|THIS FILE IS LOCKED FOR EDITING. It is crowd-sourced, incomplete and not always up to date. IF YOU WOULD LIKE EDITING ACCESS PLEASE REQUEST IT directly to me (using the request access button or by email). It has been shared via social media with the intention of sharing practices and decisions at the outset of the pandemic. --Lorie |
See the second tab for a list of events and conference in Canada related to librarianship / archives and their status.
|CARL member library closures (official list maintained by the Canadian Association of Research Libraries)|
|See the US version of this information, which inspired the headings on this sheet|
|LIBER created a similar sheet for European university libraries|
|US Public libriaries closed for COVID-19|
|Name of Institution||Completed/updated by||City||Date of update||Type of institution (University, College, CEGEP)||Date of library building closure (specify all/some buildings, all users/employees or users only, some employees)||Status of Classes||Status of student residences||Library building hours (Full, partial, no closure)||Restricted access (ID required?)||Social distancing measures||Sanitation measures||University communications related to pandemic (URLs)||Library-specific communication to staff or users||Professional/ librarian staffing / remote work policy||Support staff and student worker staffing / remote work||Book lending (service suspended, loan extensions, fines waived)||Technology lending||ILL||Book drop (book return) open/closed||Reference services||Instruction / Events||Travel Restrictions||Additional Remarks||Remote access to library computers|
|Acadia University||Jennifer Richard||Wolfville||March 17, 2020||University||Classes have been suspended as of Saturday March 14. Classes will go online March 23, 2020 until the end of semester||no change||Summer hours (8am-5pm). Stacks are closed, retrieval by staff. Main floor open.||none||Signage is up, some chairs have been removed.||Last week started enhanced cleaning and mitigation measures across campus. That is ongoing. Additional signage detailing steps you can take to protect yourself and others from the spread of respiratory viruses, including COVID-19.||https://covid-19-information.acadiau.ca/home.html||Messages going out daily.||Completed Microsoft TEAMS training.||Plans in place for the majority of staff to work from home.||no change||no change||no change, though ILL staff have recognized they need to determine which libraries may be closed||open||online only.||cancelled.||Yes.||A number of university committees are working on plans, primarily following the Nova Scotia Health Authority recommendations.|
|Algoma University||Mark Jones||Sault Ste. Marie||March 16, 2020||University||Classes have been suspended as of Friday March 13.||no change||Closed, only virtual services being provided||none||Increased number of hand sanitizer stations on campus||https://www.algomau.ca/students/campus-safety/coronavirus/||No change||physical lending is suspended||no change||ILL service is suspended||open||no in person reference||no instruction||Al international travel restricted|
|Bishop's University||Catherine Lavallée-Welch||Sherbrooke||March 12, 2020||University||no change||no change||no change||none||Posters in all restrooms, hand sanitizer purchased for staff and dispensers installed for users; keyboard and mice cleaned daily, ramped up cleaning by custodial services||https://www.ubishops.ca/future-current-students/student-campus-life/student-services/preventing-coronavirus-covid-19-risks/||no change||no change||no change||no change||no change||none yet||Pandemic Task Force at university level - contingency plan being considered|
|Brescia University College||Caroline Whippey||London||3/16/2020||University||Classes cancelled March 13 - 17; resume online as of March 18.||no change||Closed as of 5pm on March 17.||none||Signage up on all library tables/desks to advise students; all library events cancelled until further notice. Service desk staff briefed on best practices for interacting with patrons||Daily cleaning from Facilities team; signage increased across campus. Extra hand sanitizer available in library. Wiping down all technology items. Study rooms are now unlocked to avoid key check in/out.||http://brescia.uwo.ca/covid19/||http://brescia.uwo.ca/library||no change||no change||no change; under discussion||sanitizing after all technology loans||suspended||open||no change, increased online options||no in-person instruction/events. May explore online options as needed for intercession|
|Brock University||Andrew Colgoni||St. Catharines||3/17/2020||University||Mar. 13: classes suspended at end of day, to resume online on Mar 23. Mar. 12: "We are exploring alternate forms of delivery and may take other steps as needed."||no change; students have been asked to leave if they are able.||reduced hours as of March 14; some library units going to By Appointment Only or closing entirely.||upper library floors have been closed to the public||University: as of Mar. 12, all discretionary events cancelled through June 1. March 16: all employees are being asked to work from home, excepting a few key services. Most library employees now working at home. Library: front line staff briefed on best practices on user interaction (limited contact with student cards, ask for name and student number instead, etc.). Started minimal social distancing practices (moved SP Roadshow to Zoom call). In-library touch screen displays turned off.||Brock custodial ramped up sanitation; signage increased across campus; working with custodial to have wipes available in public space for self-serve sanitizing; library staff and custodial working together to increase workstation and high-touch surface sanitation.||https://brocku.ca/coronavirus/||https://brocku.ca/library/2020/03/13/library-hours-services-adjusted/||no change;||As of March 17: all library employees to work from home; developing individualized plans with each; arranging training on Microsoft Teams; arranging access off-site to local software, like Ares (e-reserve); developing mechanisms to allow flexibility||no change; investigating what capacity we have to purchase print reserve items as electronic. March 16: closed access to stacks, staff doing print retrieval||March 17: all desk loans have ceased; Previously: we've stopped loaning non-essential items at the desk (cables, headphones, games); continuing to loan calculators, but sanitizing after each loan.||suspended||open; books remain in "quarantine" for a number of days after being returned.||March 17: online only||all co-curriculars cancelled; investigating what can be moved online if appropriate||As of March 12: Prohibiting all student, faculty and staff travel outside Canada that is not vital to the academic mission, including conferences, presentations, meetings and professional development.||ITS providing resources for at-home work support|
