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2025 Internal Management Services Division Management Committee Meeting
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January 20, 2025
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Conference Room, DOLE Regional Office XII
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No.Issues/ConcernsPerson/Office ResponsibleStatus
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1Ms. Ignacio's DirectivesRecords Unit and Supply and Procurement Unit worked together to clean, organize, and improve their workspace or processes during the 7SRecords Unit and Supply and Procurement UnitRecords Unit last Jan 18, 2025 conducted 7S
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List of Liquidations communicated with PESO ManagersAccounting and Budget Unit- Informed already during the PESO YEPA.
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Following the directives of the RD, the Liquidation Task Force is to be reactivated. This involves reorganizing the team, assigning responsibilities, and resuming its operations to address pending tasks or issues related to liquidationAccounting and Budget Unit- Already made a Memo for Regional Office Liquidation Task Force and BARMM Liquidation Task Force.
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Hiring of GIPs to stakeholders including PESO and DOLE Region XII.
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CO/RO re: in need of cash for accounts payable, for fast trackingSupply and Procurement Unit, Accounting and Budget Unit, Cash Unit
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Cash Payout thru Mobile Caravan
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CSO Consultation schedule, tier 2 allocation of usufruct of CFO, Alabel, Sultan Kudarat, expansion of office building, additional 3 vehicles, generator, furniture and fixtures for new office building, and technology program (registered AI, ISO, and other systems for new office building)Accounting and Budget Unit
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Budget allocation for TUPAD and GIP Livelihood is Php 1 billion and Php 700 million for SPESAccounting and Budget Unit
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HRU Orientation to different field officesHuman Resource Unit
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Meeting with Branch Manager of SSS on January 21, 2025Admin- Done
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Courtesy Visit of Palawan Pawnshop on January 23, 2025Admin- Done
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DPWH and Contractor meeting on January 24, 2025Admin- Done
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YEPA and Management Review was moved on January 28-29, 2025Regional Office- Done
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Request for venues: To assign a hall that is free from any activities or disturbances that could interrupt the meetingSupply and Procurement Unit
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For Transformational Leadership Training, requirements of resource speaker to consider the venue layout for the trainingHuman Resource Unit
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CSO Consultation Meeting on January 27, 2025Accounting and Budget Unit- Done
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Deadline of reports of Supply and Procurement Unit, Cash Unit, and Accounting and Budget Unit within January 2025Supply and Procurement Unit, Accounting and Budget Unit, Cash Unit
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To achieve a rating of 5 in the IPCR, all required reports must be submitted on or before the specified deadline. Timely submission demonstrates efficiency, accountability, and adherence to performance standards, which are essential for achieving the highest ratingIMSD
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Release of remaining TUPAD ShirtsSupply and Procurement Unit
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Relative to the Management Review on January 28-29, 2025, presentation of supplier’s evaluation, data analysis, RFI and implementation of OFIs and DCO
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Submission of PDS, SALN, and IPCRHuman Resource Unit- Ongoing
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Mr. Allera has been officially appointed as the new member of the Board of Directors (BOD) for the UnionAdmin- Already submitted an indorsement letter.
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Follow up of Contract of Office Buildings, Landbank Registration, and PhilGEPS RegistrationAccounting and Budget Unit, GAS Unit
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2Cash UnitUpdate payments of Subscriptions
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BTr requirements for pass-through
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3Records UnitNone
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4ICT and GAS UnitAdditional TPC for GAS Unit
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Pre-repair re: before initiating repairs for items marked for disposal, do not send the item back to the Field Office. Instead, hold the item at the Regional Office. Additionally, ensure the submission of the Property Return Slip to properly document the item's status and compliance with disposal procedures
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Conduct of SO1 training focused on enhancing technical skills especially in electricity
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Proposal of ICT Technical Team Shirt
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5HR UnitNone
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6Accounting and Budget UnitOffice Order re: Alternates
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Contact Person for Inter-Memo of Liquidation
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Lease Line
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Budget Proposal for fixed expenses
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7Supply and Procurement UnitOffice Order re: Work Designations
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BAC Members of SKFO and SARFO
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Finalization of APP
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Abstract Form (Revised) for checking of Atty. Galvan
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ORD and HRU change of Title for Proposals
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ISO Forms
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Additional TPC
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Health and Wellness Activities (additional members)
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Contract of Lease
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KIOSK
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