ABCDEFGHIJKLMNOPQRSTUVWXYZAAABACADAEAFAGAHAIAJAKALAM
1
THIS FILE IS LOCKED FOR EDITING. It is crowd-sourced, incomplete and not always up to date. IF YOU WOULD LIKE EDITING ACCESS PLEASE REQUEST IT directly to me (using the request access button or by email). It has been shared via social media with the intention of sharing practices and decisions at the outset of the pandemic. --Lorie

See the second tab for a list of events and conference in Canada related to librarianship / archives and their status.

2
CARL member library closures (official list maintained by the Canadian Association of Research Libraries)
3
See the US version of this information, which inspired the headings on this sheet
4
LIBER created a similar sheet for European university libraries
5
US Public libriaries closed for COVID-19
6
Name of InstitutionCompleted/updated byCityDate of updateType of institution (University, College, CEGEP)Date of library building closure (specify all/some buildings, all users/employees or users only, some employees)Status of ClassesStatus of student residencesLibrary building hours (Full, partial, no closure)Restricted access (ID required?)Social distancing measuresSanitation measuresUniversity communications related to pandemic (URLs)Library-specific communication to staff or usersProfessional/ librarian staffing / remote work policySupport staff and student worker staffing / remote workBook lending (service suspended, loan extensions, fines waived)Technology lendingILLBook drop (book return) open/closedReference servicesInstruction / EventsTravel RestrictionsAdditional Remarks Remote access to library computers
7
Acadia University Jennifer RichardWolfvilleMarch 17, 2020UniversityClasses have been suspended as of Saturday March 14. Classes will go online March 23, 2020 until the end of semesterno changeSummer hours (8am-5pm). Stacks are closed, retrieval by staff. Main floor open.none Signage is up, some chairs have been removed.Last week started enhanced cleaning and mitigation measures across campus. That is ongoing. Additional signage detailing steps you can take to protect yourself and others from the spread of respiratory viruses, including COVID-19.https://covid-19-information.acadiau.ca/home.htmlMessages going out daily.Completed Microsoft TEAMS training.Plans in place for the majority of staff to work from home.no changeno changeno change, though ILL staff have recognized they need to determine which libraries may be closedopenonline only.cancelled.Yes.A number of university committees are working on plans, primarily following the Nova Scotia Health Authority recommendations.
8
Algoma UniversityMark JonesSault Ste. MarieMarch 16, 2020University Classes have been suspended as of Friday March 13.no change Closed, only virtual services being providednone Increased number of hand sanitizer stations on campushttps://www.algomau.ca/students/campus-safety/coronavirus/No changephysical lending is suspendedno changeILL service is suspendedopenno in person referenceno instructionAl international travel restricted
9
Bishop's UniversityCatherine Lavallée-WelchSherbrookeMarch 12, 2020University no change no change no change none Posters in all restrooms, hand sanitizer purchased for staff and dispensers installed for users; keyboard and mice cleaned daily, ramped up cleaning by custodial serviceshttps://www.ubishops.ca/future-current-students/student-campus-life/student-services/preventing-coronavirus-covid-19-risks/no changeno changeno changeno changeno changenone yetPandemic Task Force at university level - contingency plan being considered
10
Brescia University CollegeCaroline WhippeyLondon3/16/2020UniversityClasses cancelled March 13 - 17; resume online as of March 18. no changeClosed as of 5pm on March 17. none Signage up on all library tables/desks to advise students; all library events cancelled until further notice. Service desk staff briefed on best practices for interacting with patronsDaily cleaning from Facilities team; signage increased across campus. Extra hand sanitizer available in library. Wiping down all technology items. Study rooms are now unlocked to avoid key check in/out.http://brescia.uwo.ca/covid19/http://brescia.uwo.ca/libraryno changeno changeno change; under discussionsanitizing after all technology loanssuspendedopenno change, increased online optionsno in-person instruction/events. May explore online options as needed for intercession
11
Brock UniversityAndrew ColgoniSt. Catharines3/17/2020UniversityMar. 13: classes suspended at end of day, to resume online on Mar 23. Mar. 12: "We are exploring alternate forms of delivery and may take other steps as needed."no change; students have been asked to leave if they are able.reduced hours as of March 14; some library units going to By Appointment Only or closing entirely. upper library floors have been closed to the publicUniversity: as of Mar. 12, all discretionary events cancelled through June 1. March 16: all employees are being asked to work from home, excepting a few key services. Most library employees now working at home. Library: front line staff briefed on best practices on user interaction (limited contact with student cards, ask for name and student number instead, etc.). Started minimal social distancing practices (moved SP Roadshow to Zoom call). In-library touch screen displays turned off.Brock custodial ramped up sanitation; signage increased across campus; working with custodial to have wipes available in public space for self-serve sanitizing; library staff and custodial working together to increase workstation and high-touch surface sanitation.https://brocku.ca/coronavirus/https://brocku.ca/library/2020/03/13/library-hours-services-adjusted/no change;As of March 17: all library employees to work from home; developing individualized plans with each; arranging training on Microsoft Teams; arranging access off-site to local software, like Ares (e-reserve); developing mechanisms to allow flexibilityno change; investigating what capacity we have to purchase print reserve items as electronic. March 16: closed access to stacks, staff doing print retrieval March 17: all desk loans have ceased; Previously: we've stopped loaning non-essential items at the desk (cables, headphones, games); continuing to loan calculators, but sanitizing after each loan.suspendedopen; books remain in "quarantine" for a number of days after being returned.March 17: online onlyall co-curriculars cancelled; investigating what can be moved online if appropriateAs of March 12: Prohibiting all student, faculty and staff travel outside Canada that is not vital to the academic mission, including conferences, presentations, meetings and professional development. ITS providing resources for at-home work support
12
Carleton UniversityAmber LannonOttawaMarch 18, 2020UniversityOnline
Students have been encouraged to move out, offered pro rated refunds
Reopened one level for access to study spaces, technology, wifi and adaptive technology centre on August 24, 2020.n/asocial distancing for in person meetings however everyone is at homeIncreased cleaning and supplies available.Nothing officialnone, no finesnothingILL for eresources onlyBook drop open, will be discharging lateronline
13
College of the RockiesJody MendenhallCranbrook BCMarch 19, 2020CollegeMarch 20, 2020 - library open to staff onlyOnline, except for tradesno changeClosedn/anaPrior to closing, hand sanitizer and wipes were provided to students and we were told custoidal staff were taking extra measures to wipe down surfaces.https://cotr.bc.ca/coronavirus-information/Emails from VP Academic and Director of Teaching and LearningFaculy collective agreement supports working from home (or anywhere)Support staff have to work in the (closed) libraryservice suspended, no finesnoTBDTBDonlineNo in-person instruction, eploring alternativesNo travel
14
Concordia UniversityLorie Kloda (I am the owner of this spreadsheet)MontrealMarch 18, 2020University"Our priority is to finish the semester according to the existing schedule. In order to ensure academic continuity, while maintaining a quality student experience, Concordia will cancel all classes scheduled from March 14 to March 22, inclusively. On Monday March 23, all classes will be offered online."
more here: https://www.concordia.ca/offices/ctl/moving-courses-online.html
March 18: "• In light of the current health emergency, and in particular, for the safety of those students living in residence for whom social distancing measures are difficult to maintain, all students are required to move out of residence by the end of the day Sunday, March 22, 2020.
• Students will be issued a refund for both their rent and meal plan as of the date they leave."
Library closed to users March 13-15, 2020 (Friday through Sunday) as of March 12 evening.University is open and staffed Library and University to be closed for 2 weeks beginning March 16. . N/APlan to close off study spaces that seat more than 250 people (i.e., reading rooms in the Webster Library) due to request from provincial government prohibit gatherings of >250. All events cancelled until April 15.hand washing signage in Library washrooms