|Carleton University||Amber Lannon||Ottawa||March 18, 2020||University||Online|
Students have been encouraged to move out, offered pro rated refunds
|Reopened one level for access to study spaces, technology, wifi and adaptive technology centre on August 24, 2020.||n/a||social distancing for in person meetings however everyone is at home||Increased cleaning and supplies available.||Nothing official||none, no fines||nothing||ILL for eresources only||Book drop open, will be discharging later||online|
|College of the Rockies||Jody Mendenhall||Cranbrook BC||March 19, 2020||College||March 20, 2020 - library open to staff only||Online, except for trades||no change||Closed||n/a||na||Prior to closing, hand sanitizer and wipes were provided to students and we were told custoidal staff were taking extra measures to wipe down surfaces.||https://cotr.bc.ca/coronavirus-information/||Emails from VP Academic and Director of Teaching and Learning||Faculy collective agreement supports working from home (or anywhere)||Support staff have to work in the (closed) library||service suspended, no fines||no||TBD||TBD||online||No in-person instruction, eploring alternatives||No travel|
|Concordia University||Lorie Kloda (I am the owner of this spreadsheet)||Montreal||March 18, 2020||University||"Our priority is to finish the semester according to the existing schedule. In order to ensure academic continuity, while maintaining a quality student experience, Concordia will cancel all classes scheduled from March 14 to March 22, inclusively. On Monday March 23, all classes will be offered online."|
more here: https://www.concordia.ca/offices/ctl/moving-courses-online.html
|March 18: "• In light of the current health emergency, and in particular, for the safety of those students living in residence for whom social distancing measures are difficult to maintain, all students are required to move out of residence by the end of the day Sunday, March 22, 2020.|
• Students will be issued a refund for both their rent and meal plan as of the date they leave."
|Library closed to users March 13-15, 2020 (Friday through Sunday) as of March 12 evening.University is open and staffed Library and University to be closed for 2 weeks beginning March 16. .||N/A||Plan to close off study spaces that seat more than 250 people (i.e., reading rooms in the Webster Library) due to request from provincial government prohibit gatherings of >250. All events cancelled until April 15.||hand washing signage in Library washrooms|
Custodial is also wiping down door handles and our touch screen surfaces.
Additional banner on library home page to indicate that there will be no fines for items that are due in the next two weeks. Also on social media.
|2 messages on March 12 evening about closure of library to users; cancelled classes for one day; preparing professional staff to be able to work remotely should it be necessary.|
March 13: Email to all staff re: cancelled events, closure, instructions for VPN/remote desktop for professional staff in case they are required to work from home
March 17: library website with information about library resources and services during closure: https://library.concordia.ca/covid19/
|Professional/librarian staff work from home. All other staff not coming to work. University, including library spaces, closed to all including staff. Everyone will be paid during closure, including contract and casual employees.|
Professional and librarian staff given information on VPN and remote desktop access. Zoom, Teams, and Slack already in use.
|Not coming into work, not required to work from home. All paid||library closed so no book lending||as of March 13 no technology lending. Library closed March 13-15 so no lending at all. |
On March 13 we learned the university is required by the Quebec (provincial) government to close for two weeks. This with laptop loans and other technology are asked to keep them and no fines will be accrued.
March 18: request form for students and facutly to request laptop r other equipment loans
|March 12: Notice on website that ILL requests may be delayed (because of other library closures/reduced services)|
> March 13: N/A
|Buildings closed so unavailable||library closed, chat and email reference availabile||in-person instruction cancelled during closure. train the trainer session held (in person and remotely) for volunteer employees of university (teaching and learning centre), including library employees to be able to support instructors needing assistance using Zoom, Yuja, and Moodle||university not authorizing travel. 14 day self-quarantine for anyone returning from travel anywhere.||petition from students to move courses online: https://www.change.org/p/concordia-university-administration-ask-concordia-university-to-suspend-all-in-person-instruction?recruiter=61961635&utm_source=share_petition&utm_medium=facebook&utm_campaign=psf_combo_share_initial&utm_term=psf_combo_share_abi&recruited_by_id=727e6efb-1f44-4b56-84fb-24e013d67e92&utm_content=fht-20761126-en-ca%3Av10|
|Dalhousie University||Lorie Kloda (update)||Halifax||March 14, 2020||University||no change||no change||no||Recommended precautions through university's pandemic response: https://www.dal.ca/novel-coronavirus.html||Extra efforts by facilities/custodial staff for cleaning services||no change||no change||no change||no change||no change||University level restriction on university related travel to any country with Covid-19 related health notice (all levels). International field courses suspended until Fall 2020. No travel restrictions in Canada at this time.||Dalhousie Libraries administration beginning conversations around planning for changes in access. Dean of the Faculty of Medicine holding regular meetings to monitor impact and manage planning for students and residents. [Notes added by Robin Parker].|
