BCD Regulatory Meeting Matrix

	B	C	D	E	F	G	H	I	J	K	L	M	N	O	P	Q	R	S	T
1	BCD Regulatory Meeting Matrix
2	Details of BCD Regulatory Meetings
3	Last updated: 4/6/22
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5	Meeting Title	When Does it Occur?	Preparation Required for Meeting (Agenda Required)	BCD Review Type	BlueBeam All Call Stakeholder Session	Who Schedules?	Purpose	CPM	Planners/PSRE	Architect	Engineers	Contractors	BCD Leadership	BCD Plan Reviewers	BCD Inspectors	Environmental Health	Energy Management	Disability Services	Owners / Client / Users / Tenants
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10	Informal Discussions	AE Team or BCD to reach out as necessary when required	Concept Discussion		N/A	Informal	Ask questions	As Directed		As Directed	As Directed	As Directed	As Directed	As Directed	As Directed	As Directed	As Directed	As Directed	As Directed
11	Project Feasibility	As first project kickoff meeting in PreDesign; regulators only (not program representatives)	-Confirm Jurisdictional Authority -Demonstrate land ownership -Confirm land use -Infrastructure ownership / condition -Change in use/occupancy -Outside Agency involvement -Other Enivormentenal Permitting Agencies	Meeting w/ Report (?) Agenda required in advance to determine if additional stakeholders required	No Bluebeam	Planning PSRE schedule and lead	Define understanding of basic issues (land ownership, jurisdictional authority, land use, utility infrastructure)	Attendee	Attendee	not invited	Attendee	not invited	Attendee	not invited	not invited	As Directed by BCD	Attendee	not invited	not invited
12	Pre Design Meeting	Near the end of pre-design but prior to finalizing. Pre-Design and SD are funded	Architect needs to determine what codes required The following documents must be completed prior to the meeting: - Scope / Schedule / Budget (Valuation) - Preliminary Code Analysis - Site Plan - Survey (if necessary) - Preliminary Floor Plans / Cross Section Discussion Items: - Jurisdictional Authority - Alternative materials or methods - Operational licenses and/or permits	Meeting Meeting minutes expected to be issued by the AE Agenda required in advance to determine if additional stakeholders required	BCD invited (not expected to comment)	CPM	Review the codes and provide other information to Architect	Attendee	Attendee	Leader	Not Invited	Not Invited	Attendee	Attendee	Not Invited	As Directed by BCD	As Directed by BCD (*if Civil Drawings are available)	As Directed by BCD	Not Invited
13	Schematic Design - 1st Meeting	Occurs at the beginning of SD	Review Pre-Design decisions. The following documents must be completed prior to the meeting: - Scope - Scheduling - Preliminary Code Analysis - Site Plan - Survey (if necessary) - Floor Plans / Cross Section Be prepared to discuss the following at the meeting: - SAC / Industrial SAC - Phasing (separate matrix) / Phased Occupancy - Documents Required for Permitting - Chemical Inventory - Outside Agency Involvement (Timing) - Alternative Materials & Methods (separate matrix) - Special provisions / Chapter 4 - Special Inspections - Special Project Requests	Meeting Meeting minutes expected to be issued by the AE Agenda required in advance to determine if additional stakeholders required	NA	CPM	Setting the regulatory requirements for the project.	Attendee	Attendee (if outside agency permitting)	Leader	Not Invited	Not Invited	Attendee	Attendee	Not Invited	As Directed by BCD	As Directed by BCD	As Directed by BCD	Not Invited
14	Schematic Design - 2nd Meeting	Occurs at the end of SD (95% complete)	The following documents must be completed prior to the meeting: - Updated Code Analysis - Finalize phasing Agenda to be sent Project review of existing documents & confirmation documents reflect regulatory requirements	Meeting Meeting minutes expected to be issued by the AE Agenda required in advance to determine if additional stakeholders required	BCD invited (not expected to comment)	CPM	Verifying regulatory requirements Code Analysis is approved	Attendee	NA	Leader	As Directed	Not Invited	Attendee	Attendee	As determined between CPM PM and BCD Leadership	As Directed	As Directed	As Directed	As determined between CPM PM and BCD Leadership
15	DD - 1st Meeting (IF NEEDED)	Occurs at the beginning of DD (If needed based on a project pause; verify with BCD Leadership)	Agenda to be sent Project review of existing documents & confirmation documents reflect regulatory requirements	Meeting Meeting minutes expected to be issued by the AE Agenda required in advance to determine if additional stakeholders required	NA	CPM	Regulatory design is proceeding as agreed	Attendee	NA	Leader	Attendee	As Directed	Attendee	Attendee	As Directed	As Directed	As Directed	As Directed	As determined between CPM PM and BCD Leadership
16	DD - 2nd Meeting	Occurs at the end of DD (95% complete)	The following documents must be completed prior to the meeting: - Finalize Code Analysis - Finalize phasing - Finalize permit phasing Agenda to be sent Project review of existing documents & confirmation documents reflect regulatory requirements. All plans - including MEP and civil plans - must be completed prior to this meeting.	Meeting Meeting minutes expected to be issued by the AE Agenda required in advance to determine if additional stakeholders required	BCD invited (not expected to comment)	CPM	Verifying all regulatory requirements are incorporated in design	Attendee	NA	Leader	Attendee	As Directed	Attendee	Attendee	Attendee	As Directed	As Directed	As Directed	As determined between CPM PM and BCD Leadership
17	CD	Occurs at the end of CD (95% complete)	Agenda to be sent Project review of existing documents	Meeting Meeting minutes expected to be issued by the AE Agenda required in advance to determine if additional stakeholders required	BCD invited (not expected to comment)	CPM	Verifying documents are ready for permitting	Attendee	NA	Leader	Attendee	As Directed	Attendee	Attendee	Attendee	As Directed	As Directed	As Directed	As determined between CPM PM and BCD Leadership
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19	Application & Permitting BCD Closed BlueBeam Session	At time of permit application	Contractor submits permit application and PDF documents URep (CPM) ensures review by all stakeholders prior to validating the permit in Accela	BCD Only Session	N/A	N/A	Review stamped and signed documents for code requirements.	Validator		Licensed Professional	Licensed Professional	Applicant	N/A	BCD Acceptance & Issuance	BCD Acceptance & Issuance	N/A	N/A	N/A	N/A
20		Notes:	Contractor to call BCD with permit application & inspections questions
21		Link to BCD Checklist	https://bcd.umn.edu/permit-applicationplan-review/application-requirements-building-permits
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