Custodial is also wiping down door handles and our touch screen surfaces.
http://www.concordia.ca/students/health/patient-resources/coronavirus.html

Additional banner on library home page to indicate that there will be no fines for items that are due in the next two weeks. Also on social media.
2 messages on March 12 evening about closure of library to users; cancelled classes for one day; preparing professional staff to be able to work remotely should it be necessary.

March 13: Email to all staff re: cancelled events, closure, instructions for VPN/remote desktop for professional staff in case they are required to work from home

March 17: library website with information about library resources and services during closure: https://library.concordia.ca/covid19/
Professional/librarian staff work from home. All other staff not coming to work. University, including library spaces, closed to all including staff. Everyone will be paid during closure, including contract and casual employees.

Professional and librarian staff given information on VPN and remote desktop access. Zoom, Teams, and Slack already in use.
Not coming into work, not required to work from home. All paidlibrary closed so no book lendingas of March 13 no technology lending. Library closed March 13-15 so no lending at all.

On March 13 we learned the university is required by the Quebec (provincial) government to close for two weeks. This with laptop loans and other technology are asked to keep them and no fines will be accrued.

March 18: request form for students and facutly to request laptop r other equipment loans
March 12: Notice on website that ILL requests may be delayed (because of other library closures/reduced services)

> March 13: N/A
Buildings closed so unavailablelibrary closed, chat and email reference availabilein-person instruction cancelled during closure. train the trainer session held (in person and remotely) for volunteer employees of university (teaching and learning centre), including library employees to be able to support instructors needing assistance using Zoom, Yuja, and Moodleuniversity not authorizing travel. 14 day self-quarantine for anyone returning from travel anywhere.petition from students to move courses online: https://www.change.org/p/concordia-university-administration-ask-concordia-university-to-suspend-all-in-person-instruction?recruiter=61961635&utm_source=share_petition&utm_medium=facebook&utm_campaign=psf_combo_share_initial&utm_term=psf_combo_share_abi&recruited_by_id=727e6efb-1f44-4b56-84fb-24e013d67e92&utm_content=fht-20761126-en-ca%3Av10
15
Dalhousie UniversityLorie Kloda (update)HalifaxMarch 14, 2020University no changeno changenoRecommended precautions through university's pandemic response: https://www.dal.ca/novel-coronavirus.htmlExtra efforts by facilities/custodial staff for cleaning servicesno changeno changeno changeno changeno changeUniversity level restriction on university related travel to any country with Covid-19 related health notice (all levels). International field courses suspended until Fall 2020. No travel restrictions in Canada at this time.Dalhousie Libraries administration beginning conversations around planning for changes in access. Dean of the Faculty of Medicine holding regular meetings to monitor impact and manage planning for students and residents. [Notes added by Robin Parker].
16
Huron at WesternMelanie MillsLondonMarch 14, 2020UniversityF2F classes scheduled for March 13th, 16th, and 17th cancelled outright on March 12th, 2020. Classes switch to online on March 18th. Open, but students encouraged to leave (can move out, or take essentials only and return for belongings at a later date). Most domestic students have left; many international students still in residence. Physical library facilities are closed to the public (effective March 14th, 2020 until at least April 6th, 2020). Campus buildings are open, but classrooms and communal gathering areas are closed/locked. Dining hall, residences remain open. Only affiliated students permitted on campus/into residence. Reduced staffing model from March 14th - April, 6th, 2020, inclusive. Staff who are able are strongly encouraged to work from home & stay off-campus. Students with part-time positions (library, student engagement) have been released from their duties. All staff will be paid as though they are working regular hours, whether or not they are able to work. No additional housekeeping hours on campus, but resources have been re-distributed. Increased frequency in cleaning high-touch, high-traffic areas/surfaces. Additional sanitizer dispensers installed across campus. "We are taking precautionary measures to protect our campus and surrounding community by beginning to proactively practice social distancing. " (Press Release, March 13th). January 31st, 2020: https://huronatwestern.ca/news/statement-and-protocols-novel-coronavirus; March 12th, 2020: https://twitter.com/huronatwestern/status/1238465344454393856/photo/1"Library facilities are closed to the public; library resources and services remain available. Contact LLS staff for assistance. No policy for professional librairan, other professional staff that governs remote work. Professional staff are not unionized. Practice for professional staff is to work on campus, with occasional work from home as required/necesarry. During COVID-19, a reduced staffing protocol is in place at our University and any depts/roles that can work remotely are strongly encouraged to do so. In the library, we are assessing what work is 'essential' to maintain operations and how it will be distributed across the team. No library staff (professional or otherwise) are being directed to work on campus during