** Project tracking for Diversity Outreach Speaker Training
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PROJECT DASHBOARDSTATUS KEYPRIORITY KEY
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On HoldLow
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PROJECT TITLEDiversity Outreach Speaker TrainingCOMPANY NAME
WordPress Community Team
Not Yet StartedMedium
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PROJECT MANAGERJill BinderDATE1/22/19In ProgressHigh
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KPI 1:
30 meetups have run the training in 2019
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KPI 2:
80% have filled out the follow-up questionnaire
0Complete
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Index of Projects & Subprojects
KPI#
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GENERALTBD
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TRAIN THE TRAINERS - MAINTENANCE
# Trainings a month1 / 1
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TRAIN THE TRAINERS - IMPROVEMENTS
TBD
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SUBPROJECT OF TRAIN THE TRAINERS: TRANSLATION
# of non-English languages0 / 2
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PROMOTIONS# who have
filled out form
0/100
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WORKSHOP MATERIAL - IMPROVEMENTS
TBD
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GENERALKPITBD
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Lead:Jill Binder
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Outcome:
Improvements that help all parts of the project
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ACTION ITEMS
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PROJECT DETAILSDELIVERABLES
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STATUSPRIORITYBY WHEN? (DEADLINE)TASK DESCRIPTIONWHOWHYROAD BLOCKSDELIVERABLEGOAL (KPI)
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CompleteHighJan 25, 2019@jamieschmid is pinging @Larry Swanson to talk about the words messaging exerciseJamieOur name is too long, our hashtag is no longer relevant, and our internal vocabulary is confusingStartingThe messaging exercise is startedN/A
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In ProgressHighFeb 4, 2019@jamieschmid and @Larry Swanson are coming back to us with a Communication plan outline with actions for us to doJamie and LarrySo we can improve our messaging for making our team more effectiveGetting team on board to participate in the exerciseClear instructions for the teamN/A
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CompleteMediumJan 1, 2019@Jill Binder is giving @jamieschmid a list of active team members and what they doJillJamie needs them to start the messaging exerciseN/AThe listN/A
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CompleteHighJan 1, 2019@Jill Binder is putting together who volunteered with which roles on the callJillSo we can move forward in our projectsN/AEveryone knows what they are agreeing to doN/A
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In ProgressJan 1, 2019Everyone new & returning please fill out the welcome form: https://jill249.typeform.com/to/Ye0NIeAllSo that Jill can make sure everyone is doing something fulfilling to themGetting folks to fill it out
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In ProgressMediumJan 1, 2019@jillbinder adding a big KPI for our team overall at the top of the dashboardJillSo our team has direction for the yearWhich KPI should we use?KPI is clearly displayed on the dashboardN/A
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Not Yet StartedMediumJan 1, 2019How do we tag people in this project management spreadsheet so they get an email notificationJillSo people know they need to look at or do somethingPeople are receiving email notifications
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TRAIN THE TRAINERS - MAINTENANCE
# Trainings a month1 / 1
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Lead:Sheila Gomes
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Outcome:
The workshop can be run in at least 2 non-English languages
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ACTION ITEMS
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PROJECT DETAILSDELIVERABLES
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STATUSPRIORITYBY WHEN? (DEADLINE)TASK DESCRIPTIONWHOWHYROAD BLOCKSDELIVERABLEGOAL (KPI)
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Not Yet StartedMediumFeb 28, 2019@Miriam Goldman is scheduling and running a Trainers onboarding meetingMiriamWe have new trainers who need to learn how things workN/AMiriam has run the trainingN/A
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Jan 1, 2019
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Jan 1, 2019
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Jan 1, 2019
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TRAIN THE TRAINERS - IMPROVEMENTS
KPITBD
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Lead:Lead
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Outcome:Outcome
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ACTION ITEMS