|Huron at Western||Melanie Mills||London||March 14, 2020||University||F2F classes scheduled for March 13th, 16th, and 17th cancelled outright on March 12th, 2020. Classes switch to online on March 18th.||Open, but students encouraged to leave (can move out, or take essentials only and return for belongings at a later date). Most domestic students have left; many international students still in residence.||Physical library facilities are closed to the public (effective March 14th, 2020 until at least April 6th, 2020). Campus buildings are open, but classrooms and communal gathering areas are closed/locked. Dining hall, residences remain open.||Only affiliated students permitted on campus/into residence.||Reduced staffing model from March 14th - April, 6th, 2020, inclusive. Staff who are able are strongly encouraged to work from home & stay off-campus. Students with part-time positions (library, student engagement) have been released from their duties. All staff will be paid as though they are working regular hours, whether or not they are able to work.||No additional housekeeping hours on campus, but resources have been re-distributed. Increased frequency in cleaning high-touch, high-traffic areas/surfaces. Additional sanitizer dispensers installed across campus.||"We are taking precautionary measures to protect our campus and surrounding community by beginning to proactively practice social distancing. " (Press Release, March 13th). January 31st, 2020: https://huronatwestern.ca/news/statement-and-protocols-novel-coronavirus; March 12th, 2020: https://twitter.com/huronatwestern/status/1238465344454393856/photo/1"||Library facilities are closed to the public; library resources and services remain available. Contact LLS staff for assistance.||No policy for professional librairan, other professional staff that governs remote work. Professional staff are not unionized. Practice for professional staff is to work on campus, with occasional work from home as required/necesarry. During COVID-19, a reduced staffing protocol is in place at our University and any depts/roles that can work remotely are strongly encouraged to do so. In the library, we are assessing what work is 'essential' to maintain operations and how it will be distributed across the team. No library staff (professional or otherwise) are being directed to work on campus during the facility closure. As of March 14th, 2020, we have identified (as a team) that at least 2 ppl. are required on-site to maintain services to faculty/students while classes are in session.||F/T Library Assistants, like everyone on campus, are encouraged to stay home/work remotely. All part-time (mostly student) staff have had their shifts cancelled effective March 13th, 2020. All staff, including part-time, will continue to receive pay. For part-time (hourly) staff, forthcoming pay will be based on their avg. weekly hours from January 2020 - forward.||Physical library is closed; staff will retrieve items upon request. Fines will be waived. We will scan & deliver content from physical course reserve collection where possible, and upon request. No change to loan periods.||None. As the physical facility is closed, technology for loan has been diverted to support campus staff who are working remotely.||Suspended on March 16th, 2020.||open||F2F closed as of March 13th, 2020. Will shift to offering synchronous research consultations on March 18th, 2020 (available, upon request).||Scheduled F2F instruction, library events cancelled. Will shift F2F to online delivery modes where possible, in consultation with teaching faculty/course instructors.||Currently being assessed. Leaders have been asked to report on all planned, University-sanctioned travel for all staff up until June 30th, 2020.||Pandemic Planning WG established with leadership from all units (Student Services, IT, Library & Learning Services, Facilities, etc.) in early March 2020. As of March 16th, these are moving to daily, standing meetings. Consistent (internal) messaging on campus: "This is not business as usual." We are taking our guiding our decisions based on infomation/decisions reached by federal, provincial, and regional health authorities and the government.|
|Kwantlen Polytechnic University||Todd Mundle||Langley/Richmond/Surrey||March 27, 2020||University||F2F classes paused for all classes now.||not applicable||Reduced hours at all locations.||no||Library: every second computer has been papered off and tables and chairs have been reduced to incresse social distancing and limiting numbers in each library.||Increased cleaning with a focus on touchpoints.||https://www.kpu.ca/hui/novel-coronavirus||University Librarian is updating library employees via email.||Librarians can work remotely; virtual reference coverage is happening remotely.||With reduced hours staff are on roating shifts with 2-3 employees per library and rest are working remotely||no materials is being loaned. Loan period for items out is April 30, 2020 at the earliest. Fines, etc. waived.||None being loaned.||Suspended borrowing/lending of books on March 18, 2020||closed||Virtual only.||Cancelling all events including Spring Convocation.||Cancelling all non-essential travel outside of Canada – including to the U.S. Anyone who chooses to travel will be required to self-isolate for 14 days upon their return. This applies to employees and students.||Business continuity plans developed|
|Laurentian University||Dan Scott||Sudbury||March 20, 2020||University||March 17: All library buildings closed to users, but open to employees.||all in-person classes have been switched to online; classes were cancelled for one half-day (March 11) to allow professors and students to adjust to online||no change||Mar 17: all libraries will be closed as of March 17 at 4:30PM|
Mar 13: hours will be reduced to match normal university operating hours (9:00 - 4:30); now closed on weekends
Mar 11: no change
|no||Library: There is a line of tape in front of the circulation desk, which patrons are not supposed to cross, but it's too far for me (at 6'1") to be able to reach the desk. Patrons would have to throw their cards and books onto the circ desk to abide by this measure.||General statement: "the University has also increased the cleaning throughout our buildings". Focus is now on touchpoints, with reduced cleaning of floors etc; strength of cleaning agents has been increased.||https://laurentian.ca/COVID-19||English: https://biblio.laurentian.ca/research/content/covid-19-library-and-archives-faq|
|no change||March 16: "Part-time staff and student employees who have lost scheduled hours due to recent service changes and who remain available for previously scheduled work, will be paid for those lost scheduled hours upon the approval of their supervisor and the submission of these approved hours." (through April 3, to be reevaluated then)||Still loaning material (either for pickup, or send by mail). No overdue fines will be charged; amnesty will be granted when the library reopens||no change||no change||open||online only||all courses moved online||March 17: "All travel relating to Laurentian University business is suspended until August 31, 2020 or until otherwise notified, effective immediately. This applies to faculty, staff, students and researchers."|
March 13: "We remind the community that University-sanctioned travel to regions subject to Government of Canada health notices of Level 4 and 3 is suspended. We urge all community members that are considering travel to follow Government of Canada travel advisories and use appropriate care and caution in their travels."
