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CALPADS Work-Based Learning (WBL)
Data Collection Preparation Checklist
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WBL Type and Process Documentation: All Types
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1. Document the process, step-by-step, from when the student enrolls in WBL through CALPADS reporting.
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2. For each WBL type, determine who needs to be notified upon WBL enrollment (it will differ by type)
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(e.g. CALPADS Data Coordinator, Workability Coordinator, Credentials, Internship Provider, etc.)
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3. Include deadlines, timeframe expectations and task frequencies in the written process.
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4. Determine who enters each data component into the Student Information System (SIS)
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and obtain/provide training on the SIS WBL features
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5. Train all resources on the process and ensure all resources understand the deadlines.
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External Hours: Internship-10, Student-Led Enterprise -15, Virtual/Simulated WBL-20
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1. Standardize timesheets with detailed instructions for both the student and WBL provider
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2. Identify who distributes and collects timesheets, and how often
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3. Identify who will enter hours into the SIS and how often
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4. Train all appropriate staff
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Course Codes: Student-Led Enterprise-15, Virtual/Simulated WBL-20
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1. Ensure notification process includes Credentials staff each time a student signs up for a new
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 Student-Led Enterprise and/or Virtual/Simulated WBL.
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2. Credentials staff determine the appropriate course code for each WBL activity
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3. Determine who enters the Course Codes in the SIS. Ensure they are trained in SIS data entry and
understand the deadlines.
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Internship ID: Internship-10
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1. If the SIS does not auto-assign the Internship ID, determine who assigns the ID and how they get notified
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when there is a new internship.
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Performance Evaluation: Internship-10
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1. Standardize Evaluation Form
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2. Train Internship Providers on use and delivery expectations (when and how to submit results)
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3. Determine how the results will be used to guide the student.
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4. Determine who will collect and input the results. Ensure they are trained in SIS data entry and
understand the deadlines.
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LEA Sponsored: Internship-10
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1. Determine who marks Yes/No in the SIS and how they will receive the information.
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2. Ensure they are trained in data entry and understand the deadlines.
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Certificated Supervisor: Internship-10
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1. Determine who marks Yes/No in the SIS and how they will receive the information.
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2. Ensure they are trained in data entry and understand the deadlines.
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