HackOH5 2017 Budget
 Share
The version of the browser you are using is no longer supported. Please upgrade to a supported browser.Dismiss

View only
 
ABCDEFGHIJKLMNOPQRSTUVWXYZ
1
Budget CategoryAmount AllocatedAmount SpentBalanceNotes
2
Venue Rental$0.00$0.00$0.00Hosting the event at one of our colleges saved us a signficant amount.
3
Incentives$3,375.00$2,067.72$1,307.28We planned for $2500 in prizes for 1st place team, $500 for 2nd place team, and $375 for everyone else. However, our first place team only had three members and second place team only had two members so we didn't spend as much.
4
Transportation Rental$550.00$362.76$187.24Some students chose to drive themselves so we had fewer students in need of transportation. We were able to rent one van that started at Denison, picked up students at Kenyon, and then transported everyone to Wooster.
5
Mentors (Honorariums + Travel Expenses)
$10,950.00$8,273.51$2,676.49One of our mentors could not attend in person but offered a workshop remotely via Google Hangout. We agreed to reduce his honorarium, and he had no travel expenses. Also, only three of the mentors chose to stay in hotels for the evening. The others spent the night in the library or shared a room with one of the other mentors.
6
Lodging for Students$0.00$428.94-$428.94We planned for all students to spend the night in the library, but some were uncomfortable with this so we arranged for four hotel rooms near campus to acommodate those students.
7
Printed Flyers$75.00$0.00$75.00We designed and printed our own flyers on campus.
8
Event Badges$70.00$29.99$40.01We purchased badge holders, but we made our own badges and inserted them into the plastic holders to save a little money.
9
Extension Cords (5 100 ft. cords)$85.00$0.00$85.00Our host institution provided cords and power strips. No need to purchase these.
10
Power Strips (5)$75.00$0.00$75.00Our host institution provided cords and power strips. No need to purchase these.
11
Eventbrite Registration$0.00$0.00$0.00We ended up using Google Forms to collect registrations
12
Food & Beverages$1,320.00$1,001.00$319.00Our host institution provided most of the catering. We opted for a Chipotle buffet for the dinner on the second night.
13
Slack Channel$0.00$0.00$0.00Free
14
AWS/Google Cloud Hosting$0.00$0.00$0.00Ultimately, the students ended up using their own hosting solutions for their projects.
15
16
Total Funds Allocated$16,500.00$12,163.92$4,336.08
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61
62
63
64
65
66
67
68
69
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
87
88
89
90
91
92
93
94
95
96
97
98
99
100
Loading...