|McGill University||Jenn Riley||Montreal||March 17, 2020||University||No classes until at least March 30. Many will move online after that if feasible||no change||CLOSED. As of March 14: "All McGill libraries and athletics facilities are closed until March 30. Online library services will still be available during this period, and requests for library research materials will be accommodated as much as possible." (from https://reporter.mcgill.ca/ - Dan)||yes - libraries closed to patrons||n/a - libraries closed||campus implememting enhance cleaning procedures||https://www.mcgill.ca/coronavirus (campus), https://www.mcgill.ca/library/channels/news/all-library-branches-closed-until-march-30-access-e-resources-virtual-services-continues-321161 (library)||https://www.mcgill.ca/library/channels/news/all-library-branches-closed-until-march-30-access-e-resources-virtual-services-continues-321161||Remote work wherever possible||Remote work for support staff wherever possible||Taking requests for one-time pickup window of 2 hours on Friday March 20. Will pre-checkout books to patrons, they will retrieve from carts by the front door during the pickup window.||None. As the physical facility is closed, technology for loan has been diverted to support campus staff who are working remotely.||suspended||open||online only||Instruction online by arrangement with course instructor. All McGill sponsored events canceled until further notice||No McGill-sponsored international travel. Employees strongly discouraged from personal international travel.|
|McMaster University||Anne Pottier||Hamilton||March 16, 2020||University||all in-person classes end as of March 13th; no in-person exams||no change||Effective March 19: all libraries closed to public||no||n/a - libraries closed||pre-existing handwashing posters in washrooms – now added to digital screens throughout the library and other campus locations. Hand sanitizer units at all elevators and several entrances. Enhanced cleaning of libraries by campus custodians, in addition to wiping down surfaces, public computer keyboards/mice, handrails, main entrance door handles, elevator buttons. Gym wipes available in many high-traffic areas for use by library patrons. Lysol wipes available to staff for wiping down workstations, service desks, etc.||https://covid19.mcmaster.ca/|
|Remote work wherever possible||Remote work for all staff wherever possible||no loans after 5pm March 18th||no loans||suspended||open||online only||all discretionary events cancelled||All international travel for ugrad/grad students cancelled. All staff and faculty are strongly encourage to not travel outside of Canada.||Library computing power donated to Folding@home supercomputing project, see: https://library.mcmaster.ca/news/library-computing-power-being-harnessed-fight-against-covid-19|
|Memorial University of Newfoundland||Susan Cleyle||St. John's||March 12, 2020||University||no change||no change||no change||none||discussion about increasing social distance for exams, all else in discussion||Increased cleaning of washrooms and public spaces, keyboard cleaning wipes avaiable to students in all branches||https://www.mun.ca/main/coronavirus.php||emails out to all libraries about the newly formed Library Pandemic Committee LPPC that will populate the 9 university wide committees||not yet, but its coming||Library IT looking to ensure remote desktop for LPPC and other essential workers||no change||no change||no change||no change||Yes - All outbound travel suspended. https://gazette.mun.ca/campus-and-community/memorial-suspends-all-outbound-travel/||University pandemic EOC and 8 subcommittees. LPPC populating these committees.|
|Mount Royal University||Katharine Barrette||Calgary||March 12, 2020||University||no change||no change||no change||no||"events" greater than 50 ppl to be cancelled (not credit classes)||Increased cleaning of high-touch surfaces, library making wipes available to students for both public-access and group rooms, also circulating equipment...||https://www.mtroyal.ca/COVID19/index.htm#questions-answers||not yet, awaiting university-wide comms||not yet but coming||not yet but coming||no change||no change - offering wipes, discussion of whether to pull VR headsets and headphones but no change yet||no change||no change||no change||no events over 50ppl||yes - restrictions for staff also Alberta Health issues advisory for travel outside of the province||University EOC activated - KB is an academic member|
|NSCAD University||Rebecca Young||Halifax||March 24, 2020||University||March 19 2020||On Tuesday, March 17, NSCAD determined that, in order to safely complete the term, all courses will move to remote or alternative delivery. This will help the university continue classes without in-class instruction. While we are still examining what ‘limited access’ to campuses means under the new policy, students will not be on site during the notice of restriction period.||n/a||Library has been closed as of March 19|
NSCAD Campus is closed to all but essential staff. If access is needed, a request form must be filled out and approved.
