2025-2026 Jobs and Roles

	A	B	C	E	F
1	Parent Volunteer Jobs - 2025/26
2	Our scouting program is delivered entirely by parent volunteers.
3	At least 1 adult from every family needs to sign up for at least 1 role to help the pack.
4	Volunteering is a great way to show your child the importance of giving back to the community.
5	We have a variety of roles to accomodate your interests and availability.
6	All roles receive help and support from experienced adult volunteers.
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8	Category	Role	Adult Volunteer	Time committment	Job summary
9	Program Delivery: works directly with the kids to deliver the scouting program on a weekly basis. Pack163 reimburses for fingerprinting and background check costs for these leaders.	Cubmaster	Victoria Salas Salcedo	Weekly	Leads the cubscout program, leads monthly pack meetings. Link to BSA description
10		Assistant Cubmaster	Prasanth Pulavarthi	Weekly	Helps the cubmaster deliver the cubscout program, leads the flag ceremony at each meeting
11		Den leader - Arrow of Light (boys)		Weekly	Plans and delivers weekly den meetings with help of other parents
12		Asst den leader - Arrow of light (boys)		Weekly	Helps den leader deliver the program, ensures scouts are on track for rank requirements
13		Den leader - Arrow of Light (girls)	Goshan Delos Santos	Weekly	Plans and delivers weekly den meetings with help of other parents
14		Asst den leader - Arrow of light (girls)	Mitalben Yadav	Weekly	Helps den leader deliver the program, ensures scouts are on track for rank requirements
15		Den leader - Webelos	Jnanmoy Maiti	Weekly	Plans and delivers weekly den meetings with help of other parents
16		Asst den leader - Webelos		Weekly	Plans and delivers weekly den meetings with help of other parents
17		Den leader - Bear	Arvind Rangarajan	Weekly	Plans and delivers weekly den meetings with help of other parents
18		Asst den leader - Bear	Brendan Wolfe	Weekly	Helps den leader deliver the program, ensures scouts are on track for rank requirements
19		Den leader - Wolf	Poorna Rajaraman	Weekly	Plans and delivers weekly den meetings with help of other parents
20		Asst den leader - Wolf		Weekly	Helps den leader deliver the program, ensures scouts are on track for rank requirements
21		Den leader - Tiger	Sravanti J	Weekly	Plans and delivers weekly den meetings with help of other parents
22		Asst den leader - Tiger	Naga	Weekly	Helps den leader deliver the program, ensures scouts are on track for rank requirements
23		Den leader - Lion	will be identified in August	Weekly	Plans and delivers weekly den meetings with help of other parents
24		Asst den leader - Lion		Weekly	Helps den leader deliver the program, ensures scouts are on track for rank requirements
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26	Pack Committee: behind-the-scenes roles to manage the pack and keep it operating smoothly	Chartered Organization Representative	Anu Nakka	Periodic	Represents Rotary Club which sponsors our pack and approves applications for registered adult leaders. Must be a member of Rotary Club of Milpitas.
27		Pack Committee Chair	Poorna Rajaraman	Monthly	Runs monthly pack committee meeting, ensures the goals of cubscouting are being met, helps recruits new leaders. Link to BSA description
28		Treasurer	Arvind Rangarajan	Monthly	Tracks the pack's finances, pays bills, handles reimbursements, reports status at pack committee meeting, creates annual budget.
29		Auditor	Arti Sharma	Quarterly	Works with the Treasurer to examine how records are being kept and provides suggestions on any improvements.
30		Secretary & Supply Manager		Monthly	Takes notes during monthly pack committee meeting and uploads them to the pack's google drive. Maintains inventory of pack property and roster of pack members.
31		Membership Chair		Periodic	Answers emails from prospective new parents, helps them get signed-up, and welcomes them to the pack
32		Pack Trainer		Monthly	Reviews reports and makes sure all pack leaders are up to date on their training requirements. Suggests additional trainings to pack leaders. Ensures the pack is meeting Journey To Excellence (Gold level) requirements
33		Advancement Chair		Monthly	Generates report of scouts who have completed requirements and purchases awards at scout shop before each pack meeting
34		Roundtable Reporter		Monthly	Attends monthly district roundtable and reports back during pack committee meeting. The roundtable meeting is often on Zoom and lots of useful information about scouting is shared.
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36	Camping: our pack camping trips are a family-favorite and we aim to have 2 camping trips each year	Fall Camping Organizer	Sravanti J	Once a year	Our fall camping is usually held in September. To make sure we get a suitable campsite, planning starts in March. This role identifies a suitable camping location, books it, sets up registration form. Works closely with the pack committee to determine best date and how to promote attendance. Ensures the necessary # of trained leaders will attend. Plan/Send ommunications to families camping.
37		Fall Camping Supplies Coordinator		Once a year	Identifies the necessary group supplies that are needed and enlists other parents to ensure everything is brought to the campsite.
38		Fall Camping Meal Coordinator		Once a year	Plans the breakfast and dinner menus and works with other parents to get the ingredients purchased and volunteers to prepare/serve assigned.
39		Fall Camping Campfire MC		Once a year	Works with the den leaders to plan a fun campfire program, including performances by the dens.
40		Spring Camping Organizer		Once a year	Our spring camping is usually held in May. To make sure we get a suitable campsite, planning starts in October. Identifies a suitable camping location, books it, sets up registration form. Works closely with the pack committee to determine best date and how to promote attendance. Ensures the necessary # of trained leaders will attend.
41		Spring Camping Supplies Coordinator		Once a year	Identifies the necessary group supplies that are needed and enlists other parents to ensure everything is brought to the campsite.
