2024 (Current) - PCAF on Online Submission of Budget Proposal (OSBP)No. of BP Forms posted60006 -
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A4 - Requested SARO/ NCA for Special Budget , Terminal Leave BenefitsNo. of NCA/SARO receiveddemand drivendemand drivendemand drivendemand drivenDemand -driven -
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A5 - Encoded data in the On-line Submssion of BEDs forms for FY 2025 Agency BudgetNo. of BED forms accomplished00011 -
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A6 - Prepared Budgetary documents needed by DA Planning/Budget, DBM, Senate and CongressNo. of documents prepared & submitted01020030 -
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A7 - Attended budget Forum/Hearings/Floor DeliberationsNo. of Budget Hearings/ Deliberations, (CAMP A, DBM, Congress, Senate)01113 -
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A8 - Prepare the Work and Financial Plan for the Budget SectionNo. of reports submitted (WFP)00101 -
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Develop, maintain and periodically update aspects of the finance, Administrative and Management Information System (FAMIS)BUDGET IMPLEMENTATION /ALLOCATION OF FUNDS/ PAYMENT OF OBLIGATIONS -
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B1 - Processed Obligation Request and Status (ORS) and Budget Utilization Request and Status (BURS) for appropriate UACS code by Funding Source and consistency with units Work and Financial Plan and Cash ProgramNo. of ORS processed and receiveddemand drivendemand drivendemand drivendemand drivendemand driven -
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BURsdemand drivendemand drivendemand drivendemand drivendemand driven -
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B2 - Encoded/Recorded Transactions (voucher) in the Registry of Allotments and Obligations per allotment class (RAOD)No. of updated RAOD444416 -
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B3 - Processed /maintained & update ORS for the status of obligation and Purchase request (PR) for appropriate reference and amountNo. of PRs received and earmarkeddemand drivendemand drivendemand drivendemand drivendemand driven -
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B4 - Signed/Certified Funds availability in Memorandum of Agreements(MOA) and ContractsNo. of MOA earmarked/ fundeddemand drivendemand drivendemand drivendemand drivendemand driven -
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No. of Contract of service earmarkeddemand drivendemand drivendemand drivendemand drivendemand driven -
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B5 - Recorded/ Release documents, vouchers, t-letters, NCA/SARO, Circulars, Special Orders, Memos etc. and list down supporting documents and attachments to the ORSNo. of documents received & released (SO/Memo)demand drivendemand drivendemand drivendemand drivendemand driven -
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B6 - Disseminate information to operating units regarding budget related issuancesNo. of reports disseminateddemand drivendemand drivendemand drivendemand drivendemand driven -
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Coordinate and maintain Liaison with the Department of Agriculture, Department of Budget and Management, Congress and other government agency on budget related mattersBUDGET REPORTING AND ACCOUNTABILITY -
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C1 - Generation of reportsBFARs444416 -
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Status of funds666624 -
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Internal Reports1515151560 -
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C2 - Prepared date required by DBM, COA, OED, ODED and Chief of AFMDNo. of data prepared and submitteddemand drivendemand drivendemand drivendemand drivendemand driven -
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C3 - Attendance to DA Assessment of Physical and FinancialNo. of assessment attendeddemand drivendemand drivendemand drivendemand drivendemand driven -
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C4 - Coordination with accounting re: monthly reconciliation of obligations versus disbursements conductedNo. of reports coordinated and reconciled333312 -
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Perform other functions as may be assigned by the managementPARTICIPATION TO MANAGEMENT COMMITTEESNo. of committees participateddemand drivendemand drivendemand drivendemand drivendemand driven -
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PERFORMANCE OF LIASON FUNCTIONSNo. of follow-upsdemand drivendemand drivendemand drivendemand drivendemand driven -
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PROCUREMENT OF SUPPLIES & OTHER MANDATORIES 47,630.25 1,235.52 5,733.73 6,000.00 60,599.50
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 47,630.25 1,235.52 5,733.73 6,000.00 60,599.50
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