the facility closure. As of March 14th, 2020, we have identified (as a team) that at least 2 ppl. are required on-site to maintain services to faculty/students while classes are in session. F/T Library Assistants, like everyone on campus, are encouraged to stay home/work remotely. All part-time (mostly student) staff have had their shifts cancelled effective March 13th, 2020. All staff, including part-time, will continue to receive pay. For part-time (hourly) staff, forthcoming pay will be based on their avg. weekly hours from January 2020 - forward. Physical library is closed; staff will retrieve items upon request. Fines will be waived. We will scan & deliver content from physical course reserve collection where possible, and upon request. No change to loan periods.None. As the physical facility is closed, technology for loan has been diverted to support campus staff who are working remotely. Suspended on March 16th, 2020.openF2F closed as of March 13th, 2020. Will shift to offering synchronous research consultations on March 18th, 2020 (available, upon request). Scheduled F2F instruction, library events cancelled. Will shift F2F to online delivery modes where possible, in consultation with teaching faculty/course instructors. Currently being assessed. Leaders have been asked to report on all planned, University-sanctioned travel for all staff up until June 30th, 2020. Pandemic Planning WG established with leadership from all units (Student Services, IT, Library & Learning Services, Facilities, etc.) in early March 2020. As of March 16th, these are moving to daily, standing meetings. Consistent (internal) messaging on campus: "This is not business as usual." We are taking our guiding our decisions based on infomation/decisions reached by federal, provincial, and regional health authorities and the government.
17
Kwantlen Polytechnic UniversityTodd MundleLangley/Richmond/SurreyMarch 27, 2020UniversityF2F classes paused for all classes now. not applicableReduced hours at all locations. noLibrary: every second computer has been papered off and tables and chairs have been reduced to incresse social distancing and limiting numbers in each library.Increased cleaning with a focus on touchpoints.https://www.kpu.ca/hui/novel-coronavirusUniversity Librarian is updating library employees via email.Librarians can work remotely; virtual reference coverage is happening remotely.With reduced hours staff are on roating shifts with 2-3 employees per library and rest are working remotelyno materials is being loaned. Loan period for items out is April 30, 2020 at the earliest. Fines, etc. waived. None being loaned. Suspended borrowing/lending of books on March 18, 2020closedVirtual only.Cancelling all events including Spring Convocation. Cancelling all non-essential travel outside of Canada – including to the U.S. Anyone who chooses to travel will be required to self-isolate for 14 days upon their return. This applies to employees and students.Business continuity plans developed
18
Laurentian UniversityDan ScottSudburyMarch 20, 2020UniversityMarch 17: All library buildings closed to users, but open to employees.all in-person classes have been switched to online; classes were cancelled for one half-day (March 11) to allow professors and students to adjust to onlineno changeMar 17: all libraries will be closed as of March 17 at 4:30PM
Mar 13: hours will be reduced to match normal university operating hours (9:00 - 4:30); now closed on weekends
Mar 11: no change
noLibrary: There is a line of tape in front of the circulation desk, which patrons are not supposed to cross, but it's too far for me (at 6'1") to be able to reach the desk. Patrons would have to throw their cards and books onto the circ desk to abide by this measure.General statement: "the University has also increased the cleaning throughout our buildings". Focus is now on touchpoints, with reduced cleaning of floors etc; strength of cleaning agents has been increased.https://laurentian.ca/COVID-19English: https://biblio.laurentian.ca/research/content/covid-19-library-and-archives-faq
French: https://biblio.laurentian.ca/research/fr/content/covid-19-foire-aux-questions-biblioth%C3%A8que-et-archives
no changeMarch 16: "Part-time staff and student employees who have lost scheduled hours due to recent service changes and who remain available for previously scheduled work, will be paid for those lost scheduled hours upon the approval of their supervisor and the submission of these approved hours." (through April 3, to be reevaluated then)Still loaning material (either for pickup, or send by mail). No overdue fines will be charged; amnesty will be granted when the library reopensno changeno changeopenonline onlyall courses moved onlineMarch 17: "All travel relating to Laurentian University business is suspended until August 31, 2020 or until otherwise notified, effective immediately. This applies to faculty, staff, students and researchers."
March 13: "We remind the community that University-sanctioned travel to regions subject to Government of Canada health notices of Level 4 and 3 is suspended. We urge all community members that are considering travel to follow Government of Canada travel advisories and use appropriate care and caution in their travels."
19
McGill UniversityJenn RileyMontrealMarch 17, 2020UniversityNo classes until at least March 30. Many will move online after that if feasibleno changeCLOSED. As of March 14: "All McGill libraries and athletics facilities are closed until March 30. Online library services will still be available during this period, and requests for library research materials will be accommodated as much as possible." (from https://reporter.mcgill.ca/ - Dan)

