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Instructions for submitting your list of watchers in El Paso County
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The Template Watcher Application is a single Excel workbook with five multiple spreadsheets, shown by name below:
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· Instructions
· Enter Requesting Org
· Location Assignments
· List of Locations
· Watcher Type
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1. In the “Enter Requesting Org” tab, list the name of your organization, the contact name, title and email of the individual appointing these watchers. Typically this will be
the county chair of a party, a candidate, or registered agent of an issue committee.
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· Please select the election type and watcher type from the drop-down menus.
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2. Use the "Location Assignments" tab to assign watchers to a Voter Service & Polling Center (VSPC) or other location:
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· Fill out the requested information for each person you wish to be a watcher. Fill in the Voter ID number if you know it.
(Each name will be researched in the statewide voter registration database for eligibility.)
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· Under the Location_1-5 columns, use the dropdown list to select up to five locations per person listed, or in the last column select "All locations”.
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3. The “List of Locations” tab has a complete list of the VSPC's and their addresses, along with additional counting and processing rooms at the Citizens Service Center (CSC).
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4. The “Watcher Type” tab has a detailed explanation of watchers for each election type.
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5.    Save a copy of the spreadsheet to your system and email the completed spreadsheet as an attachment to: AngieLeath@elpasoco.com
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PLEASE NOTE:
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·     Please include a .jpg or .gif of an electronic signature of the appointing authorities and we will place it in the certificate. Otherwise the appointing authority
will need to sign every certificate issued.
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General instructions on creating an electronic signature:
1. Write your signature on a piece of paper.
2. Scan or take a picture of the page and save it on your computer in a common file format: .bmp, .gif, .jpg, or .png. ...
3. Open the image file using Paint or a similar graphic program. Open Paint by clicking the Start button, clicking All Programs, clicking Accessories, clicking Paint.
4. To crop the image in Paint, on the Home tab, in the Image group, click Select button , then click and drag to highlight the portion of your signature you would like to keep.
5. Click Crop to crop the image.
6. Save the image in a common file format: .bmp, .gif, .jpg, or .png. ...
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·      If you have any questions, call the Elections Department, at 719-575-VOTE (8683), or email AngieLeath@elpasoco.com.