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Frozen Treats and Lemonade Task List
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Stall Organiser(s):
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(names and contact details)1Tessa
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WHAT THE CLASS 4/CA FAIR TEAM WILL PROVIDE
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Gazebo and stall signsDelivered to the stall on the morning of the fair (or to be picked up from hall or other location as directed)
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1 x Trestle table
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1 x Table clothesIn C6 box in CA container (round)
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Cup library setup adjacent to stall (w-tea and cake)In CA container
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Biodegradable cups200 for backup to Cup Library SARAH MACKINTOSH ALSO HAS A BOX WITH 200-300? CUPS, LEFT OVER FROM 2025.
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Disposable gloves
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Serviettescheck with Jan if needed for ice cream truck or will he just invoice
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Table clothesCA to check - CA may need to purchase if not supplied in 2023
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3x 20l containers for lemonade(in the Civil defence cupboard)
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PREPARATION BEFORE THE FAIRNameNotes
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Meet with last years Stall Organiser to learn more about the setting up and runningStall Organiser task
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Contact Jan Willert who will serve Ice creams from his truck next to gazebo. Agree supplies and plan for the day. doneStall Organiser task (Refer C6 fairpage)
jan@gelatiamo.co.nz cell no. 021 21 51 682
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Liaise with C11 games for LemonadeIf its a hot day C6 can provide C11 with a couple of 20l lemonade containers to sell at the games gazebo. talk to C4 fair coordinator
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Class 4 team will advertise for Lemon donations. Agree location of drop off for the newsletter and arrange pickups periodically NAThe White elephant container can be used for 2 to 3 weeks prior to fair or a box outside the school building. If a class parent lives near the school ask to use their front door/driveway. That way collection of donations can start earlier than container drop off dates.
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Ensure Roster is complete for fair dayStall Organiser task typically
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Gather Stall paraphenaliaBox of gear in the CA container and will be given to the stall organiser
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Make additional signs for the tableSallyMain stall signs provided (ice cream / lemonade) but need 'smaller pricing signs and Juicies
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Organise a chilly bin and purchase ice, used both for making Lemonade and storing Juicies
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Extra paper cups2026 not needed, plenty in CA container
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Making Lemonade CordialNameNotes
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Collection of Lemons 1Sally (Done)Lemon juice, or lemons (name, volume)
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Collection of bottles1Florian (Done)Clean 3L bottles (name, number)
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Making lemonade cordial (concentrate)1Sally
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Making elderflower cordial2Shopi + Nora
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Freezer space to store lemonade cordial1Freezer space
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2Freezer space
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3Freezer space
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Making JuiciesName
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Parent volunteers to make Juicies1Michelle
Joanna		Start making Juicies one month before the fair. With the limited number of moulds/and potential home freezer space the idea is once a batch is frozen it is moved to plastic bag, placed in CA freezer at school, then repeat.
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Get the Juicies Moulds and distrbute to juicie maker volunteers1TessaCA have moulds, NEED TO MAKE 150 MINIMUM IN THE 3 WEEKS OF TERM 4
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Source the ingredients and distrbute to juicie maker volunteers1TessaBuy Mill Orchard 3l apple juice , or donated juice, need about 30 litres, couple of frozen berries in bottom changes colour and reduces the volume of juice needed in the mould. Barkers concentrate could be used
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FAIR DAY - STALL ROSTERNameNotes
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8:30 - 10:00 - Stall Set Up Stall1Tessaclean 20L containers to store the diluted lemonade in, a large chilly bin full of food grade ice for lemonade containers. Box of gear in CA container. CA will deliver to our stall. Jobs: setup stall to look like ref photo (prep small signs with prices). Prep the cordial to lemondae. Organise and label the chilly bins/lemonade containers so they are safely stored. Prepare the red money tin with float. Review the cup library setup with Class10 - is everything in place/do Class 4 team need support?
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NOTE FOR 2026 TEAM. C10 will be managing the cup library together with Zero Waste 2Kiyomi Funaki
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3Christine WongMay need some small signs made with individual pricing. Gelato van is sorted. "Lemonade $2"
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10:00 to 11:30am1Roving sales
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2Rebekah Sefton (and Thea) Sales at lemonade stall. make up new batches 20L lemonade when needed
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3Su Jin Sales at lemonade stall. make up new batches 20L lemonade when needed
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11:30 to 1:00pm1Rebecca S or Simon BRoving sales
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2Laura Sales at lemonade stall. make up new batches 20L lemonade when needed
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2Su Jin Sales at lemonade stall. make up new batches 20L lemonade when needed
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1Nigel and HamishRoving sales
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1:00 to 2:30pm2Nora Sales at lemonade stall. make up new batches 20L lemonade when needed
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3Carla Pike Sales at lemonade stall. make up new batches 20L lemonade when needed
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2.30 to 3:00pm and clean up1Tessa (and Ari)Pack up CA gear into clear tubs, and pack down table/signs. Return to Blue Container in carpark at Te Ara Sophia. Any extra chilly bins/lemonade containers will have a families name on them return to school coming week if not collected.
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2Joanna Prokop
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3Su Jin
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After Fair Day
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Please provide feedback to the Fair Team A questionaire will be sent to all Stall Coordinators
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