|N/A as library is closed||https://nscad.ca/covid-19-information-and-updates/||https://guides.nscad.ca|
developing a remote work plan, providing remote service wherever possible
3 Library technicians working remotely; student staff no longer working
book lending suspended, loans extended to end of May, no fines charged
moving to remote service, digital resources only
|No book drop||have moved to remote service|
suspended, remote work plan could include instruction
|NSCAD Travel policy updated March 1 2020 https://nscad.ca/wp-content/uploads/2020/03/nscad-international-travel-policy.pdf|
|OCAD University||Lorie Kloda||Toronto||March 15, 2020||University||"Effective Monday, March 16, 2020, all face-to-face classes as well as physical access to studios, laboratories and libraries is suspended until April 24, 2020."||"access to... libraries is suspended until April 24, 2020"||https://www.ocadu.ca/news/update-9covid-19-all-face-face-academic-and-research-activities-suspended|
|Ontario Tech||Emily Tufts||Oshawa||March 12, 2020||University||Cancelled March 13-16; Online delivery only to the end of term.||no change||no change||no||front line staff ask patrons to place cards, books etc on counter||Library procuring disinfectant wipes, gloves, hand sanitizer gel for staff use;||https://ontariotechu.ca/static/coronavirus-information/index.php||emails from University Librarian with information about social distancing;||planning underway||planning underway||no change||no change||no change||no change||no change||cancelling events at the advice of risk management office; external events scheudled in the library under review;||Yes - https://ontariotechu.ca/static/coronavirus-information/travel-information-and-advisories.php|
|Queen's University||Heather McMullen||Kingston||March 17, 2020||University||Cancelled for the week of March 16. Moving to alternate delivery method beginning March 23.||Students moving out by March 22 will receive a partial refund||Reduced library locations and hours||No||All gatherings, including work-related activities or events, are limited to no more than 10 people. Essential meetings should be moved online. Social events and non-essential gatherings should be cancelled. Everyone should avoid any public spaces where personal distancing of two metres or more is not possible.||https://www.queensu.ca/covidinfo/|
|Liaison librarians given the option to provide reference services remotely||Some staff working from home; preparations underway for larger shift to remote delivery of library services||Circulation services continue in select library locations||Digital only||Open as some of our locations remain open on reduced hours||Remote delivery||Cancelled||Queen's suspended indefinitely all university-sponsored travel outside of Canada|
|Quest University Canada||Venessa Wallsten||Squamish||March 16, 2020||University||All classes moved to remote delivery starting Monday, March 16||closed as of Friday, March 20||academic building staff access only; dining hall and library building open reduced hours||yes, no public access to campus||increased cleaning of surfaces; deep cleaning prep||https://questu.ca/covid-19/||communication to students via email, library website and Facebook||in discussion||no student employees after Friday, March 20||all circulation suspended||N/A||digital only||closed||limited until March 20; TBD after||cancelled||students asked to leave campus by March 20; contingency plans in place for those who can't travel|
|Ryerson University||Lorie Kloda||Toronto||March 16, 2020||University||"As of today, March 13, Ryerson classes will move to alternative formats in response to COVID-19"||open||"For now, Ryerson University and facilities including residences and food services will remain open. "||https://www.ryerson.ca/news-events/news/2020/03/president-mohamed-lachemi-announces-universitys-plans-to-deal-with-covid-19/||"All university-sanctioned international travel by students and staff is cancelled until August 31 or further notice; All university-sanctioned international travel by faculty is to be avoided until August 31 or further notice;|
All community members returning from outside the country must self-isolate for two weeks upon their return to Canada;"
|Simon Fraser University||Gwen Bird||Burnaby/Vancouver/Surrey||March 19, 2020||University||Fraser Library closed March 17; Belzberg Library closed March 17||all classes move to remote delivery||no change||Bennett Library 9-5 March 19 & 20; closed March 21 & on||none||Additional hand sanitizer stations; preparations for deep cleaning if necessary||https://www.sfu.ca/sfunews/alerts/sfu-community-frequently-asked-questions-about-coronavirus.html||https://www.lib.sfu.ca/about/covid-19||remote work||remote work wherever possible||recalls & holds turned off; no fines||extended laptop loans to facilitate remote work||digital only||open; campus security will clear||remote delivery||cancelled||travel suspended||University response committee(s) meeting regularly. Business continuity plans being completed for all units including library|
|Southern Alberta Institute of Technology (SAIT)||Hilary Stamper||Calgary||April 3, 2020||Polytechnic||March 18 (went to computer commons only); March 23 (all buildings on campus closed)||Online||Open for existing students only||Partial and only for the purposes of online chat||all staff working from home||deep clean on last day before closure||https://www.sait.ca/covid19||https://libguides.sait.ca/COVID-19||All library faculty and staff are currently working from home.||All library faculty and staff are currently working from home.||Service suspended||no access to physical materials||electronic articles only||Within a building that is closed||online only||Online. Asynchronous model in development||Institutional VPN for network drives|
|Université de Montréal||Natalie Clairoux||Montreal||June 15, 2020||University||All libraries closed Saturday, March 14 at noon. Library staff started working remotely on Tuesday, March 17.||All teaching activities were suspended on Friday, March 13. Online teaching resumed on Saturday, March 21.||Closed for an unknown period of time on Monday, March 23.||Closed as of noon March 14, 2020. Access by appointment only beginning June 15, 2020.||https://urgence.umontreal.ca/||https://bib.umontreal.ca/coronavirus||Remote work wherever possible||Remote work wherever possible||Circulation suspended March 14, 2020; Special requests and delivery permitted until March 25th; loan extensions; no fines. Print documents were available again (by appointment only) starting June 15, 2020. Books on reserve may now be borrowed for a 3-day period.||Laptop loans were available upon request from faculties, who handled individual student requests until March 27. Final deliveries were performed March 30. Laptops were collected at the end of the Winter term and a second round of loans was done for the Summer term.||Digital only from March 14, 2020. Scanning of print articles or book chapters resumed June 15, 2020.||Open, but access to campus buildings was restricted until research activities resumed on June 8. Book drops became fully accessible on June 15, 2020.||available online||Cancelled; some activities resumed online. A new set of online workshops were designed for the Summer term.||All travel suspended||Liaison librarians were embedded in Educational Reponse Cells (consisting of faculty representatives and educational consultants) on March 19. General meetings were held regularly and individual cells worked together in Microsoft Teams.||Available since March 27. Allows students to use software remotely, such as Microsoft Office, Stata, and Adobe Acrobat. Info: https://bib.umontreal.ca/coronavirus/connexion-distance-logiciels|