yes - libraries closed to patronsn/a - libraries closedcampus implememting enhance cleaning procedureshttps://www.mcgill.ca/coronavirus (campus), https://www.mcgill.ca/library/channels/news/all-library-branches-closed-until-march-30-access-e-resources-virtual-services-continues-321161 (library)https://www.mcgill.ca/library/channels/news/all-library-branches-closed-until-march-30-access-e-resources-virtual-services-continues-321161Remote work wherever possibleRemote work for support staff wherever possibleTaking requests for one-time pickup window of 2 hours on Friday March 20. Will pre-checkout books to patrons, they will retrieve from carts by the front door during the pickup window.None. As the physical facility is closed, technology for loan has been diverted to support campus staff who are working remotely. suspendedopenonline onlyInstruction online by arrangement with course instructor. All McGill sponsored events canceled until further noticeNo McGill-sponsored international travel. Employees strongly discouraged from personal international travel.
21
McMaster UniversityAnne PottierHamiltonMarch 16, 2020Universityall in-person classes end as of March 13th; no in-person examsno changeEffective March 19: all libraries closed to publicnon/a - libraries closedpre-existing handwashing posters in washrooms – now added to digital screens throughout the library and other campus locations. Hand sanitizer units at all elevators and several entrances. Enhanced cleaning of libraries by campus custodians, in addition to wiping down surfaces, public computer keyboards/mice, handrails, main entrance door handles, elevator buttons. Gym wipes available in many high-traffic areas for use by library patrons. Lysol wipes available to staff for wiping down workstations, service desks, etc.https://covid19.mcmaster.ca/
https://library.mcmaster.ca/covid-19-library-services-moving-online-mills-thode-and-innis-closing-500-pm-march-18th
Remote work wherever possibleRemote work for all staff wherever possibleno loans after 5pm March 18thno loanssuspendedopenonline onlyall discretionary events cancelledAll international travel for ugrad/grad students cancelled. All staff and faculty are strongly encourage to not travel outside of Canada.Library computing power donated to Folding@home supercomputing project, see: https://library.mcmaster.ca/news/library-computing-power-being-harnessed-fight-against-covid-19
22
Memorial University of NewfoundlandSusan CleyleSt. John's March 12, 2020University no change no change no change none discussion about increasing social distance for exams, all else in discussion Increased cleaning of washrooms and public spaces, keyboard cleaning wipes avaiable to students in all brancheshttps://www.mun.ca/main/coronavirus.phpemails out to all libraries about the newly formed Library Pandemic Committee LPPC that will populate the 9 university wide committeesnot yet, but its coming Library IT looking to ensure remote desktop for LPPC and other essential workers no change no changeno change no changeYes - All outbound travel suspended. https://gazette.mun.ca/campus-and-community/memorial-suspends-all-outbound-travel/University pandemic EOC and 8 subcommittees. LPPC populating these committees.
23
Mount Royal UniversityKatharine BarretteCalgaryMarch 12, 2020Universityno changeno changeno changeno"events" greater than 50 ppl to be cancelled (not credit classes)Increased cleaning of high-touch surfaces, library making wipes available to students for both public-access and group rooms, also circulating equipment...https://www.mtroyal.ca/COVID19/index.htm#questions-answersnot yet, awaiting university-wide commsnot yet but comingnot yet but coming no changeno change - offering wipes, discussion of whether to pull VR headsets and headphones but no change yetno changeno changeno changeno events over 50ppl yes - restrictions for staff also Alberta Health issues advisory for travel outside of the provinceUniversity EOC activated - KB is an academic member
24
NSCAD UniversityRebecca YoungHalifaxMarch 24, 2020UniversityMarch 19 2020On Tuesday, March 17, NSCAD determined that, in order to safely complete the term, all courses will move to remote or alternative delivery. This will help the university continue classes without in-class instruction. While we are still examining what ‘limited access’ to campuses means under the new policy, students will not be on site during the notice of restriction period.n/aLibrary has been closed as of March 19
NSCAD Campus is closed to all but essential staff. If access is needed, a request form must be filled out and approved.
N/A as library is closedhttps://nscad.ca/covid-19-information-and-updates/https://guides.nscad.ca
developing a remote work plan, providing remote service wherever possible
3 Library technicians working remotely; student staff no longer working
book lending suspended, loans extended to end of May, no fines charged
suspended
moving to remote service, digital resources only
No book drophave moved to remote service
suspended, remote work plan could include instruction
NSCAD Travel policy updated March 1 2020 https://nscad.ca/wp-content/uploads/2020/03/nscad-international-travel-policy.pdf
25
OCAD UniversityLorie KlodaTorontoMarch 15, 2020University"Effective Monday, March 16, 2020, all face-to-face classes as well as physical access to studios, laboratories and libraries is suspended until April 24, 2020.""access to... libraries is suspended until April 24, 2020"https://www.ocadu.ca/news/update-9covid-19-all-face-face-academic-and-research-activities-suspended
26
Ontario TechEmily TuftsOshawaMarch 12, 2020UniversityCancelled March 13-16; Online delivery only to the end of term. no changeno changenofront line staff ask patrons to place cards, books etc on counterLibrary procuring disinfectant wipes, gloves, hand sanitizer gel for staff use; https://ontariotechu.ca/static/coronavirus-information/index.phpemails from University Librarian with information about social distancing; planning underwayplanning underwayno changeno changeno changeno changeno changecancelling events at the advice of risk management office; external events scheudled in the library under review;Yes - https://ontariotechu.ca/static/coronavirus-information/travel-information-and-advisories.php
27
Queen's UniversityHeather McMullenKingstonMarch 17, 2020UniversityCancelled for the week of March 16. Moving to alternate delivery method beginning March 23.Students moving out by March 22 will receive a partial refundReduced library locations and hoursNoAll gatherings, including work-related activities or events, are limited to no more than 10 people. Essential meetings should be moved online. Social events and non-essential gatherings should be cancelled. Everyone should avoid any public spaces where personal distancing of two metres or more is not possible.https://www.queensu.ca/covidinfo/
