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PHILIPPINE COUNCIL FOR AGRICULTURE AND FISHERIES
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MONTHLY DISBURSEMENT PROGRAM (2019)
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Division: AFMD
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Section: Accounting Section
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Month: JANUARY
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MFOKEY STRATEGIES, ACTIVITIES AND ACTION STEPSPHYSICAL Travelling Expenses Supplies and Materials Communication Expenses Professional Services Other Maintenance & Operating Expenses TOTAL BALANCEREMARKS
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 Travelling (Local) Office Supplies Telephone (Mobile) Other Professional Services Representation Other MOOE
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TargetAccomplishment Allocation Obligation Disbursement Allocation Obligation Disbursement Allocation Obligation Disbursement Allocation Obligation Disbursement Allocation Obligation Disbursement Allocation Obligation Disbursement Allocation Obligation Disbursement Alloc vs Obli Obli vs Disb
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I.(Division or Section Function #)
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TO IMPLEMENT GENERAL ACCOUNTING RULES AND REGULATIONS, SYSTEMS AND PROCEDURES WHICH INCLUDE CERTIFICATION OF FUNDS AVAILABILITY, PROPER RECORDING OF GOVERNMENT FUNDS RECEIVED, AND DISBURSEMENTS IN ACCORDANCE WITH PHILIPPINE PUBLIC SECTOR ACCOUNTING STANDARDS (PPSAS) - - - - -
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I. Disbursements100%100% 20,000.00 500.00 1,800.00 20,500.00 1,800.00 - 18,700.00 1,800.00
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a. Receive, record, review, process and certify - - - - -
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completeness and propriety of transaction and its - - - - -
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supporting documents: - - - - -
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>Memorandum of Agreement (MOA)/ Contracts% of all documents recorded and reviewed100%100% - - - - -
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>Purchase Order (PO)/Purchase Request (PR) - - - - -
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>Payslip - - - - -
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>Payroll - - - - -
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>Disbursement Voucher (DVs) - - - - -
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>Liquidation Report - - - - -
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>LDDAP-ADA - - - - -
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% of all valid claims/documents reviewed and certified as to funds availability and supporting documents completed.80%100% - - - - -
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b. Prepare Statement of Remittances and corresponding DVs for the following agencies/offices:No. of Statements/DVs77 - - - - -
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>GSIS ( Life & Ret. Premiums, EC, - - - - -
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Salary Loan, Policy Loan, SOS, Emergency11 - - - - -
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Loan, CAL/Rel/UOLI/INSOP, - - - - -
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>HDMF (Pagibig Contribution, Multi-Purpose Loan, - - - - -
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Calamity Loan)22 - - - - -
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>Philhealth11 - - - - -
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>PCAFEA11 - - - - -
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>NADAMCO11 - - - - -
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>Bureau of the Treasury (disallowance)11 - - - - -
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c. Comply prescribed BIR forms and submit to BIR on mandated dates:44 - - - - -
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>BIR Tax Remittance Advice (TRA)/Thru Land BankNo. of TRAs11 - - - - -
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>BIR Form 1600 - Monthly Remittance Return of Value-No. of Form11 - - - - -
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Added Tax and Other Percentage Taxes Withheld - - - - -
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>BIR Form 1601C - Monthly Remittance Return ofNo. of Form11 - - - - -
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Income Taxes Withheld on Compensation - - - - -
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>BIR Form 1601E - Monthly Remittance Return ofNo. of Form11 - - - - -
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Creditable Income Taxes Withheld (Expanded) - - - - -
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d. Record/post claim in Index of Payment (IP) & SL for the R&M - - - - -
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>salaries and allowances of permanent employees - - - - -
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>operating expenses% of paid claims recorded100%100% - - - - -
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>repair and maintenance machinery and equipment - - - - -
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>repair and maintenance transportation equipment - - - - -
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>repair and maintenance furniture and fixtures - - - - -
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II. Bookkeeping - - - - -
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1. Review, Prepare and Post Journals - - - - -
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a. Receive and review Reports and other Documents% of all reports and other documents received and reviewed100%100% - - - - -
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(Disbursements, collections, liquidations, adjustments) - - - - -
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> Report of Checks/ADA Issued - Disbursements - - - - -
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>Report of Collection and Deposit - Collections - - - - -
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> Liquidation Reports - Cash Advances/Fund Transfers - - - - -
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>Notice of Cash Allocation - - - - -
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>TRA and other adjustments - - - - -
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b. Post Cash Advances (C/A) and Fund Transfer (FTs) granted% of CAs and FTs granted and its liquidation reports posted to SL100%100% - - - - -
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and its liquidation reports to the Subsidiary Ledger (SL) - - - - -
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104- Petty Cash Fund - - - - -
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106-Advances for Payroll Fund - - - - -
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148- Advances to Officers & Employees - - - - -
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136- Due from NGAs - - - - -
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137- Due from GOCCs - - - - -
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138- Due from LGUs - - - - -
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139- Due from NGOs - - - - -
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c. Post delivered supplies and PPE (Delivery Receipt), issued% of supplies and PPEs delivered and issued to end-user posted to SLC/PPELC100%100% - - - - -
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supplies (RSMI) to Supplies Ledger Cards/PPELC - - - - -
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d. Post all collections to SL% of all collections and deposits posted to SL100%100% - - - - -
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e. Prepare Special and General Journals% of all adjustments posted and prepared General Journal100%100% - - - - -
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f. Post all journals to General Ledger% of all journals posted to General Ledger100%100% - - - - -
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2. Bank Reconciliation - - - - -
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Prepare and certify Bank Reconciliation Statement including% of all negotiated checks and outstanding checks verified and prepared BRS100% - - - - -
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annexes (List of Outstanding Checks, Negotiated Checks, - - - - -
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Cancelled Checks) - - - - -
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3. Prepare the ff. Financial/Accounting Reports and Submit toNo. of Reports/Statements88 - - - - -
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COA - - - - -
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a. Trial Balance - - - - -
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- Monthly Trial BalanceNo. of TB11 - - - - -
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b. Financial Accountability Reports (FARS)No. of Forms/Reports33 - - - - -
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c. Statement of Financial Performance(detailed & consolidated)No. of Statement11 - - - - -
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d. Statement of Financial Operations (detailed and consolidated)No. of Statement11 - - - - -
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e. Report of Salaries and Allowances of Officers (quarterly)No. of Report11 - - - - -
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f. Report of Auditing Services incurred (semester)No. of Report11 - - - - -
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4. Prepare Aging/Schedules of receivables and payablesNo. of Aging/Schedules prepared1616 - - - - -
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a. Due from NGAs11 - - - - -
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b. Due from LGUs11 - - - - -
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c. Due from GOCCs11 - - - - -
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d. Due from NGOs/POs11 - - - - -