|Universite du Quebec a Montreal (UQAM)||Lorie Kloda||Montreal||March 15, 2020||University||university closed||https://uqam.ca/coronavirus/|
|Universite Laval||Lorie Kloda||Quebec||March 15, 2020||University||university closed|
|University Canada West||Adrian Mitescu||Vancouver||March 17, 2020||University||March 23: all students, all library employees||03/13: Classes continue, but students have the option to attend online||N/A||03/17: No closure yet, but plans in place|
|As a private institution, we already restrict access to general public||All classes can be delivered online; faculty and students have the option to teach/study online||Posters in public places; additional cleaning supplies ordered for staff use; extra clearning at the end of the day.Hand sanitizer dispensers already available in all library locations.||https://www.ucanwest.ca/media/university-news||Internal messages to students/faculty; daily updates for staff in person, via email and WhatsApp||03/13 All professional staff are authorized and set up to work remotely; planning is currently underway to assign tasks for library assistants|
03/17 All staff are authorized and set up to work remotely
|Currently staff use own devices for remote work; IT is sourcing machines and will be available in ~2 weeks. Library assistants have been provided with iPads||03/17: All circulation services suspended||03/17: All circulation services suspended||N/A||03/17: All circulation services suspended||no change, although presence is increased in the provincial wirtual chat service (AskAway), especially to service our own students||Most classes are delivered online; all campus events have been cancelled (with students or external guests)||We are following the current advice from the BC Provincial Health Officer; no international travel for staff; incoming new international students must self-isolate for 2 weeks|
|University of Alberta||Denise Koufogiannakis||Edmonton||March 18, 2020||University||As of March 18th we do not have any service points open other than online. One physical location (1st and basement floors of Cameron Library) is open with security guard presence and only open to UA students/fac/staff with card access. Hours are 8am-8pm M-T; 8am-6pm F; closed weekends. All library staff should be working from home as of March 19th.||Beginning March 17th, all classes will be via remote delivery. https://www.ualberta.ca/services/health-centre/coronavirus-info/teaching-during-times-of-disruption/index.html||Open. https://www.ualberta.ca/services/health-centre/coronavirus-info/residence.html||University is open. All libraries closed with the exception of 2 floors of one location for access to computers and study space.||yes, effective March 16 - swipe card for access to the one open library location||If you feel unwell, stay home. Any community members returning from outside Canada are required to self-isolate for 14 days and monitor for symptoms. https://www.ualberta.ca/services/health-centre/coronavirus-info/health.html||Regular cleaning of the one open library location by the University's contracted cleaning company. Computers and surfaces cleaned throughout the day. University prevention campaign: https://www.ualberta.ca/services/health-centre/coronavirus-info/health.html||https://www.ualberta.ca/index.html||https://library.ualberta.ca/COVID-19||if you can work from home, you should work from home. All employees and their supervisors should develop and implement plans for working remotely, as per the operational needs of the department, faculty, team, or unit. https://www.ualberta.ca/services/health-centre/coronavirus-info/be-prepared/working-remotely.html||if you can work from home, you should work from home. All employees and their supervisors should develop and implement plans for working remotely, as per the operational needs of the department, faculty, team, or unit. https://www.ualberta.ca/services/health-centre/coronavirus-info/be-prepared/working-remotely.html||All physical Library collections (print books, music, etc) are unavailable until further notice. The library will cancel late fees from March 13 until the situation changes.||Cancelled||Digital only||Closed||Online/chat.||All large events of more than 250 people in attendance are cancelled.|
Any events with 50+ people that involves international participants are cancelled.
Any event with 50+ people that involves critical infrastructure staff, seniors, or other high-risk populations are cancelled. https://www.ualberta.ca/services/health-centre/coronavirus-info/planning-events.html
|All upcoming university-related travel outside of Canada is suspended. All travel outside Alberta not considered vital to the academic mission of the university is also suspended. No member of the community is expected to travel on behalf of the university if they are not comfortable doing so, even when it could be considered vital to the academic mission of the university. https://www.ualberta.ca/services/health-centre/coronavirus-info/travel.html|
|University of British Columbia||Michelle Blackwell||Vancouver||March 12, 2020||University||no change||no change||no change||none||No measures taken||Posters in all restrooms by Friday March 13, sanitizing wipes purchased for all departments and expected to be available at all service desks by March 12.||https://www.ubc.ca/campus-notifications/||e-mail to all library staff from UL||no change||no change||no change||no change||no chnage||no change||https://www.ubc.ca/campus-notifications/||Library Executive is coordinating to develop library-specific plans based on UBC’s emergency response and pandemic plans.|
|University of Guelph||Barbra McDonald||Guelph||March 16, 2020||University||March 19: students/employees only||week of March 16: no classes; Week of March 23/30: online classes. Semester extended 1 week (to Apr 9)||move out by Sun Mar 22. Refunds available||March 14: reduced hours March 17: hours further reduced. Offsite storage facility CLOSED; NO ACCESS TO PRINT||YES, effective March 19||Mar 18: public computers spaced out; access to ONLY 1 Library floor||extra cleaning in library; hand washing signage||https://news.uoguelph.ca/2019-novel-coronavirus-information/|