42		Spring Camping Meal Coordinator		Once a year	Plans the breakfast and dinner menus and works with other parents to get the ingredients purchased and volunteers to prepare/serve assigned.
43		Spring Camping Campfire MC		Once a year	Works with the den leaders to plan a fun campfire program, including performances by the dens.
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45	Outdoor Activities: we strive to have at least 1 outdoor event for our families each month and may include hiking, kite flying, bicycling, etc. In addition we have fishing activities.	October Organizer		Once a year	Organizes event by picking location and time, ensuring the required # of trained leaders will attend, working with den leaders to inform scouts about the event, and making sure all attendees bring the required forms.
46		January Organizer		Once a year	Organizes event by picking location and time, ensuring the required # of trained leaders will attend, working with den leaders to inform scouts about the event, and making sure all attendees bring the required forms.
47		February Organizer		Once a year	Organizes event by picking location and time, ensuring the required # of trained leaders will attend, working with den leaders to inform scouts about the event, and making sure all attendees bring the required forms.
48		March Organizer		Once a year	Organizes event by picking location and time, ensuring the required # of trained leaders will attend, working with den leaders to inform scouts about the event, and making sure all attendees bring the required forms.
49		May Organizer		Once a year	Organizes event by picking location and time, ensuring the required # of trained leaders will attend, working with den leaders to inform scouts about the event, and making sure all attendees bring the required forms.
50		Fishing Organizer	Orlando Salcedo	Once a year	Organizes one or more fishing outings for the pack
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52	Party Planning: these gatherings are a family-favorite	Welcome Back Picnic Food Coordinator		Once a year	Works with pack leaders to coordinate food purchasing and pickup for the picnic. Picnic is held in August. This position is for next year's event.
53		Welcome Back Picnic Activity Coordinator		Once a year	Works with pack leaders to run the fun activities planned at the picnic. Picnic is held in August. This position is for next year's event.
54		Cubs-Giving Organizer		Once a year	This is a potluck held around Thanksgiving. The role is to create a sign-up list for families to bring food, spread the word to encourage participation, and find a few others to help with setup & cleanup.
55		Blue & Gold Banquet Coordinator		Once a year	This is held in February or March to celebrate the founding of Scouting and the graduation of 5th graders (AOLs) into the Troops. The role is to create a sign-up list for families to bring food and spread the word. You'll put together a schedule for the event by working with CubMaster and den leaders who will run the Arrow Of Light (AOL) cross-over ceremony.
56		Blue & Gold Banquet Decoration		Once a year	Finds a few others to help with making decorations, setting them up, and taking them down.
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58	Pinewood Derby: the iconic CubScout event held in March. Car kits usually go out in December so families have time to prepare their entry.	Pinewood Derby Coordinator	Prasanth Pulavarthi	Once a year	Identifies and reserves a location to hold the pinewood derby and works with den leaders to get everyone ready for it.
59		Pinewood Derby Check-in		Once a year	Coordinates with the Troop to weigh and register cars that are submitted to the race. Works with Troop to have pre-race activities available.
60		Pinewood Derby Prizes		Once a year	Identifies the award categories and orders the awards (tophies, medals, patches, etc). Works with Troop to manage the judging
61		Pinewood Derby A/V		Once a year	Setup cameras and monitors for instant replay and rankings
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63	Community Service: scouting teaches to give back to the community	Community Cleanup Organizer		Once a year	Identifies and registers the pack for a cleanup event to participate in. While not a requirement, this is usually around Coastal Cleanup Day in September. Secures the supplies needed (purchase and get reimbursed or get donated by city, etc). Creates sign-up sheet, ensures attendees bring required forms, and makes sure required # of registered leaders will attend. Works with den leaders to track attendance and mark off in ScoutBook for requirements and awards.
64		Scouting For Food Organizer		Once a year	Identifies the time and location for our pack's Scouting for Food. One day the pack will hang fliers in a specific neighborhood and then 1 week later the pack will pick up any donations. Works with den leaders to track attendance and mark off in ScoutBook for requirements and awards.
65		Spring Community Service Organizer		Once a year	Identifies and schedules a spring community service activity for the pack, usually around Earth Day
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67	Art: themed art projects	Christmas In the Park Logistics		Once a year	Registers our pack for a tree in the scouting section of Christmas in the Park in downtown San Jose and schedules a time for us to decorate it (usually the week of Thanksgiving).
68	Art: themed art projects	Christmas In the Park Art Project		Once a year	Leads scouts during a pack meeting in making ornaments and other decorations for the tree.
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71	Marketing and Outreach: a healthy pack is a growing pack	Recruitment Flier Design		Once a year	Works with pack leaders to design fliers that are used to recruit new scouts.
72		School Outreach		Once a year	Identifies and registers for back-to-school events at local schools. Helps identify who can represent our pack at the events.
73		Website Infra	David Lo	Periodic	Maintains domain registration and website platform as needed for our cubpack163.com website
74		Website Design and Content		Periodic	Refreshes design and content of our cubpack163.com website
75		Social Media	Brendan Wolfe	Weekly	Regularly post news, photos, and info on the pack's social media accounts
76		Newsletter Editor	Cuong Dong	Monthly	Aggregates content for newsletter and sends it out once a month
77		Scout-O-Rama Booth Setup		Once a year	Scout-O-Rama is held the Saturday before Mothers Day from 10am to 4pm. Units from across the Silicon Valley Monterey Bay Council attend and have booths with fun activities. This role involves setting up the tables, tents, and activity equipment at our assigned location
78		Scout-O-Rama Booth Cleanup		Once a year	This role involves taking down the tables, tents, and activity equipment from our booth.
79		Scout-O-Rama Booth Coordinator		Once a year	This role involves making a schedule of families that will work an hour at a time staffing our booth and helping run the activities.
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