https://library.queensu.ca/help-services/covid-19-updates-library-services-operations
Liaison librarians given the option to provide reference services remotelySome staff working from home; preparations underway for larger shift to remote delivery of library servicesCirculation services continue in select library locationsDigital onlyOpen as some of our locations remain open on reduced hoursRemote deliveryCancelledQueen's suspended indefinitely all university-sponsored travel outside of Canada
28
Quest University CanadaVenessa WallstenSquamishMarch 16, 2020UniversityAll classes moved to remote delivery starting Monday, March 16closed as of Friday, March 20academic building staff access only; dining hall and library building open reduced hoursyes, no public access to campusincreased cleaning of surfaces; deep cleaning prephttps://questu.ca/covid-19/communication to students via email, library website and Facebookin discussionno student employees after Friday, March 20all circulation suspendedN/Adigital onlyclosedlimited until March 20; TBD aftercancelledstudents asked to leave campus by March 20; contingency plans in place for those who can't travel
29
Ryerson UniversityLorie KlodaTorontoMarch 16, 2020University"As of today, March 13, Ryerson classes will move to alternative formats in response to COVID-19"open"For now, Ryerson University and facilities including residences and food services will remain open. "https://www.ryerson.ca/news-events/news/2020/03/president-mohamed-lachemi-announces-universitys-plans-to-deal-with-covid-19/"All university-sanctioned international travel by students and staff is cancelled until August 31 or further notice; All university-sanctioned international travel by faculty is to be avoided until August 31 or further notice;
All community members returning from outside the country must self-isolate for two weeks upon their return to Canada;"
30
Simon Fraser UniversityGwen BirdBurnaby/Vancouver/SurreyMarch 19, 2020University Fraser Library closed March 17; Belzberg Library closed March 17all classes move to remote deliveryno change Bennett Library 9-5 March 19 & 20; closed March 21 & onnone Additional hand sanitizer stations; preparations for deep cleaning if necessaryhttps://www.sfu.ca/sfunews/alerts/sfu-community-frequently-asked-questions-about-coronavirus.htmlhttps://www.lib.sfu.ca/about/covid-19remote workremote work wherever possiblerecalls & holds turned off; no finesextended laptop loans to facilitate remote workdigital onlyopen; campus security will clearremote deliverycancelledtravel suspendedUniversity response committee(s) meeting regularly. Business continuity plans being completed for all units including library
31
Southern Alberta Institute of Technology (SAIT)Hilary StamperCalgaryApril 3, 2020PolytechnicMarch 18 (went to computer commons only); March 23 (all buildings on campus closed)OnlineOpen for existing students onlyPartial and only for the purposes of online chat all staff working from homedeep clean on last day before closurehttps://www.sait.ca/covid19 https://libguides.sait.ca/COVID-19All library faculty and staff are currently working from home.All library faculty and staff are currently working from home.Service suspendedno access to physical materialselectronic articles onlyWithin a building that is closedonline onlyOnline. Asynchronous model in developmentInstitutional VPN for network drives
32
Université de MontréalNatalie ClairouxMontrealJune 15, 2020UniversityAll libraries closed Saturday, March 14 at noon. Library staff started working remotely on Tuesday, March 17.All teaching activities were suspended on Friday, March 13. Online teaching resumed on Saturday, March 21.Closed for an unknown period of time on Monday, March 23.Closed as of noon March 14, 2020. Access by appointment only beginning June 15, 2020. https://urgence.umontreal.ca/https://bib.umontreal.ca/coronavirusRemote work wherever possibleRemote work wherever possibleCirculation suspended March 14, 2020; Special requests and delivery permitted until March 25th; loan extensions; no fines. Print documents were available again (by appointment only) starting June 15, 2020. Books on reserve may now be borrowed for a 3-day period.Laptop loans were available upon request from faculties, who handled individual student requests until March 27. Final deliveries were performed March 30. Laptops were collected at the end of the Winter term and a second round of loans was done for the Summer term.Digital only from March 14, 2020. Scanning of print articles or book chapters resumed June 15, 2020.Open, but access to campus buildings was restricted until research activities resumed on June 8. Book drops became fully accessible on June 15, 2020.available onlineCancelled; some activities resumed online. A new set of online workshops were designed for the Summer term.All travel suspendedLiaison librarians were embedded in Educational Reponse Cells (consisting of faculty representatives and educational consultants) on March 19. General meetings were held regularly and individual cells worked together in Microsoft Teams.Available since March 27. Allows students to use software remotely, such as Microsoft Office, Stata, and Adobe Acrobat. Info: https://bib.umontreal.ca/coronavirus/connexion-distance-logiciels
33
Universite du Quebec a Montreal (UQAM)Lorie KlodaMontrealMarch 15, 2020Universityuniversity closed https://uqam.ca/coronavirus/
34
Universite LavalLorie KlodaQuebecMarch 15, 2020Universityuniversity closed
35
University Canada WestAdrian MitescuVancouverMarch 17, 2020UniversityMarch 23: all students, all library employees03/13: Classes continue, but students have the option to attend onlineN/A03/17: No closure yet, but plans in place
03/23:Full closure
As a private institution, we already restrict access to general publicAll classes can be delivered online; faculty and students have the option to teach/study onlinePosters in public places; additional cleaning supplies ordered for staff use; extra clearning at the end of the day.Hand sanitizer dispensers already available in all library locations.https://www.ucanwest.ca/media/university-newsInternal messages to students/faculty; daily updates for staff in person, via email and WhatsApp03/13 All professional staff are authorized and set up to work remotely; planning is currently underway to assign tasks for library assistants