|YES||Support staff YES||Effective March 17: NO ACCESS TO PRINT||no change||CEASED||OPEN||ONLINE ONLY||ALL CANCELLED||YES|
|University of Ottawa||Joan Cavanagh||Ottawa||March 17, 2020||University||Classes cancelled March 16,17 to prepare to move to distance/online approach to courses for the balance of the semester as of March 18.||no change||As of March 16, 7:00 p.m., all uOttawa library locations are closed until further notice.||none||Mar 16: all university employees are expected to work remotely unless their physical presence is required to maintain operational safety and/or the continuity of operations.||Posters in public places; additional cleaning supplies ordered for staff use; investigating possibility of augmenting contracted cleaning services.Hand sanitizer dispensers already available in all library locations.||https://www.uottawa.ca/coronavirus/en ; Library-specific: https://biblio.uottawa.ca/en/coronavirus-covid-19-updates-availability-library-services||e-mail to all library staff from UL||no change||Verifying ability of individual staff to work from home if necessary (have a computer, etc.).||March 16-17, no access to physical collections. We are developing a solution to support limited/high priority access to physical collection while libraries are closed.||no change||no change||Classes cancelled March 16-17; from March 18 to end of semester, all in person classes/labs moved to distance and online learning formats.||All University-related travel by uOttawa staff and students is prohibited until further notice. Faculty travel is strongly discouraged.||Establishing a Library response team; senior leadership has scheduled daily checkins.|
University has an EOC
|University of Prince Edward Island||Donald Moses||Charlottetown||March 19, 2020||University||Robertson Library is closed, effective March 17, 2020 at 4:30 pm.||University of Prince Edward Island has decided to suspend in-person classes and in-person labs effective Monday, March 16, 2020. Instruction will be paused from Monday, March 16 to Friday, March 20, 2020||no change||Library is closed. Staff are working from home and continue to offer services virtually.||no||Following the PEI Chief Public Health Office's social distancing guidelines - Reconsider attending social gatherings where a 2-meter distance is not possible, especially if the elderly or immune-compromised people are present.||To help mitigate the spread of COVID-19, UPEI has enhanced cleaning procedures and increased the frequency of cleaning in high-traffic areas.||https://www.upei.ca/health-centre/coronavirus||Have established weekly meetings with staff online.||... services will continue to be provided by employees who are working remotely. Please note that some services and hours of operation may vary in order to accommodate changing circumstances.||... services will continue to be provided by employees who are working remotely. Please note that some services and hours of operation may vary in order to accommodate changing circumstances.||No lending books. Due dates for all loaned material extended to April 30.||Those with laptops/chromebooks signed out have had the due date extended to April 30th.||reduced services||closed||no change||All university events are cancelled or postponed until April 30, 2020 at a minimum.||University-related travel outside the province is suspended for UPEI students, faculty, and staff until further notice.|
|University of Regina||Dale Storie||Regina||March 18, 2020||University||Classes cancelled March 16-19. Resuming online March 20||no change||reduced hours as of March 17||no||As per provincial guidelines||Additional disinfectant wipes available, posters in place, additional cleaning||https://www.uregina.ca/covid-19/||Daily email to library staff from UL||remote guidelines provided by HR||remote guidelines provided by HR||extended loans||suspended||open||mostly online||cancelled||Following travel.gc.ca and Global Affairs Canada travel advisories. International travel strongly discouraged.||University has an Academic Continuance Committee|
|University of Saskatchewan||Charlene Sorensen||Saskatoon||March 15, 2020||University||March 23: All staff working remotely starting today. Some study space in one library still open to students||open||Libraries closed March 16-18, except largest branch open with no services, while employees plan core service delivery.||no||Some adjustments frontline staff can make if they wish: asking for the client's NSID (along with some security questions) rather than handling their student card, asking clients to place books on the desk with the barcode up so they can be scanned with minimal handling, etc||prevention' (hand washing) signage distributed to libraries for posting; slides about prevention on display monitors;||https://www.usask.ca/updates/||e-mails to all library staff from UL||The travel request changes adhere to the COVID-19 travel protocols established by Federal and Provincial bodies and will be applied to all travel requests effective March 11, 2020, and will remain in place until further notice.|
|University of Toronto||Julie Hannaford||Toronto||March 12, 2020||University||no change||no change||no change||no||Being discussed, but not implemented yet||Increased sanitary resources available and signage is in the works in collaboration with the University||https://www.utoronto.ca/message-from-the-university-regarding-the-coronavirus#faq||e-mail to all library staff from UL||no change - planning in the works though, to plan for all possibilities||no change||no change||no change||no change||no change||no change||University communication: "All members of our community should carefully consider any non-essential business and personal travel that is planned in the coming weeks. The situation is evolving rapidly in many parts of the world and travel restrictions may be imposed on short notice. Returning travellers also could face a period of self-isolation or quarantine, and travel insurance coverage may be limited (or not provided) to those travelling to affected areas. It is recommended that you review your travel health insurance coverage before travelling internationally.|
Staff, faculty and librarians travelling to or from a region for which there is a COVID-19 related travel advisory are requested to advise their Manager, Chair or Divisional Head immediately and self-isolate for a period of 14 days upon their return.
As of today, the University of Toronto has cancelled future university activity to international locations for all students until June 1, 2020. The University of Toronto is working closely with students already abroad to support them in either staying or planning for an early return. If you have a student abroad with questions, please direct them to contact email@example.com.
