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PHILIPPINE COUNCIL FOR AGRICULTURE AND FISHERIES
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ANNUAL PHYSICAL AND FINANCIAL PLAN - Tier 1 (FY 2020)
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Division:
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Section:
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FunctionKey ActivitiesPerformance IndicatorAnnual Physical TargetsTravelling ExpensesTraining ExpensesSupplies and MaterialsUtility ExpensesCommunication ExpensesAwards/Rewards and PrizesExtraordinary & MiscellaneousProfessional ServicesGeneral ServicesRepairs and MaintenanceTaxes & InsurancesOther Maintenance & Operating Expenses TOTAL REMARKS
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1st2nd3rd4thTotal Travelling (Local) Travelling (Foreign) Training, conventions Office Supplies Accountable Forms Drugs and Medicine Exp Fuel, Oil & Lubricants Semi-Expendable Machinery & Equipment Semi-Expendable Furnitures, Fixtures & Books Other Supplies Expenses Water Expenses Electricity Expenses Postage and Courier Services Telephone (Mobile) Telephone (Landline) Internet Connection Prizes Extraordinary & Miscellaneous Legal Services Auditing Services Consultancy Services Other Professional Services Janitorial Services Security Services Office Building Office Equipment Furniture and Fixtures Info.& Comm. Tech Equip Motor Vehicle Taxes, Duties & Licenses Fidelity Bond Premiums Insurance Expenses Advertising Expenses Printing & Publication Representation Expenses Rent - Building & Structure Rent - Motor Vehicle Library & Other Reading Materials Donations Other MOOE
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1. Execute policy, rules, regulation and programs in all areas of records management in accordance with the National Archives Law, Rules & and supply management in accordance with the existing auditing and accounting procedure and procurement laws. 38,180.68 83,557.00 121,737.68
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2. Develop, maintain and periodically update the records,property and supply management management aspect of the Finance, Administrative Management Information System (FAMIS) database. -
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3. Ensure effective and consistent implementation of policies and principles relative to records management and physical safety and security. -
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4. Advise management on strategic and/or sensitive records management issues and other related relevant matters. -
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5. Undertake programs to ensure management of all physical facilities, equipments, furnitures, fixtures and vehicles. -
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I. RECORDS MANAGEMENT -
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 1. Maintain records management information system of the agencyNo. of work station maintained22222 -
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No. of server updated/maintained11111 -
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 2. Ensure centralized and proper management of records. -
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 a. Record in-coming & out-going documents for filing/processing and disseminationNo. of incoming docs 225225225225900 -
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No. of outgoing docs 5105105105602090 -
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 b. Facilitate the delivery/dissemination of outgoing communicationNo. of documents delivered thru -
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1. Post Office -
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 - Documents240240240240960 -
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 - Printed materials 700070007000700028000 -
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2. Private Courier (LBC)25252525100 -
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3. Liason Officer75757575300 -
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4. E-mail40404040160 -
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II. PROPERTY AND SUPPLY MANAGEMENT SYSTEM -
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 1. Maintain property and supply management information system of the agency to ensure proper and centralized management of records pertaining to properties and equipment.No. of work station/server maintained11111 -
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 2. Implement/undertake procurement -
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 A. Procurement -
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 1. Prepare and submit APP-CSE of GSSNo. of APP-CSE of GSS 11 -
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 2. Consolidate and submit APP-CSE of AFMDNo. of APP-CSE of AFMD 11 -
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 3. Consolidate and submit APP-CSE of PCAFNo. of APP-CSE of PCAF 11
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 4. Prepare PRNo. of PR1515151560
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 5. Check PRNo. of PR80808080320
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 6. Number PRNo. of PR80808080320
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 7. Canvass goodsNo. of canvass1212121248
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 8. Prepare Purchase OrderNo. of P.O.618181860
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 9. Prepare Agency Procurement RequestNo. of APR22228
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 10. Prepare Inspection and Acceptance ReportNo of IAR thru PO and APR820202068
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No. of IAR thru PCF30303030120
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 1 1. Prepare Disbursement Voucher and ORSNo. of DV and ORS (PO and APR)820202068
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 3. Issuance and utilization
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 a. Verify RISNo. of RIS1515151560
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 b. Index/record items issued in the stock cardNo. of record/index1515151560
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 c. Prepare Inventory Custodian SlipNo. of ICS999936
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 d. Prepare/ update property cardNo. of property card1010101040
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 e. Prepare ARENo. of PAR1010101040
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 4. Inventory
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 a. Conduct physical inventory of PPEsNo. of inventory77
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 b. Prepare reportNo. of report77
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 c. Consolidate reportNo. of report11
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 5. Facilitate disposal
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 a. Submit list of properties/assets to be disposedNo. of list submitted11
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 b. Facilitate/coordinate the conduct of disposal with the Committee No. of disposal facilitated11
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III. INFRASTRUCTURE MANAGEMENT
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 Ensure the proper management and maintenance of facilities, equipment, vehicles, and office building and its premises.
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 A. Office building & facilities No. of building insurance11
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No. of conference room maintained22222
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No. dormitory room maintained44444
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 1. Ensure compliance to fire extinguishers safety standards No. of fire extinguishers maintained4444
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 2. Facilitate/undertake minor repairs of furniture and fixturesNo. of repairs888832
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 B. Office equipmentNo. air-con units7272727272
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No. of CCTV2020202020
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 C. IT EquipmentNo. of desktop computers40404042162
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 D. Motor VehiclesNo. of vehicles managed/maintained1414141414
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 1. Prepare trip tickets and couponsNo. of regular trip tickets75757575300
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No. of provl trip tickets1010101040
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 2. Faciliate registration & insurance of vehicles No. of Insurance and registration253414
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IV. OTHER SERVICES
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 1. Faciliate the preparation of DV and ORS for payment of the following goods/services:
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 a. Janitorial servicesNo. of payment666624
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 b. Security servicesNo. of payment666624
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 c. Purified waterNo. of payment333312
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 d. Globe/Smart TelecommunicationNo. of payment333312
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 e. Manila WaterNo. of payment333312
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 f. MERALCONo. of payment333312 -
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 g. PLDTNo. of payment333312
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 h. Fuel, oil and other lubricantsNo. of payment666624
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V. DEVELOP POLICY/GUIDELINESNo. of policy guidelines112
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VI. GENERATE REPORT
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 - Incoming documentsNo. of report60606060240
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 - Outgoing documentsNo. of report60606060240
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 - Supplies and Materials Issued No. of report1515151560
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 - Purified Water ConsumptionNo. of report11114
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 - Plane fare Utilization by fund sourceNo. of report11114
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 - ProcurementNo. of report112
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 - Fuel utilizationNo. of report112
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 - Air-con maintenanceNo. of report333312
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TOTAL811981198119817132516 - - - 38,180.68 - - - 83,557.00 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 121,737.68
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Prepared by:Approved by:
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Division Chief
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Date Signed: (MM-DD-YY)Date Signed: (MM-DD-YY)
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