03/17 All staff are authorized and set up to work remotely
Currently staff use own devices for remote work; IT is sourcing machines and will be available in ~2 weeks. Library assistants have been provided with iPads03/17: All circulation services suspended03/17: All circulation services suspendedN/A03/17: All circulation services suspendedno change, although presence is increased in the provincial wirtual chat service (AskAway), especially to service our own studentsMost classes are delivered online; all campus events have been cancelled (with students or external guests)We are following the current advice from the BC Provincial Health Officer; no international travel for staff; incoming new international students must self-isolate for 2 weeks
36
University of AlbertaDenise KoufogiannakisEdmontonMarch 18, 2020UniversityAs of March 18th we do not have any service points open other than online. One physical location (1st and basement floors of Cameron Library) is open with security guard presence and only open to UA students/fac/staff with card access. Hours are 8am-8pm M-T; 8am-6pm F; closed weekends. All library staff should be working from home as of March 19th.Beginning March 17th, all classes will be via remote delivery. https://www.ualberta.ca/services/health-centre/coronavirus-info/teaching-during-times-of-disruption/index.htmlOpen. https://www.ualberta.ca/services/health-centre/coronavirus-info/residence.htmlUniversity is open. All libraries closed with the exception of 2 floors of one location for access to computers and study space.yes, effective March 16 - swipe card for access to the one open library locationIf you feel unwell, stay home. Any community members returning from outside Canada are required to self-isolate for 14 days and monitor for symptoms. https://www.ualberta.ca/services/health-centre/coronavirus-info/health.html Regular cleaning of the one open library location by the University's contracted cleaning company. Computers and surfaces cleaned throughout the day. University prevention campaign: https://www.ualberta.ca/services/health-centre/coronavirus-info/health.htmlhttps://www.ualberta.ca/index.htmlhttps://library.ualberta.ca/COVID-19if you can work from home, you should work from home. All employees and their supervisors should develop and implement plans for working remotely, as per the operational needs of the department, faculty, team, or unit. https://www.ualberta.ca/services/health-centre/coronavirus-info/be-prepared/working-remotely.htmlif you can work from home, you should work from home. All employees and their supervisors should develop and implement plans for working remotely, as per the operational needs of the department, faculty, team, or unit. https://www.ualberta.ca/services/health-centre/coronavirus-info/be-prepared/working-remotely.htmlAll physical Library collections (print books, music, etc) are unavailable until further notice. The library will cancel late fees from March 13 until the situation changes.CancelledDigital onlyClosedOnline/chat.All large events of more than 250 people in attendance are cancelled.
Any events with 50+ people that involves international participants are cancelled.
Any event with 50+ people that involves critical infrastructure staff, seniors, or other high-risk populations are cancelled. https://www.ualberta.ca/services/health-centre/coronavirus-info/planning-events.html
All upcoming university-related travel outside of Canada is suspended. All travel outside Alberta not considered vital to the academic mission of the university is also suspended. No member of the community is expected to travel on behalf of the university if they are not comfortable doing so, even when it could be considered vital to the academic mission of the university. https://www.ualberta.ca/services/health-centre/coronavirus-info/travel.html
37
University of British ColumbiaMichelle BlackwellVancouverMarch 12, 2020University no change no change no change none No measures takenPosters in all restrooms by Friday March 13, sanitizing wipes purchased for all departments and expected to be available at all service desks by March 12.https://www.ubc.ca/campus-notifications/e-mail to all library staff from ULno changeno changeno changeno changeno chnageno changehttps://www.ubc.ca/campus-notifications/Library Executive is coordinating to develop library-specific plans based on UBC’s emergency response and pandemic plans.
38
University of Guelph Barbra McDonaldGuelphMarch 16, 2020UniversityMarch 19: students/employees onlyweek of March 16: no classes; Week of March 23/30: online classes. Semester extended 1 week (to Apr 9)move out by Sun Mar 22. Refunds availableMarch 14: reduced hours March 17: hours further reduced. Offsite storage facility CLOSED; NO ACCESS TO PRINTYES, effective March 19Mar 18: public computers spaced out; access to ONLY 1 Library floorextra cleaning in library; hand washing signage https://news.uoguelph.ca/2019-novel-coronavirus-information/
https://www.lib.uoguelph.ca/about/2019-novel-coronavirus-information
YESSupport staff YESEffective March 17: NO ACCESS TO PRINTno changeCEASEDOPEN ONLINE ONLYALL CANCELLEDYES
39
University of OttawaJoan CavanaghOttawaMarch 17, 2020University Classes cancelled March 16,17 to prepare to move to distance/online approach to courses for the balance of the semester as of March 18.no change As of March 16, 7:00 p.m., all uOttawa library locations are closed until further notice. none Mar 16: all university employees are expected to work remotely unless their physical presence is required to maintain operational safety and/or the continuity of operations.Posters in public places; additional cleaning supplies ordered for staff use; investigating possibility of augmenting contracted cleaning services.Hand sanitizer dispensers already available in all library locations.https://www.uottawa.ca/coronavirus/en ; Library-specific: https://biblio.uottawa.ca/en/coronavirus-covid-19-updates-availability-library-servicese-mail to all library staff from ULno changeVerifying ability of individual staff to work from home if necessary (have a computer, etc.).March 16-17, no access to physical collections. We are developing a solution to support limited/high priority access to physical collection while libraries are closed. no changeno changeClasses cancelled March 16-17; from March 18 to end of semester, all in person classes/labs moved to distance and online learning formats.All University-related travel by uOttawa staff and students is prohibited until further notice. Faculty travel is strongly discouraged.Establishing a Library response team; senior leadership has scheduled daily checkins.
University has an EOC
40
University of Prince Edward IslandDonald MosesCharlottetownMarch 19, 2020UniversityRobertson Library is closed, effective March 17, 2020 at 4:30 pm. University of Prince Edward Island has decided to suspend in-person classes and in-person labs effective Monday, March 16, 2020. Instruction will be paused from Monday, March 16 to Friday, March 20, 2020no changeLibrary is closed. Staff are working from home and continue to offer services virtually.noFollowing the PEI Chief Public Health Office's social distancing guidelines - Reconsider attending social gatherings where a 2-meter distance is not possible, especially if the elderly or immune-compromised people are present. To help mitigate the spread of COVID-19, UPEI has enhanced cleaning procedures and increased the frequency of cleaning in high-traffic areas.https://www.upei.ca/health-centre/coronavirusHave established weekly meetings with staff online.... services will continue to be provided by employees who are working remotely. Please note that some services and hours of operation may vary in order to accommodate changing circumstances.... services will continue to be provided by employees who are working remotely. Please note that some services and hours of operation may vary in order to accommodate changing circumstances.No lending books. Due dates for all loaned material extended to April 30.Those with laptops/chromebooks signed out have had the due date extended to April 30th. reduced servicesclosedno changeAll university events are cancelled or postponed until April 30, 2020 at a minimum.University-related travel outside the province is suspended for UPEI students, faculty, and staff until further notice.
41
University of ReginaDale StorieReginaMarch 18, 2020UniversityClasses cancelled March 16-19. Resuming online March 20no changereduced hours as of March 17noAs per provincial guidelinesAdditional disinfectant wipes available, posters in place, additional cleaninghttps://www.uregina.ca/covid-19/Daily email to library staff from ULremote guidelines provided by HRremote guidelines provided by HRextended loanssuspendedopenmostly onlinecancelledFollowing travel.gc.ca and Global Affairs Canada travel advisories. International travel strongly discouraged.University has an Academic Continuance Committee
42
University of SaskatchewanCharlene SorensenSaskatoonMarch 15, 2020UniversityMarch 23: All staff working remotely starting today. Some study space in one library still open to studentsopenLibraries closed March 16-18, except largest branch open with no services, while employees plan core service delivery.noSome adjustments frontline staff can make if they wish: asking for the client's NSID (along with some security questions) rather than handling their student card, asking clients to place books on the desk with the barcode up so they can be scanned with minimal handling, etcprevention' (hand washing) signage distributed to libraries for posting; slides about prevention on display monitors; https://www.usask.ca/updates/e-mails to all library staff from ULThe travel request changes adhere to the COVID-19 travel protocols established by Federal and Provincial bodies and will be applied to all travel requests effective March 11, 2020, and will remain in place until further notice.
43
University of TorontoJulie HannafordTorontoMarch 12, 2020Universityno changeno changeno changenoBeing discussed, but not implemented yetIncreased sanitary resources available and signage is in the works in collaboration with the Universityhttps://www.utoronto.ca/message-from-the-university-regarding-the-coronavirus#faqe-mail to all library staff from ULno change - planning in the works though, to plan for all possibilitiesno changeno changeno changeno changeno changeno changeUniversity communication: "All members of our community should carefully consider any non-essential business and personal travel that is planned in the coming weeks. The situation is evolving rapidly in many parts of the world and travel restrictions may be imposed on short notice. Returning travellers also could face a period of self-isolation or quarantine, and travel insurance coverage may be limited (or not provided) to those travelling to affected areas. It is recommended that you review your travel health insurance coverage before travelling internationally.