|University working on academic continuity plan (UTL on planning committee) - to plan for all possible scenarios|
|University of Victoria||Jonathan Bengtson||Victoria||March 12, 2020||University||no change||no change||no change||no||Currently in discussion||https://www.uvic.ca/covid-19/||no change||no change||no change||no change||no change||All international travel (includes US) severely restricted to end of May||University EOC (Emergency Operations Committee) activated and working with University Administration on daily basis to respond to the rapidly evolving situation.|
|University of Waterloo||Alison Hitchens||Waterloo ON||March 17, 2020||University||on-campus courses suspended until March 23 and then all in-person course activity suspended to end of term||We are strongly encouraging all students to make arrangements to move out of residence by noon on Friday, March 20, 2020.||March 17: library buildings closed to the public. Some staff reporting to work while we figure out WFH assignments; aim to have no onsite activities by March 20||no||events greater than 50 people cancelled; people advised to use social distancing and proper hygiene as a preventive measure.||University has enhanced cleaning protocols on campus, including increased decontamination of lecture halls and disinfection of high-touch surfaces. Hand sanitizer at service points and have ordered gloves. Library working with campus to get additional supplies||https://uwaterloo.ca/coronavirus/|
|Staff advised to WFH if possible; WFH training and planning for those staff not already set up for WFH||Staff advised to WFH if possible; WFH training and planning for those staff not already set up for WFH||no access to print materials||no access to physical materials||no access to print materials||in discussion||Online only||all events cancelled; instruction online only||all international travel (includes US) restricted until further notice. Departments will cover the costs of cancellation||University emergency controll group meeting daily to respond to the situation. Library managers are updating department pandemic plans and library is updating overall plan. Library emergency response team meeting to respond to both campus and to library staff questions and information.|
|University of Windsor||Pascal Calarco (update by Dan Scott)||Windsor||March 17, 2020||University||no change||no change||"The library will be closed as of 4:30PM Tuesday March 17th until further notice"||none||University is assessing extent to which final exams could be administered via LMS or other technologies.||None announced yet. Library has made available additional hand sanitizer at service points. Hand sanitizer was already available on each floor of buildings||http://www.uwindsor.ca/studenthealthservices/535/novel-coronavirus-update-and-information||http://leddy.uwindsor.ca/library-services-during-disruption||no change||no change||no change||no change||no change||no change||none yet||Pandemic Planning Committee has been re-established. Library will follow campus communications and policy.|
|University of Winnipeg||Lorie Kloda||Winnipeg||Macrh 15, 2020||University||"The library facility will be closed as of March 13, 2020 at 5pm, and will remain closed as long as in-person classes are canceled.|
Access to digital resources will remain unaffected. The Library plans to begin providing remote services on Tuesday, March 17 at 9am. "
|https://library.uwinnipeg.ca/news/2020/march/library-covid-19-response.html||"All borrowed material will be automatically extended until May 1, 2020, and any fines for items not currently due will be waived."||"Books can still be returned to the dropbox at the south entrance of Centennial Hall or the slot outside the Library entrance on the 4th floor."|
|Vancouver Island University||Lara Wright||Nanaimo||March 12, 2020||University||no change||no change||no change||none||No measures taken||Increased cleaning of public spaces, increased hand sanitizer stations. “Handwashing/cover your cough” public awareness messaging||https://adm.viu.ca/health-and-safety/coronavirus-updates-and-information||e-mail to all library staff from UL||no change||no change||no change||no change||no change||The creation of a travel registry for all outgoing domestic and international travel. Risk of work travel being assessed. Personal travel discouraged.||EOC initiated + Academic Continuance Committee, with library representation.|
|Vancouver School of Theology||Daniel Baek||Vancouver||March 2, 2020||Univesity||no change||no change||no change||no||No measures taken||Hand sanitizer at the service desk. Disinfecting computer keyboards and mice.|
|Western University||Jennifer Robinson||London||March 24, 2020||University||March 17 (all libraries closed)||Cancelled Monday/Tuesday, move to online Wednesday (March 18)||Option to move out early||Reduced to two library locations; as of Tuesday March 17 will close all library locations to public at 5PM by order of Ontario Ministry of Public Health||no||Yes, measures taken||Posters put in place in public areas along with hand sanitizer||https://www.uwo.ca/coronavirus/|
|no change||no change||"At this time, general access to print collections is not available. Researchers with exceptional needs may request access on a case by case basis."||no access to physical materials||cancelled||no change||no change||Discretionary events of 50+ cancelled.||Western strongly encourages faculty and staff to defer travel to all countries and regions identified by the Government of Canada as having active travel health notices for COVID-19. For those faculty and staff who do decide to travel internationally, please follow the steps listed here.|
No member of the campus community is expected to travel on behalf of the university if they are not comfortable doing so.
Student travel - cancelled future university sanctioned travel for all students until June 1, 2020. Working with students already abroad to support them staying in place or plan a possible return.
|Contingency Planning Group (subset of MC) struck to ID essential services and short-term operational plans. Transitioning this work to include entire Management Committee (MC) as longer term planning needed.|
|Wilfrid Laurier University||Scott Gillies||Waterloo||March 12, 2020||University||no change||no change||no change||no||None; University is gathering information about events of 25+ people hosted by Library||Advisory notices sent out. Additional cleaning protocols in place||https://students.wlu.ca/wellness-and-recreation/health-and-wellness/assets/resources/coronavirus.html||no change||no change||no change||no change||no change||University sanctioned travel and student travel to areas listed is any country assessed by Global Affairs Canada as “Exercise a High Degree of Caution” due to COVID-19. Staff will be reimbursed for cancellations due to Covid 19. University will reimburse additional costs for flexilbe flights and related costs needed for cautionary.|
|York University||Andrea Kosavic|
Updated by Lorie Kloda, Dan Scott
|Toronto||March 14, 2020||University||March 18 (all libraries closed)||going online Monday, March 16||no change||Closed (updated from Twitter March 17)||no||Currently in discussion||https://coronavirus.info.yorku.ca/||https://www.library.yorku.ca/web/covid-19-york-libraries-services-and-operations-update/||no change||"We have suspended access to and circulation of all print resources, including print course reserves and archival materials."||no access to physical materials||cancelled||online only||no change|