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PROJECT DETAILSDELIVERABLES
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STATUSPRIORITYBY WHEN? (DEADLINE)TASK DESCRIPTIONWHOWHYROAD BLOCKSDELIVERABLEGOAL (KPI)
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CompleteHighJan 25, 2019@Jill Binder is putting out a doodle poll for a Train The Trainers zoom callJillWe need to iron out details that are confusingN/AWe have scheduled a callN/A
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Jan 1, 2019
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Jan 1, 2019
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SUBPROJECT OF TRAIN THE TRAINERS: TRANSLATION
# of non-English languages0 / 2
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Lead:Sheila Gomes
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Outcome:
The workshop can be run in at least 2 non-English languages
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ACTION ITEMS
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PROJECT DETAILSDELIVERABLES
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STATUSPRIORITYBY WHEN? (DEADLINE)TASK DESCRIPTIONWHOWHYROAD BLOCKSDELIVERABLEGOAL (KPI)
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CompleteHighJan 1, 2019Setting up a meeting for this week about the Translations teamSheila, Simona, JillStart the translations processN/AHave figured out which items to start translatingN/A
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In ProgressMediumFeb 15, 2019Translate workshop lesson 1 into PortugeseSheilaSo that we can expand to Portugese meetupsSheila's life and other projects that happen ;)Lesson 1 is translated into PortugeseN/A
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Not Yet StartedHighJan 9, 2019Sheila meets with SimonaSheilaSimona on board with our plan and can helpN/AMeeting happenedN/A
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On HoldMediumJan 1, 2019Jill check in with the Make WordPress #Training team how and where our workshop translations should liveJillWe can serve more countriesGetting answers from Training!Training has given us a locationN/A
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PROMOTIONS
# who have
filled out form
0/100
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Lead:TBD
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Outcome:
100 meetups have filled out our form in 2019
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ACTION ITEMS
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PROJECT DETAILSDELIVERABLES
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STATUSPRIORITYBY WHEN? (DEADLINE)TASK DESCRIPTIONWHOWHYROAD BLOCKSDELIVERABLEGOAL (KPI)
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On HoldMediumJan 1, 2019Larry and Jamie work up top-level messaging and run it by team.Larry and JamieWith that in place, we can form our promotions/marketing team and craft individual messages.Finding the time to do itDeliverable#
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In ProgressLowJan 27, 2019@Miriam Goldman is writing up her journey and a testimonialMiriamHelps our promotion materialFinding the time to do itSend Jill the article and testimonialN/A
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On HoldMediumFeb 10, 2019@Sheila Gomes and I talk about translating newsletters, before I submit the next one around February 10Sheila and JillReach more meetupsN/ATranslated newsletter articleN/A
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In ProgressMediumJan 1, 2019Jill finishes off the "Build A Diverse Speaker Roster" essayJillHelp meetups and have something that can go viralJill's mental obstacles over finishing doing it. And finding time to do it.Essay is finished, up in the handbook, and people are using itN/A
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Not Yet StartedHighFeb 1, 2019New workshop tracker sheet, attached to this dashboard and automagically filling out the KPIJill
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WORKSHOP MATERIAL - IMPROVEMENTS
KPITBD
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Lead:Jill Binder
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Outcome:
Great workshop that is easy to use and impactful
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ACTION ITEMS
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PROJECT DETAILSDELIVERABLES
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STATUSPRIORITYBY WHEN? (DEADLINE)TASK DESCRIPTIONWHOWHYROAD BLOCKSDELIVERABLEGOAL (KPI)
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Not Yet StartedHighJan 1, 2019Jill assign how the follow-up questionnaires go outJillTo know what to improve in the workshops and to track dataIs Diane still doing it?Questionnaires are going out regularlyN/A
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Not Yet StartedMediumJan 1, 2019Francesca suggested: GitHub should have an index page, with links to all the different lessonsJillMake it easier to useWorking with Training TeamWe have an index on GitHub (or it's clear to use the Make index)#
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Jan 1, 2019#
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