Staff, faculty and librarians travelling to or from a region for which there is a COVID-19 related travel advisory are requested to advise their Manager, Chair or Divisional Head immediately and self-isolate for a period of 14 days upon their return.

As of today, the University of Toronto has cancelled future university activity to international locations for all students until June 1, 2020. The University of Toronto is working closely with students already abroad to support them in either staying or planning for an early return. If you have a student abroad with questions, please direct them to contact safety.abroad@utoronto.ca.
University working on academic continuity plan (UTL on planning committee) - to plan for all possible scenarios
44
University of VictoriaJonathan BengtsonVictoriaMarch 12, 2020Universityno changeno changeno changenoCurrently in discussionhttps://www.uvic.ca/covid-19/no changeno changeno changeno changeno changeAll international travel (includes US) severely restricted to end of MayUniversity EOC (Emergency Operations Committee) activated and working with University Administration on daily basis to respond to the rapidly evolving situation.
45
University of WaterlooAlison HitchensWaterloo ONMarch 17, 2020Universityon-campus courses suspended until March 23 and then all in-person course activity suspended to end of termWe are strongly encouraging all students to make arrangements to move out of residence by noon on Friday, March 20, 2020.March 17: library buildings closed to the public. Some staff reporting to work while we figure out WFH assignments; aim to have no onsite activities by March 20noevents greater than 50 people cancelled; people advised to use social distancing and proper hygiene as a preventive measure.University has enhanced cleaning protocols on campus, including increased decontamination of lecture halls and disinfection of high-touch surfaces. Hand sanitizer at service points and have ordered gloves. Library working with campus to get additional supplieshttps://uwaterloo.ca/coronavirus/
https://uwaterloo.ca/library/covid-19-updates-library-services-and-operations
Staff advised to WFH if possible; WFH training and planning for those staff not already set up for WFHStaff advised to WFH if possible; WFH training and planning for those staff not already set up for WFHno access to print materialsno access to physical materialsno access to print materialsin discussionOnline onlyall events cancelled; instruction online onlyall international travel (includes US) restricted until further notice. Departments will cover the costs of cancellationUniversity emergency controll group meeting daily to respond to the situation. Library managers are updating department pandemic plans and library is updating overall plan. Library emergency response team meeting to respond to both campus and to library staff questions and information.
46
University of WindsorPascal Calarco (update by Dan Scott)WindsorMarch 17, 2020University no change no change "The library will be closed as of 4:30PM Tuesday March 17th until further notice"none University is assessing extent to which final exams could be administered via LMS or other technologies.None announced yet. Library has made available additional hand sanitizer at service points. Hand sanitizer was already available on each floor of buildingshttp://www.uwindsor.ca/studenthealthservices/535/novel-coronavirus-update-and-informationhttp://leddy.uwindsor.ca/library-services-during-disruptionno changeno changeno changeno changeno changeno changenone yetPandemic Planning Committee has been re-established. Library will follow campus communications and policy.
47
University of WinnipegLorie KlodaWinnipegMacrh 15, 2020University"The library facility will be closed as of March 13, 2020 at 5pm, and will remain closed as long as in-person classes are canceled.

