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PHILIPPINES COUNCIL FOR AGRICULTURE AND FISHERIESPCAF-PMKMD-QP02-F01
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Version 1
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Operational Planning
Quality Form
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Annual Physical and Financial Plan (tier 1)Reference Number
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Date:
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Division:
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Section:
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FunctionKey ActivitiesPerformance IndicatorAnnual Physical TargetsTravelling ExpensesTraining ExpensesSupplies and MaterialsUtility ExpensesCommunication ExpensesAwards/Rewards and PrizesExtraordinary & MiscellaneousProfessional ServicesGeneral ServicesRepairs and MaintenanceTaxes & InsurancesOther Maintenance & Operating Expenses TOTAL REMARKS
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1st2nd3rd4thTotal Travelling (Local) Travelling (Foreign) Training, conventions Office Supplies Accountable Forms Drugs and Medicine Exp Fuel, Oil & Lubricants Semi-Expendable ICT Equipment Semi-Expendable Furnitures, Fixtures & Books Other Supplies Expenses Water Expenses Electricity Expenses Postage and Courier Services Telephone (Mobile) Telephone (Landline) Internet Connection Prizes Extraordinary & Miscellaneous Legal Services Auditing Services Consultancy Services Other Professional Services Janitorial Services Security Services Office Building Office Equipment Furniture and Fixtures Info.& Comm. Tech Equip Motor Vehicle Taxes, Duties & Licenses Fidelity Bond Premiums Insurance Expenses Advertising Expenses Printing & Publication Representation Expenses Rent - Building & Structure Rent - Motor Vehicle Library & Other Reading Materials Donations Other MOOE
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Execute mandated budgeting systems and procedures, policies and principles on budget sectionBUDGET PREPARATION -
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Received Budget Calls from DBM and request for data requirement from Congress Committee on Appropriation and Senate Committee on FinanceNo. of Budget call10001 -
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Reviewed/ Prepared Annual Plan and Budget Proposal for FY 2023 (DBM, Senate & HOR)No. of Budget Proposal prepared/submitted01001 -
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Encoded BP Forms on DBM's portal for FY 2021 (Actual) and FY 2022 (Current) - PCAF on Online Submission of Budget Proposal (OSBPNo. of BP Forms posted60006 -
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Requested SARO/ NCA for Special Budget , Terminal Leave BenefitsNo. of NCA/SARO received11237 -
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Encoded data in the On-line Submssion of BEDs forms for FY 2023 Agency BudgetNo. of BED forms accomplished00011 -
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Prepared Budgetary documents needed by DA Planning/Budget, DBM, Senate and CongressNo. of documents prepared & submitted01020030 -
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Attended budget Forum/Hearings/Floor DeliberationsNo. of Budget Hearings/ Deliberations, (CAMP A, DBM, Congress, Senate)01113
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Prepare the Work and Financial Plan for the Budget SectionNo. of reports submitted (WFP)00011
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Develop, maintain and periodically update aspects of the finance, Administrative and Management Information System (FAMIS)BUDGET IMPLEMENTATION /ALLOCATION OF FUNDS/ PAYMENT OF OBLIGATIONS
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Processed Obligation Request and Status (ORS) and Budget Utilization Request and Status (BURS) for appropriate UACS code by Funding Source and consistency with units Work and Financial Plan and Cash ProgramNo. of ORS processed and receiveddemand drivendemand drivendemand drivendemand drivendemand driven
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BURsdemand drivendemand drivendemand drivendemand drivendemand driven -
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Encoded/Recorded Transactions (voucher) in the Registry of Allotments and Obligations per allotment class (RAOD)No. of updating in the RAOD333312 -
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Processed /maintained & update ORS for the status of obligation and Purchase request (PR) for appropriate reference and amountNo. of PRs received and fundeddemand drivendemand drivendemand drivendemand drivendemand driven -
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Signed/Certified FUNDS availability in Memorandum of Agreements(MOA) and ContractsNo. of MOA earmarkeddemand drivendemand drivendemand drivendemand drivendemand driven -
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No. of Contract of service earmarkeddemand drivendemand drivendemand drivendemand drivendemand driven -
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Recorded/ Release documents, vouchers, t-letters, NCA/SARO, Circulars, Special Orders, Memos etc. and list down supporting documents and attachments to the ORSNo. of documents received & released (SO/Memo)demand drivendemand drivendemand drivendemand drivendemand driven -
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Disseminate information to operating units regarding budget related issuancesNo. of reports disseminateddemand drivendemand drivendemand drivendemand drivendemand driven -
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Coordinate and maintain Liaison with the Department of Agriculture, Department of Budget and Management, Congress and other government agencied on budget related mattersBUDGET REPORTING AND ACCOUNTABILITY -
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Generation of reportsNo. of reports/ data prepared, generated and submitted666624 -
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BFARs444416 -
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Status of funds666624 -
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Prepared date required by DBM, COA, OED, ODED and Chief of AFMDNo. of data prepared and submitteddemand drivendemand drivendemand drivendemand drivendemand driven -
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Attendance to DA Assessment of Physical and FinancialNo. of assessment attendeddemand drivendemand drivendemand drivendemand drivendemand driven -
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Coordination with accounting re: weekly reconciliation of obligations versus disbursements conductedNo. of reports coordinated and reconciled1212121248 -
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Perform other functions as may be assigned by the managementPARTICIPATION TO MANAGEMENT COMMITTEESNo. of committees participateddemand drivendemand drivendemand drivendemand drivendemand driven -
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PERFORMANCE OF LIASON FUNCTIONSNo. of follow-upsdemand drivendemand drivendemand drivendemand drivendemand driven -
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PROCUREMENT OF SUPPLIES & OTHER MANDATORIES 50,560.47 1,473.47 8,565.56 60,599.50
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 - - - 50,560.47 - - - 1,473.47 - 8,565.56 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 60,599.50
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Prepared by:Approved by:
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JOSE REDENTOR H. BESENIO
FIDELIA DE ASIS-ANDRES
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Date:Date:
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