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ROTARY INTERNATIONAL DISTRICT 5050 YOUTH EXCHANGE EXPENSE REPORT
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INSTRUCTION PAGE
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Office Expenses
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Report B - Printing Postage Supplies Phone
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Event Expenses
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Report C - Mileage Log - Current rate can be found on the Rotary International website
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Report D - IB Orientation
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Report E - OB Orientation
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Report F - OB Interviews
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Report G - Christmas Weekend
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Report H - Ski Weekend
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Report I - District Conference
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Report J - Training/NAYEN
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Important to note:
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1. Receipts are required for all expenses except mileage
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2. All expense reports must be approved by the District Chair prior to
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payment being issued.
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Any questions regarding whether expenses are eligible for reimbursement should be directed to the District Chair
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For large expenses you would like paid in advance - ie. Conference Registration Fees - you may request a Check/Cheque to be issued.
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Identify the Payee, nature of the expense and budget line item, and provide a copy of the invoice/purchase order.
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These also need to be approved by the District Chair.
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