Access to digital resources will remain unaffected. The Library plans to begin providing remote services on Tuesday, March 17 at 9am. "
https://library.uwinnipeg.ca/news/2020/march/library-covid-19-response.html"All borrowed material will be automatically extended until May 1, 2020, and any fines for items not currently due will be waived.""Books can still be returned to the dropbox at the south entrance of Centennial Hall or the slot outside the Library entrance on the 4th floor."
48
Vancouver Island UniversityLara WrightNanaimoMarch 12, 2020University no change no change no change none No measures takenIncreased cleaning of public spaces, increased hand sanitizer stations. “Handwashing/cover your cough” public awareness messaginghttps://adm.viu.ca/health-and-safety/coronavirus-updates-and-informatione-mail to all library staff from ULno changeno changeno changeno changeno changeThe creation of a travel registry for all outgoing domestic and international travel. Risk of work travel being assessed. Personal travel discouraged.EOC initiated + Academic Continuance Committee, with library representation.
49
Vancouver School of TheologyDaniel BaekVancouverMarch 2, 2020Univesityno changeno changeno changenoNo measures takenHand sanitizer at the service desk. Disinfecting computer keyboards and mice.
50
Western UniversityJennifer RobinsonLondonMarch 24, 2020UniversityMarch 17 (all libraries closed)Cancelled Monday/Tuesday, move to online Wednesday (March 18)Option to move out earlyReduced to two library locations; as of Tuesday March 17 will close all library locations to public at 5PM by order of Ontario Ministry of Public HealthnoYes, measures takenPosters put in place in public areas along with hand sanitizerhttps://www.uwo.ca/coronavirus/
https://www.lib.uwo.ca/news/2020/covid19pandemic.html
no changeno change"At this time, general access to print collections is not available. Researchers with exceptional needs may request access on a case by case basis."no access to physical materialscancelledno changeno changeDiscretionary events of 50+ cancelled. Western strongly encourages faculty and staff to defer travel to all countries and regions identified by the Government of Canada as having active travel health notices for COVID-19. For those faculty and staff who do decide to travel internationally, please follow the steps listed here.

No member of the campus community is expected to travel on behalf of the university if they are not comfortable doing so.

Student travel - cancelled future university sanctioned travel for all students until June 1, 2020. Working with students already abroad to support them staying in place or plan a possible return.
Contingency Planning Group (subset of MC) struck to ID essential services and short-term operational plans. Transitioning this work to include entire Management Committee (MC) as longer term planning needed.
51
Wilfrid Laurier UniversityScott GilliesWaterlooMarch 12, 2020Universityno changeno changeno changenoNone; University is gathering information about events of 25+ people hosted by LibraryAdvisory notices sent out. Additional cleaning protocols in placehttps://students.wlu.ca/wellness-and-recreation/health-and-wellness/assets/resources/coronavirus.htmlno changeno changeno changeno changeno changeUniversity sanctioned travel and student travel to areas listed is any country assessed by Global Affairs Canada as “Exercise a High Degree of Caution” due to COVID-19. Staff will be reimbursed for cancellations due to Covid 19. University will reimburse additional costs for flexilbe flights and related costs needed for cautionary.
52
York UniversityAndrea Kosavic
Updated by Lorie Kloda, Dan Scott
TorontoMarch 14, 2020UniversityMarch 18 (all libraries closed)going online Monday, March 16no changeClosed (updated from Twitter March 17)noCurrently in discussionhttps://coronavirus.info.yorku.ca/https://www.library.yorku.ca/web/covid-19-york-libraries-services-and-operations-update/no change"We have suspended access to and circulation of all print resources, including print course reserves and archival materials."no access to physical materialscancelledonline onlyno change
53
54
55
56
57
58
59
60
61
62
63
64
65
66
67
68
69
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
87
88
89
90
91
92
93
94
95
96
97
98
99
100
101